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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on October 15, 2007 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilman Clear made a motion to accept the September 17, 2007 minutes. Councilman Carter seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

Sheriff’s Department $11,000.00 1-19-3-1 1-19-2-3

Telephone Garage & Motors

 

$ 8,000.00 1-19-3-4 1-19-2-3

Equipment Maintenance Garage & Motors

 

Since the County switched to Quest for the telephone service, the cost has gone down. Sheriff Roberts said Garage & Motors covers oil changes, car repairs, and gasoline; and this year three vehicles have been damaged by deer. Three officers take vehicles home, and all are authorized to make arrest.

Councilman Cain made a motion to approve the above transfers. Councilman Hendryx seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED by the County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

 

REQUESTED ALLOWED

WHITE COUNTY SHERIFF $66,330.00 $66,330.00

 

Councilman Carter made a motion to appropriate the above additional from the Cumulative Property, Maintenance, & Improvement Fund (130). Councilman Clear seconded the motion. Vote: Unanimous

 

Sheriff Roberts also requested another additional appropriation of $8,000.00 for Kitchen and Janitorial, $40,000.00 for Utilities, and $16,000.00 for Garage and Motors. Councilman Clear questioned why another $16,000.00 for Garage Motors after just transferring $19,000.00 for a total of $35,000.00. Sheriff Roberts said he asked for $40,000.00 last year. He said the department has saved on gas with the Chevrolet six-cylinder engines, but every 35,000 miles there is a complete check-up & oil change for $600.00. He also said in the past years with the Fords, the rear ends and transmissions would need replaced not even a year later.

Councilman Crabb made a motion to advertise the additional appropriations of $8,000.00 for Kitchen and Janitorial, $40,000.00 for Utilities, and $16,000.00 for Garage and Motors. Councilman Kramer seconded the motion. Vote: Unanimous

SHERIFF DEPARTMENT COMPENSATION & NEW EMPLOYEES

Sheriff Roberts shared with the Council that he allows his employees a limited amount of compensation time. He said it works well for their Department, because he can track it easily with the time cards and slips the employee turns in requesting the compensation time. He doesn’t allow more than one employee at a time to be missing out of a shift.

Sheriff Roberts said other Counties are having new deputies sign four-year contracts when they are hired, requiring them to pay back the county $4,000.00 if they don’t finish out the first year, and pay back $3,000.00 if they don’t finish out the second year, etc. He said the White County Sheriff Department is looking into possibly implementing such a contract, because it costs the County approximately $63,000.00 for a deputy for four years (including their training).

Auditor Guingrich asked if the new deputies’ start pay should be at 90% of the previous deputies’ pay. Councilman Clear said there was concern in the past about losing deputies to higher pay to surrounding Counties, so starting them out at 10% less is not very attractive. He also explained there are different educational requirements for the Sheriff’s department as well as state statues. Councilman Cain said it seems every department has a reason not to be apart of the 90% ordinance, so why have it. Councilman Kramer said the new deputies are paid while they’re being educated. He feels the 90% ordinance should be enforced until the work study group has completed the new salary schedule. Sheriff Roberts said the morale at the department is already down because employees’ take-home pay is less due to the rising cost of health insurance and other factors. Councilman Clear said if an officer needs to go through the academy, the 90% ordinance makes sense. He said if an officer is hired after already completing the academy, he/she could be hired at the full pay. Sheriff Roberts said the State Police Force has a matrix where there is base pay for the employee going through the academy, another pay once it’s been completed and he/she becomes a probationary officer, and then full pay. Council President Horton thought the Sheriff’s Department was excluded from the 90% ordinance. Council Secretary Nydegger said the original 90% ordinance didn’t specify any exclusion to her knowledge. However, since discussions have begun in 2007, the work study group has listed out several exclusions which they will be addressing. Sheriff Roberts said the academy is 16 weeks which doesn’t begin until May. Auditor Guingrich said the time period will be different than all the other employees because it would be nine months before the new deputies go up to 100%. Other employees wait six months before receiving a 5% raise. Councilman Clear said, it’s a matter of timing on when a deputy is hired and the availability of the academy. For another deputy it could be a much shorter time period. Councilman Cain pointed out he/she is being paid throughout the training, and a vehicle is being supplied to him/her. Someone in another office is not being paid to go to school or provided a vehicle.

Councilman Kramer made a motion to hire the new deputies at 90% until they have completed the academy training, at which time the Sheriff will come back to the Council and request the full budgeted salary for that position. Councilman Crabb seconded the motion.

Vote: 6 Yea, 1 Nay, President Horton

WHITE COUNTY RECYCLING LONGEVITY & HOLIDAYS

Dawn Girard, White County Recycling Coordinator, said the longevity schedule for the Recycling Department is the same as the White County Highway Department. She said under its schedule she is not eligible for longevity, but she would be under the new courthouse longevity schedule. She would like the new courthouse longevity plan to apply to the Recycling Department.

 

Ms. Girard said she’s also never been eligible for Compensation time. Auditor Guingrich pointed out the elected officials and department heads do not receive compensation time/pay because they are considered salary. All other employees are considered hourly. Councilman Clear said if an employee’s pay is deducted for missing work when he/she doesn’t have the compensation hours to do so, he/she would indeed be considered hourly. He also said it would be better to pay the overtime, rather than hire someone to fill the employee’s position while he/she takes time off. Auditor Guingrich said overtime is not in the budgets. Ms. Girard said White County Recycling budget including salaries comes out of the Solid Waste Operating Fund. President Horton said compensation is an issue the Work Study Committee will be evaluating. He believes the Recycling was in line with the Highway Department because, at one time, both departments had similar job descriptions (i.e. drivers). Councilman Kramer reiterated he would like to see all the departments on the same schedules and pay scales.

 

Ms. Girard felt it would be better for the White County Recycling Department to have the same Holidays as the Courthouse rather than the Highway Department. She said the recycling department deals with the public on a daily basis like the Courthouse does. The Highway Department rarely has the public come in. Ms. Girard said it would be less confusing for the public. Ms. Girard said the Highway Department has twelve Holidays and the Courthouse has thirteen. Ultimately it would be up to the Commissioners.

 

SHERIFF DEPARTMENT GRANT

Prosecutor Guy updated the Council on his pursuit for funding for Detective Lantz. The Federal Government had cut the Sheriff Department’s grant by approximately $40,000.00, which is why the Council approved an appropriation to cover the rest of the year cost for Detective Lantz. In the meantime Prosecutor Guy was able to obtain $20,000.00 from the Government. However, he was informed last week the grant needs to be refunded to the Government because the Council already approved Detective Lantz’s salary. The grant cannot be used toward something the Council has already approved. The Chief Prosecutor of Cass County, who is doing the grant writing, is appealing this on our behalf, because of the unfairness of putting the department in this situation. If the department looses the appeal, the money can be used for equipment updates. Councilman Clear said Federal grants can be used to supplement but not supplant.

 

MILAGE COMPENSATION

President Horton said White County is usually a little lower than the Federal mileage compensation, which is currently $ .48.5 per mile. Auditor Guingrich said the majority of mileage paid is for conferences, Linda Russow at the Health Department, and Township Trustees.

Councilman Hendryx made a motion to pay $ .45 per mile for mileage reimbursement. Councilman Cain seconded the motion. Vote: Unanimous

DRUG FREE COALITION GRANT

Auditor Guingrich said Wendy Ramsey who works for Drug Free Coalition through a grant. All salaries coming out of grants are on the payroll, and taxes are taken out, etc. except for Ms. Ramsey’s. Would the Council have any problem with adding her to the payroll as an employee of the County? Currently she gets $250.00 a month. The Auditor will figure the hourly amount and treat her salary like everyone else’s. Currently she turns in a claim every month, and it’s just a headache for everyone involved. Councilman Kramer asked if the grant will cover the employer’s share of FICA and unemployment. Auditor Guingrich will find out and report back.

 

MATRIX WORK STUDY

President Horton asked if the Council was ready to get the work study going again. The Council agreed to start back up. President Horton will talk with Mary Jo Pool to set a start up date.

 

ADJOURNMENT

There being no further business to come before the Council, Councilman Kramer made a motion to adjourn. Councilman Clear seconded the motion. Vote: Unanimous

 

 

 

 

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR