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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on February 4, 2008, at 8:00 a.m. in the White County Building, 2nd floor Commissioners’ Conference room.

Commissioners present were: President John C. Heimlich and Vice President Steve Burton. Commissioner Ron Schmierer was absent. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich and the Commissioners Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes as presented for the regular meeting on January 21, 2008, seconded by Commissioner Heimlich. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for February 11, 2008, as presented, seconded by Commissioner Heimlich. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as advertised for February 4, 2008, seconded by Commissioner Heimlich. Vote: Unanimous

MARGE MICHALSKI – ACCESS TO LAKE FROM LAKEVIEW HOME PROPERTY

Margie Michalski, 5271 E. Willow Court, Monticello, appeared before the Commissioners asking them if they have had a chance to look at her property and the property that she is requesting access.

Commissioner Heimlich said the county could not just grant access to the lake from the county’s property to just one person. The county would have to grant access to the lake for the public in general. If the county would commit to something like this then they could have liability issues with the insurance company. Commissioner Heimlich said that this is something that they do not want to get involved with.

Commissioner Heimlich also explained that if they would sell the property then they will have to go through the process of having the property appraised, which the county is in the process of doing right now, and auction the land off for bid.

White County Attorney George Loy explained that the county is currently in the process of having the property appraised just to get a handle on the value of the Lakeview Home property. He advised the Commissioners that they can’t give private lake easements to an adjoining land owner because of liability purposes. He said that if the county would slice off a piece of the property, have it appraised and auction it off, he feels that this would diminish the value of the rest of the property. He said that he does not see an advisable reason to sell or grant easement access at this point.

Mrs. Michalski asked if the county would lease the area to her like they do with the lease of the county farm to Jim Krintz. White County Attorney George Loy advised that they do not and Commissioner Heimlich said that this situation is a lot different because the county farm ground is agriculture, not access to the lake.

Commissioner Heimlich apologized for the Commissioners decision but did say that they are currently having the property appraised and after that there is going to be discussion about the future of the property.

NACO DISCOUNT PRESCRIPTION CARD

Commissioner Heimlich said that the White County Recorder, Paula Lantz, appeared before the Commissioners discussing a benefit that the National Association of Counties will offer if our county joins their membership program.

In the past we have never joined NACO, but the cost is not that great to the county in order to receive the Prescription Drug program for the taxpayers. Commissioner Heimlich said that other counties in the State are participating and they have been very pleased with the program.

White County Recorder Paula Lantz said that the NACO prescription card would provide the residents of White County (with or without insurance) a 20% savings on a non-formulary drug that they had to purchase. She feels that this would be a wonderful program to offer to the taxpayers. The membership cost is $523 per year and once we sign up and pay, our county will have the opportunity to provide a prescription drug discount card program to the citizens of White County. The program is free to the citizens and there are no age or income restrictions.

The card cannot be used in conjunction with other prescription drug insurance on any one purchase. However, consumers with insurance are allowed to use the card to purchase prescriptions that are not covered by their insurance.

Commissioner Heimlich said that if we can help some people in the county with the cost of their prescriptions by spending only $523 in membership fees, then he felt that it was well worth it.

  • Commissioner Burton made a motion to have White County join membership with NACO to participate in the Prescription Drug Program, seconded by Commissioner Heimlich. Vote: Unanimous

SRI CONTRACT – WHITE COUNTY AUDITOR

White County Auditor Jill Guingrich presented a contract from SRI to the Commissioners. According to the House Enrolled Act 1001, White County is required to mail, process and reconcile certain real estate tax refunds. This is for the Homestead Credit Rebate that the state is giving.

Auditor Guingrich said that White County has 7,000 Homesteads and we have already received $870,000 from the State. This money has been deposited and it is earning interest since November 1, 2007. The amount of interest earned should equal out to what the administrative cost (SRI) will be. The estimated amount for each homeowner will be about $124.00.

By signing this contract SRI will:

  1. Accept funds from the county and deposit the funds in an account to be used exclusively for the purpose if issuing tax refund checks to taxpayers as identified by the county.

  2. Provide the county a proof of list of all checks to be issued, based upon the electronic file received from the county.

