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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on December 18, 2006 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President, James Mann, called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

James H. Mann Richard G. Horton Kevin L. Crabb

Ronald Schmierer Dennis D. Cain Faye L. Lowring

Dennis E. Carter

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilwoman Lowring made a motion to accept the November 20, 2006 minutes. Councilman Horton seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

 

REQUESTED ALLOWED

 

WHITE COUNTY CLERK

Election Equipment $43,364.00 $43,364.00

 

Election Ballots $17,446.50 $17,446.50

 

Personal Services $3,379.64 $3,379.64

TOTAL $64,190.14 $64,190.14

 

Councilwoman Lowring asked Clerk Lambert why he needed the additional appropriation amounting to $17,446.50 for Election Ballots. Clerk Lambert said it was his understanding there would be no ballot costs with the new Direct Recording Equipment, so he didn’t include it in his budget. However, Fidlar did charge for the sound editing and all of the machine setting preparations, and these were billed as ballot costs. It almost doubled the ballot expense. At the time of budgets, he knew there would be no ballots, but was unaware of the other expenses.

Councilman Cain made a motion to allocate the above funds. Councilman Carter seconded the motion. Vote: 6 Aye 1 Nay Councilwoman Lowring

 

 

 

 

REQUESTED ALLOWED

 

WHITE COUNTY SUPERIOR COURT

Salary $1,887.00 $1,887.00

__________ ________

TOTAL $1,887.00 $1,887.00

 

Councilman Schmierer made a motion to allocate the above funds. Councilman Cain seconded the motion. Vote: Unanimous

 

WHITE COUNTY PROBATION DEPARTMENT

Juvenile Secure Detention $1,380.00 $1,380.00

__________ ________

TOTAL $1,380.00 $1,380.00

 

Councilman Crabb made a motion to allocate the above funds. Councilman Horton seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

Highway Department $3,000.00 004-02-01-15 004-04-03-42

Foreman Workers Comp

 

$4,700.00 004-02-02-33 004-04-03-42

Bituminous Workers Comp

 

$4,100.00 004-02-02-41 004-04-03-42

Road Signs Workers Comp

 

$1,400.00 004-02-02-42 004-04-03-42

Steel Workers Comp

 

$4,800.00 004-02-03-71 004-04-02-21

Rental of Equipment Gas & Oil

 

$1,000.00 004-02-03-91 004-04-03-42

Drainage Assessment Workers Comp

 

$ 500.00 004-04-01-22 004-04-03-62

PERF Other Equip. Repair

 

 

$ 600.00 004-04-02-32 004-04-02-22

Welding Supplies Tires

 

$1,800.00 004-04-03-21 004-04-03-42

Radio Workers Comp

 

$3,500.00 004-04-03-41 004-04-03-42

Liability Insurance Workers Comp

 

$15,600.00 004-04-03-61 004-04-03-42

Road Equipment Repair Workers Comp

 

$9,700.00 004-02-01-11 004-04-04-41

Truck Drivers New Equipment

 

$19,500.00 004-02-01-13 004-04-04-41

Laborers New Equipment

 

$4,400.00 004-02-01-14 004-04-04-41

Sign Tech New Equipment

 

$7,800.00 004-02-01-15 004-04-04-41

Foreman New Equipment

 

$5,000.00 004-02-01-11 004-04-02-21

Truck Drivers Gas & Oil

 

$5,000.00 004-02-01-13 004-04-02-21

Laborers Gas & Oil

 

$7,000.00 004-04-03-61 004-04-02-21

Road Equipment Repair Gas & Oil

 

$3,000.00 004-04-03-61 004-04-02-22

Road Equipment Repair Tires

 

Councilman Horton made a motion to approve the above transfers. Councilman Carter seconded the motion. Vote: Unanimous

 

 

Lake View Home $2,000.00 001-16-02-05 001-16-01-03

Building Night Attendant

 

Councilman Horton made a motion to approve the above transfer. Councilman Crabb seconded the motion. Vote: Unanimous

 

Prosecutor’s Office $1,436.90 001-17-03-05 001-17-01-02

Telephone Secretary

 

Councilwoman Lowring questioned the need to transfer money to pay the secretary. Auditor Pool said the prosecutor’s Office had a secretary leave, so she needed to be paid up to date.

Councilwoman Lowring made a motion to approve the above transfer. Councilman Carter seconded the motion. Vote: Unanimous

 

GOVERNMENT UTILITIES TECHNOLOGY SERVICE (GUTS)

As requested, Cathy Gross, Treasurer, came to explain the five day lapse in sending the collected taxes with the courier service. County employees were off work on November 10th for Veterans Day, the 11th & 12th were the weekend, the 13th was the due date, and she knew she would be unable to complete her tasks in time for the courier service to pick up because of the large volume of money. Therefore, she had the courier service come the 14th. Then this service has 48 hours to complete its work and have the money deposited. The County missed the interest on $1,260, 888.53 during that time. Even though this wasn’t a good situation, Mrs. Gross said it was still better than when the office didn’t have the lock box system. There was approximately three million more dollars to draw interest on in the same time frame as there was last year when there was no lock box system. She has learned from the experience as well, and will make adjustments in the future. Treasurer Gross said she is working with Government Utilities Technology Service (Guts) on perhaps having them pay to have overnight shipping.

