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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on February 20, 2007 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President, Richard Horton, called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Dennis D Cain Raymond L Kramer Jr

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilman Carter made a motion to accept the January 2, 2007 minutes. Councilman Crabb seconded the motion. Vote: Unanimous

 

MINUTES

Councilman Kramer said the minutes need to reflect the proper spelling for Bob Dever, Todd Samuelson, and the word dependent. Councilman Kramer made a motion to accept the January 15, 2007 minutes with the noted corrections. Councilman Cain seconded the motion. Vote: Unanimous

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

CIRCUIT COURT $2,592.00 001-04-01-03 001-04-04-01

Bailiff Equipment

 

Councilman Crabb made a motion to accept the above transfer. Councilman Cain seconded the motion. Vote: Unanimous

RECORDER BUDGET REQUEST

Recorder Lantz told the Council the Recorder has a Records Perpetuation Fund that can be used only for preserving and maintenance of records. This fund is not included in her budget. She stated she inherited a debt out of that fund for a purchase made in August of 2006 for an Indus Book Scanner. Half of the cost was paid at that time, and the other $17,795.88 is due in a few days, but there is not enough money to pay for the scanner and all of the other software, hardware, and support that comes out of that fund. Mrs. Lantz started in January with $17,444.00 in the fund. She said the fund does accrue approximately $40,000.00 a year. She was informed the needed expenses out of that fund for the year 2007 would be $54,978.88. She has looked into expenses that could be reduced or even eliminated from that fund for a total of $15,755.00. She suggested if the Council could further take care of the $17,795.88 for the scanner, there would be just enough left to pay for the most necessary cost. In her opinion, the scanner was too large of a purchase for one office. She believes this should be a shared expense because other offices could benefit from this machine and it is housed in the courthouse computer room.

Mrs. Lantz also mentioned that her office needs a copier. The lease they have on the existing copier ends in October.

Councilman Crabb made a motion to advertise the additional appropriation for a decision to be made at the March 19, 2007 Council meeting. Councilman Hendryx seconded the motion.

Vote: Unanimous

.

HEALTH DEPARTMENT SALARY

Mrs. Rusinek asked at budget time last year for a Health Department employee’s salary to be raised 15%. She was denied. Based on the 2007 salaries, she believes this full-time employee is making less per hour than the part-time employees are making. Mrs. Rusinek said she also did not ask for additional money in her budget for this year. She would like to transfer money that was left in some of the Health Department accounts to cover the cost of a 20% raise for this employee, bringing her salary up to $10.95 per hour for 2007.

President Horton was concerned about addressing this issue at a time other than budget time. Councilman Cain assured her the Council is aware there are some inequities in the salaries of County Employees and they intend to come up with a base line at budget time. Councilman Crabb wanted to know if it was alright to transfer funds from these accounts. Council President Horton said it is fine within the same account. Auditor Guingrich said the three funds are indeed from the same account of Personal Services. Councilman Crabb said this is actually a two-fold request: one-to transfer funds, two-to raise a salary in February.

Auditor Guingrich said part of the problem is the part-time County employees have always received a higher percentage raise than the full-time County employees. And this is a case where the part-time pay per hour has exceeded a full-time pay per hour.

Mrs. Guingrich said it could also be the change in how they are doing payroll this year. In order to come into compliance with State law, employees now receive their paycheck two weeks after they have worked rather than being paid current. Before 2007, an employee would work two weeks (through Sunday) and received pay on Monday. In order for the paycheck to be ready on Monday, the figuring is done prior to the employee working their full two weeks. The way it is figured in 2007 is they take the full year salary and divide it by 27 (instead of 26) with the 27th payment being left in the budget at the end of the year. That 27th paycheck will be the first paycheck of 2008. Therefore, the Health Department Employee’s pay that is in question could be reflecting just the amount that would be received in 2007, not what was earned.

Councilman Kramer made a motion to postpone making a decision on how to handle the transfer and pay raise for a Health Department Employee until the March 19, 2007 Council Meeting. Councilman Crabb seconded the motion. Vote: Unanimous

 

ASSESSOR SALARY

Assessor Hatter says her First & Second Deputies are underpaid. She says there were new hires a year or two ago that came in off the street making $2,000.00 more than her Second Deputy who has been with her for five years. She feels like a new hire should have to work up to the salary of an existing employee, just like hers did. She says her Deputy had more knowledge. She also said the Assessor’s office has had a lot going on with the State, with trending, and reassessment and it hasn’t been an easy job. Mrs. Hatter said the First Deputy can do the work of a Township Assessor, and asked for an increase in the First Deputy’s salary, as well, of at least $1,000.00. She has funds that could be transferred to help cover the raises. Council President asked Mrs. Hatter if she could prepare a hard copy to give the Council Secretary showing the comparison in salaries, so the Council can see the particulars more clearly.

Councilman Kramer made a motion to table making a decision on raises until the March 19, 2007 Council meeting. Councilman Cain seconded the motion.

Vote: Unanimous

SALARY WORK STUDY

Councilman Kramer pointed out the full-time employee does have the perk of insurance that the part time employee doesn’t. Auditor Guingrich said you don’t get a better salary whether you do or don’t take the insurance, but it does factor into your salary.

Councilman Cain said job security here is pretty good in that no one has ever been laid off. However, he continued, the Council needs to somehow come up with a matrix system. Councilman Crabb said the Council also needs to look at longevity.

Council President Horton asked in view of the escalating salary issues, if the Council would like to begin a work study now. He would like to have former Auditor Mary Jo Pool come and talk to the Council about the budget process, and then begin the study. The Councilmen agreed to have a special work study on March 5, 2007 from 8:00 AM to 9:30 AM in the Council Room.

 

THOUGHTS FROM PAST COUNCIL PRESIDENT

Council President Horton had Past Councilwoman Lowring share her thoughts & wisdom about serving on the Council before the January 15, 2007 meeting began. He also asked Past President Mann to share his insights with the Council focusing on the newest Members. Mr. Mann said serving on the Council is tougher than it looks from the outside, and the decisions they make are probably more important than they realize at the time they are making them. Some Councils bicker with one another, but White County has always been respectful to one another. You don’t have to agree with everything, and you don’t have to be “yes” men to get along. Any questions you have about CEDIT, Budgets, or any funds ask your Auditor. Use the wisdom from the expertise that is represented on the Council (Sheriff, Paralegal, Employee of large Business, etc).

 

ADJOURNMENT

There being no more business to come before the Council, Councilman Carter made a motion to adjourn. Councilman Kramer seconded the motion. Vote: Unanimous

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________(absent)_________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR