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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on March 3, 2008, at 8:00 a.m. in the White County Building, 2nd floor, Commissioners’ Conference room.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes as presented for the regular meeting on February 21, 2008, seconded by Commissioner Heimlich. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for March 10, 2008, as presented, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

  • Commissioner Schmierer made a motion to approve and pay the claims as advertised for March 3, 2008, seconded by Commissioner Burton. Vote: Unanimous

YWCA – DOMESTIC VIOLENCE

White County Prosecuting Attorney Bob Guy and Kirsten Eismen appeared before the Commissioners explaining what they are doing in several counties to help victims of domestic violence.

Mr. Guy presented a plaque that will hold cards giving out phone numbers to help victims of domestic violence. The cards are printed in English and Spanish.

They are in the process of having these placed in Library’s, Post Offices, City Parks, etc. They are requesting permission to place them in the women’s bathrooms on all floors of the courthouse.

Kirsten Eismen said that they did serve three women and four children in their shelter last year that were from White County. They received 59 crises calls from White County and they also had five walk-ins requesting help. She said that there are probably a lot more in our county and this is why they would like to put this information out there for them. PERMISSION GRANTED

HOMETOWN COMPETITIVENESS

White County Economic Development Director Connie Neininger explained that there were five community representatives (Greg Bossaer, leadership committee; Janet Dold, entrepreneurship committee; Leslie Goss, charitable committee; and Barry Haskins, youth committee) that attended a week long training conference for the Indiana Hometown Competitiveness Academy. This was put on by Indiana and six agencies: Indiana Office of Community and Rural Affairs, Ball State University’s Building Better Communities, Indiana Grantmakers Alliance, Indiana Rural Development Council, Purdue University’s Center for Regional Development/Extension Service and USDA Rural Development. She explained that the program is based on four pillars for rural community development that includes local leaders, energizing entrepreneurship, capturing wealth transfer and attracting young people.

The four pillars are the foundation for the program which is an economic and community development process. She said that this is not a strategic plan; it is a planning process. They will go through four months of assessment of what we currently have and then the six agencies will help implement the programs that they determine to be of value. She said that it is about a two, two and a half year process.

Connie asked the Commissioners to consider signing a contract with Ball State, Building Better Communities, for $7,500. Either the county or the Economic Development organization could sign the contract.

The cost of the first phase of the program will be $7,500; Connie said that she has applied for a $5,000 grant through the National Realtors’ Association. She will not know about this grant until the end of April or May. Connie said that she has already paid the $500 out of the Economic Development office.

Commissioner Heimlich discussed that the Commissioners do have money in their budget for Strategic Planning and he felt that this did fall under that category. He said that the National Realtor’s Association had said that they did have a grant for this area but questioned if the county should put up the funds now and be reimbursed when the grant comes in or should this be paid from the Economic Development Organization.

Connie said that Ball State will be the fiscal agent through this whole process. All invoices will be sent to Ball State and they will pay it directly.

The Commissioners agreed that the balance and all funds should be paid out of the Economic Development Organization.

GRANT APPLICATION – MONTICELLO FIRE CHIEF SWAIM

Monticello Fire Department Chief Shane Swaim appeared before the Commissioners reviewing the discussion that he had with them at the last meeting on February 21, 2008. Chief Swaim requested the Commissioners to pay the funds for a matching grant that will purchase 800 megahertz radios for all county fire departments and also a computer assisted dispatch systems (CAD). The total amount on the grant is $670,000 and the matching amount requested from the county is $67,000, which is ten percent.

Chief Swaim said that this grant is the same as Gordy Cochran’s, Emergency Management Director, thru FEMA. He said that Gordy’s grant will furnish radios for all emergency departments: fire, police, emergency management, and ambulance. The only difference between the two is that Gordy’s will not provide the same number of radios to the county’s fire departments and it also does not include the CAD system for dispatch.

Chief Swaim said that if his grant is awarded with FEMA then it will cancel out Gordy’s grant and his will not be approved.

E-911 Director Terri Conwell said that she doesn’t want the Commissioners to make a decision just so she can get a CAD system. She said that at one time the county had spent a lot of money on a CAD system that never did work. She said that most larger counties that usually have five dispatchers compared to her 2-3 do have the CAD systems. She has recently requested a quote from Embarq and they gave her an estimate of $200,000 for a machine that was too big for her department. She now has to find a system for the size of her department. She feels that since this is free money then she will go out and look for one, but she does not want the Commissioners decision based on her needing a CAD system. Although, Terri did say that one way or the other she would like for her department to receive a portable radio for back-up. Currently, they do not have any portable radios.

Gordy Cochran, EMA Director, appeared saying that he was told that he would be receiving the grant but a change in management at the state level may affect what he was originally told. He said that he doesn’t know what is going to happen now. He was asked by the state to come up with a total of how many more radios White County was going to need because this was going to be the last communications grant that they are going to put out. He said that he did include some for the E-911 department.

Commissioner Schmierer verified with Gordy that his grant does not require matching funds.

Commissioner Heimlich said that as far as the Commissioners are concerned they want to get the best deal that they possible can.

Commissioner Schmierer said that he doesn’t have a problem with either one of the grants, but he does have a problem with the county spending $67,000 when they don’t necessarily have to.

Chief Swaim argued that if the Commissioners would look at the benefits of his grant compared to Gordy’s then they would see that his is a better deal for the county.

Commissioner Heimlich said that the key is to maximize the benefits for the county from both of these grants. He asked Chief Swaim when the drop dead date is for his grant. Chief Swaim said that his grant is good until February 14, 2009.

Commissioner Burton said that he would like to wait on this decision until the state figures out what they are going to do with Homeland Security. The other Commissioners agreed that they will table this discussion until the first meeting in April.

COPIER QUOTES

Donya Tirpak, Commissioners’ Assistant, presented three quotes to the Commissioners to purchase copiers for the Commissioners’ office and also the Building Department.

The following quotes were presented:

Commissioners’ Dept.

Copier’s Plus, Monticello, Xerox Copier $7,142/maint. agrmt. $.0129

Smith Office Plus, Lafayette, Sharp Copier $7,825/maint.agrmt. $.0095

Lafayette Copier, Lafayette, Toshiba Copier $6,754/maint. agrmt. $.013

Building Dept.

Copier’s Plus, Monticello, Xerox Copier $6,099

Smith Office Plus, Lafayette, Sharp Copier $6,242

Lafayette Copier, Lafayette, Toshiba Copier $5,802

Mrs. Tirpak supplied them with the difference of the low bid, which was from an out of town vendor, to the price of buying the copiers locally. For the Commissioners’ office the difference was $388 and the difference for the Building Department was $297. With the cost being very minimal she suggested keeping the purchase local.

  • Commissioner Burton made a motion to purchase the copiers for the Commissioners’ Dept. and the Building Dept. from Copier’s Plus in Monticello, seconded by Commissioner Schmierer. Vote: Unanimous

There being no further business to come before the Commissioners, their meeting was adjourned.

______________________________ ______________________________ ______________________________

John C. Heimlich, President Steve Burton, Vice President Ron Schmierer, Member

ATTEST: ______________________________

Jill Guingrich, Auditor