Councilman Horton said 5% interest on that amount of money is significant, and it’s money the people wouldn’t have to be taxed for, and not income based money for the County. Mr. Horton said he had talked with Greg Jordan from GUTS about the situation, and Greg had assured him he would do his part to see it doesn’t happen again.

 

COUNTY VEHICLES

Auditor Pool gave the Council a report listing the County Vehicles used in each department along with a copy of some state information and notes on qualified nonpersonal-use vehicles. She has talked with other Counties, and in Fulton County some employees are being penalized $250.00 to $350.00 by the State for not keeping adequate records of personal use on County vehicles. There were some questions on whether or not the County was penalized as well. Councilman Schmierer said it is a tax issue, and Councilman Crabb said it’s something the County needs to have employees tracking.

Councilman Horton made a motion to form a study group consisting of three Councilmen, two Commissioners, the Auditor, and the County Attorney to meet January 2, 2007 at 8:30 AM to review the laws and the best way to proceed. Councilman Crabb seconded the motion.

Vote: Unanimous

2007 COUNCIL BOARD APPOINTMENTS

Since there will be new Councilmen in January, the Council will wait until the next meeting to make appointments.

President Mann gave the heads up that the Council President automatically serves on the Inn Keepers Board.

Councilwoman Lowring made a recommendation to have Bruce Clear replace her on the 911 Board because of his law enforcement experience.

 

TWIN LAKES REGIONAL SEWER DISTRICT (TLRSD)

Art Anderson, Treasurer of the Twin Lakes Regional Sewer District, explained that the Federal Government had signed papers promising to give the Sewer District $19 million dollars to pay for sewer projects, but to date, they have only paid about 2.4 million dollars. The new person who replaced Bob Deal, who the TLRSD had been working through to get the needed money, wouldn’t allow the government to reimburse the TLRSD. That is why the TLRSD hasn’t had the money to pay back the County. However, the Sewer District did not charge the County for putting in the lines because of the County’s monetary contribution towards the $159,000.00 loan to put the pipes in (*Auditor’s note: County gifted $65,000.00 towards this project).

Mr. Anderson asked that the County forgive the $40,000.00 loan and in exchange the Sewer District will charge the County for only the operation maintenance cost of the EDU’s (equivalent dwelling units). The operating maintenance cost per EDU amounts to $22.50. The County Home has four and CDC has 16.5. The current bill (29 months) for the Lakeview home is $6,380.00, which would bring it down to $2,610.00.

Councilman Horton made a motion to forgive the $40,000.00 loan in exchange for the monthly rate being equal to that of only the operation maintenance cost of the equivalent dwelling units for the life of the sewer, and on the understanding that the sewer district puts the agreement in writing. Councilman Cain seconded the motion. Vote: Unanimous

 

EMERGENCY 911

Terry Conwell, Emergency 911 Director, informed the Council that she has an employee who has worked part-time for a long time who will now be a full-time employee. She would like to know that this employee would not have to come in at 90% of the previous person’s pay. The Council assured her that only applies to a new employee, not one who has already been working as a part-time employee.

Councilman Schmierer asked about money Mrs. Conwell wanted to encumber for the upgrade on the phone system. She said she has $42, 443.95 plus what she has left for radios and that should cover the cost. However, the money will need to be encumbered. She will provide the Auditor with a receipt.

Councilman Schmierer made a motion to encumber the money needed for the phone system upgrade. Councilwoman Lowring seconded the motion. Vote: Unanimous

 

SERVICE RECOGNIZED

Councilman Horton and other Council members thanked Council President Mann, Councilwoman Lowring, and Auditor Pool for their work on the Council. Council President Mann also thanked the entire group for their friendship and the respect they’ve shown one another even though they have not always agreed with each other on every decision. Auditor Pool thanked everyone for their friendship and shared how much she would miss working with everyone. Councilwoman Lowring shared the same sentiments. The Council presented the Auditor and the secretary a Christmas Gift as thanks for their work on behalf of the Council, which they accepted with gratitude.

 

ADJOURNMENT

There being no more business to come before the Council, Councilman Crabb made a motion to adjourn. Councilman Schmierer seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

JAMES H. MANN, PRESIDENT RICHARD G. HORTON RONALD SCHMIERER

___________________________ ___________________________ ___________________________

DENNIS D. CAIN KEVIN L. CRABB DENNIS E. CARTER

___________________________ Attest: ___________________________

FAYE L. LOWRING MARY JO POOL, AUDITOR