  3. Print, process, and mail refund checks, in the format prescribed by Indiana law and approved by the county, to all eligible taxpayers.

  4. Provide the county a check register, within twenty-four hours from the time the checks were mailed.

  5. Provide the county with a list of checks processed at periodic intervals, no less than every thirty days.

  6. Create an electronic copy of all returned checks and provide said electronic copy of the checks.

  7. SRI will secure all returned checks, for the time required under Indiana law.

  8. All balance of unused funds shall be returned to the county at the end of the project.

White County is responsible for:

  1. Provide an electronic file with all necessary data necessary for the issuance of the refund checks.

  2. Authorize SRI to deposit the funds allocated for the refunds into a special account for the purpose of providing the refunds to the taxpayers.

  3. Provide alternative addresses for returned mail and request SRI to issue a replacement check to be mailed to the alternate address.

  4. Audit, periodically, the financial accounting of the fund transferred to SRI in conjunction with the check register provided by SRI.

The cost of the contract is:

  1. A set up fee of two hundred fifty dollars ($250).

  2. Seventy one and a half cents ($.715) per check mailed.

  1. Fifty cents ($.50) for each letter mailed, notifying property owners that their refund was applied to delinquent taxes.

  2. All per mail piece includes postage and the pressure sealed form upon which the check will be printed in the price quoted.

  • Commissioner Burton made a motion to approve the contract with SRI Services to handle the distribution of the Homestead Refund checks according to the House Enrolled Act 1001, seconded by Commissioner Heimlich. Vote: Unanimous.

WHITE COUNTY TREASURER

White County Treasurer Cathy Gross discussed legislation that is pending that might affect this if a county has not refunded the Homestead Rebate Credits prior to the end of this session, before March 13 or March 14. The credit could be used as a credit on the 2007 pay 2008 tax bill. Attorney George Loy will look into this.

CSI CONTRACT

White County Clerk Bruce Lambert appeared before the Commissioners presenting a contract for CSI – Computer Systems, Inc. This is a yearly software maintenance agreement for the courts software package that was purchased in November 2005. Clerk Lambert said that the amount of the maintenance agreement is for $11,500 and the money is already in his budget.

  • Commissioner Burton made a motion to approve the contract with CSI – Computer Systems, Inc., for the maintenance software agreement for 2008 for the Courts and Clerks office, seconded by Commissioner Heimlich. Vote: Unanimous

ADDENDUM CONTRACT

White County Recorder Paula Lantz appeared before the Commissioners presenting an Addendum to the Fidlar Software contract that was approved on July 2007. Fidlar provides an online access site to view public records from the Recorder’s office on the internet. Now, Fidlar is offering the taxpayer a Property Fraud Alert service to monitor, identify and notify individuals whose name has been indexed from a document recorded in the White County Recorder’s office.

Taxpayers will have the ability to subscribe to have their name/property monitored within the Recorders office in order to track the fraudulent activity. The fees to subscribe to this service for the taxpayer will be $12.99 for 12 months or $29.99 for 36 months. There will be no cost to the county involved.

  • Commissioner Burton made a motion to approve the Addendum to the Fidlar contract allowing subscribers to subscribe to the property fraud alert, seconded by Commissioner Heimlich. Vote: Unanimous

AMEND LEGAL DESCRIPTION ON VACATED ROAD – ATTORNEY DELLINGER

Attorney Dowal Dellinger appeared before the Commissioners saying that there was a discrepancy between the Auditor’s office and R.W. Gross (Surveyor) on the legal description. He said that the legal description changed by two lots that weren’t continuous to the property. Besides the legal description they will also be changing the LLC from CACO Properties, LLC, to MIMAR Development, LLC, in the ordinance.

Attorney Dellinger said that the legal notices have been resent out to adjoining property owners and the 2nd hearing will be heard at the next Commissioners’ meeting.

There being no further business to come before the Commissioners, their meeting was adjourned.

_____________________________ _____________________________ _____________________________

John C. Heimlich, President Steve Burton, Vice President Ron Schmierer, Member

ATTEST: _______________________________

White County Auditor Jill Guingrich