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BE IT REMEMBERED, that the White County Commissioners held a special meeting on Monday, December 28, 2009, at the White County Building, 2nd floor, Commissioners’ Conference room at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Auditor Jill Guingrich and the Commissioners Secretary Donya Tirpak.

PAYROLL

  • Commissioner Schmierer made a motion to approve the payroll that was presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Schmierer made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

HIGHWAY BIDS

  • Commissioner Burton made a motion to approve and accept all of the bids that were submitted for the 2010 White County Highway Supplies with the exception to the bids from Petroleum Traders Corporation for Item 1 and Item 2, seconded by Commissioner Schmierer. Vote: Unanimous

ITEM 1: UNLEADED GASOLINE

1. Co-Alliance, Chalmers, IN APPROVED

2. Petroleum Traders Corp., Fort Wayne, IN DENIED

3. City Fuel & Heating, Inc., Monticello, IN APPROVED

ITEM 2: DIESEL FUEL #1, #2, & PREMIUM

1. Petroleum Traders Corp., Fort Wayne, IN DENIED

2. City Fuel & Heating, Inc., Monticello, IN APPROVED

3. Good Oil Co, Inc., Winamac, IN APPROVED

ITEM 3. TIRES & TUBES

1. McCord Tire Group, Monticello, IN APPROVED

2. Pomp’s Tire Service, Inc., Wolcott, IN APPROVED

ITEM 4. CRUSHED LIMESTONE

1. Vulcan Materials Co, West Lafayette, IN APPROVED

2. Hanson Heidelberg Cement Group, Monon, IN APPROVED

3. U.S. Aggregates – Delphi, Delphi, IN APPROVED

ITEM 5. ROAD GRAVEL, CEMENT GRAVEL & ICE SAND

1. Segal’s Delta Trucking, Inc., Reynolds, IN APPROVED

ITEM 6. A.E. GRADES OF BITUMINOUS MATERIALS

1. Asphalt Materials, Inc., Indianapolis, IN 46268 APPROVED

ITEM 7. COLD MIX PATCHING MATERIAL

1. Rieth-Riley Construction Co., Lafayette, IN APPROVED

2. Central Paving, Inc., Logansport, IN APPROVED

ITEM 8: BITUMINOUS COATED PAVING MATERIAL

1. Rieth-Riley Construction Co., Lafayette, IN APPROVED

2. E & B Paving, Inc., Rochester, IN APPROVED

3. Central Paving, Inc., Logansport, IN APPROVED

4. Milestone Contractors, Lafayette, IN APPROVED

ITEM 9: RENTAL OF EQUIPMENT

1. Segal’s Delta Trucking, Inc., Reynolds, IN APPROVED

2. Rieth-Riley Construction Co., Lafayette, IN APPROVED

2010 APPOINTMENTS

  • Commissioner Schmierer made a motion to approve the list of appointments as presented, seconded by Commissioner Burton. Vote: Unanimous

Alcoholic Beverage Board, 1 Year

Kenneth George

Animal Disease Emergency, 1 Year

Dr. Carl Hites

Arrowhead RC&D, 1 Year

No appointment

Attorney, White County, 1 Year

George Loy

Board of Finance 1 Year

John Heimlich

Building Inspector 1 Year

Dave Anderson

Child Protection Team 1 Year

Steve Burton

Community Corrections Board 1 Year

Ron Schmierer

John Heimlich, Alternate

Steve Burton, Alternate

E-911 Director 1 Year

Terri Conwell

E-911 Board 1 Year

Ron Schmierer

Economic Development Board 1 Year

John Heimlich, Mmember

Steve Burton, Member

Economic Development Director 1 Year

Connie Neininger

Emergency Management Director 1 Year

Rose Brady

Gary D. Mullins – Deputy Director/Admin. Assistant

Emergency Management Advisory Council 4 Years

Gordy Cochran, Monticello 12/31/2013

Scott Simmons, Idaville 12/31/2013

Environmental Officer 1 Year

John Raines

GIS Data Manager (Computer Coordinator) 1 Year

Eric Storm

Health Department 4 Years

James Stradling 12/31/2013

William Misenheimer 12/31/2013

Highway Department 1 Year

Steve Brooke, Superintendent

Beth Brown, Office Administrator

BJ Propes, Assistant Superintendent

Kankakee-Iroquois Regional Planning 1 Year

Ron Schmierer

Maintenance Supervisor 1 Year

Ed Ward

Northwest Indiana Solid Waste Board 1 Year

Ron Schmierer, Member

Steve Burton, Member

John Heimlich, Alternate

Recycling Director 1 Year

Dawn Girard

Redevelopment Commission 1 Year

Connie Stimmel

Gary Hendryx

Graig LeBeau

Larry Klink

Mark Howard

Barry Haskins, Advisor (Tri-County School Board Member)

Solid Waste Citizens Advisory Council 1 Year

Dawn Girard

Veterans Service 1 Year

Tom Carter, Officer

White County Commissioners 1 Year

John Heimlich, President

Steve Burton, Vice President

Ron Schmierer, Member

PROPOSED TIOGA BRIDGE CONTRACT

Commissioner Heimlich said that he has discussed the contract from J.A. Barker Engineering, Inc., with Don Ward, County Engineer, and he said that Mr. Barker has agreed to lower his price.

A revised “Appendix D” was submitted with a reduction below the 12.5% limit so the county will not have to participate in the cost. The contract price dropped from $134,909.12 to $122,911.52.

White County Highway Superintendent Steve Brooke said that he was on the website this morning and he just found the estimate, which showed that the bid was about 6% over. Mr. Brooke said that the website said, “Bid award pending.”

Commissioner Heimlich said that Mr. Ward confirmed that all of the money to renovate Tioga Bridge was going to be from stimulus money and not county money.

  • Commissioner Burton made a motion to approve the LPA (Construction Engineering) contract between the County and J.A. Barker Engineering, Inc., and the amended “Appendix D” for $122,911.52, seconded by Commissioner Schmierer. Vote: Unanimous

COMPUTER SOFTWARE FUNDS

Eric Storm, County IT, said that the county will have to pay some extra fees from Manatron for some additional work that they had to do during the conversion process that was not listed in the contract. He recommended the Commissioners encumber $10,000 from his “2009 computer items” line item and use it to cover these additional costs in 2010.

Commissioner Heimlich said that the software and conversion are currently being paid out of the “cumulative building maintenance fund,” and questioned if we should encumber the total cost of everything out of the “2009 computer items” line item to reimburse the cumulative building maintenance fund.

Auditor Guingrich said that the Council might not want to take the money out of the “2009 computer items” line item to reimburse the cumulative building maintenance fund because that money is coming out of the general fund. At this time, they need to keep as much money as possible in the general fund.

The Commissioners decided that they would talk to the Council to find out how they would like to see it done.

  • Commissioner Schmierer made a motion to encumber the fund if they receive the Council’s approval, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting was adjourned.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member

ATTEST: _________________________

Jill Guingrich, Auditor