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BE IT REMEMBERED, that the White County Commissioners held a special meeting on Monday, July 7, 2008, at 8:00 a.m., at the White County Building, 2nd floor, Commissioners’ Conference room.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes as presented for the special meeting on June 30, 2008, seconded by Commissioner Schmierer. Vote: Unanimous

PAYROLL

  • Commissioner Schmierer made a motion to approve the payroll for July 14, 2008, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as advertised for July 7, 2008, seconded by Commissioner Schmierer. Vote: Unanimous

6TH STREET PROJECT – SUPPLEMENTAL AGREEMENTS

Joe Grinstead, American Structurepoint, appeared before the Commissioners presenting two supplemental agreements for the 6th Street project.

Mr. Grinstead said that both of the agreements are for a zero dollar change. He said that when the projects were first set up, the plans were to have three phases that would’ve been covered in the original agreement. In the fall of 2008, it was decided to take the phase North of US 24 and up to CR 225 and split it up into two phases. In order to keep the financials straight with INDOT, Mr. Grinstead said that the agreements splitting the project into four phases needs to be revised.

The new agreements will be taking the money and reallocating it to the specific phases that are left in the project. Mr. Grinstead said that Supplemental No. 1 is for the right-of-way services and Supplemental No. 2 is for the preliminary engineering services.

  • Commissioner Schmierer made a motion to approve Supplemental No. 1 and Supplemental No. 2 with no dollar amount changes with American Structurepoint for the 6th Street Project right-of-way services and preliminary engineering services, seconded by Commissioner Burton. Vote: Unanimous

PUBLIC NUIANCE COMPLAINT

A neighbor of Dennis Wakeland, 212 E South Railroad Street, Idaville, appeared before the Commissioners complaining about the lack of maintenance to the property.

They complained that the grass hasn’t been mowed for over 2 years and the weeds are over 4 feet high. She complained that the house has been abandoned for many years now and the mosquito’s and bugs are really bad.

White County Attorney George Loy said that he does remember this property because it did go to court a couple years ago because of the public nuisance. At that time, the court ordered Mr. Wakeland to clean up and maintain the property.

Commissioner Heimlich asked if the county could hire someone to clean up the property and put the cost towards his property taxes. Attorney Loy confirmed that the county could do that and that he will take care of this.

CREDIT CARD PAYMENTS – TREASURER’S DEPT.

White County Treasurer Cathy Gross appeared before the Commissioners requesting to switch credit card companies for payments being made to the Treasurer’s Dept. They are currently using Certified IT as their online and telephone credit card payments and they use Point & Pay to accept credit card payments over the counter.

They have never been able to find one company that handles everything until now. Cathy explained that PayTrust LLC is a company that can do the online, telephone payments, and service our over the counter customers. She said that another plus with this company is that they are on “real time” which means she will know within five minutes whether or not a tax payer has made a payment. With what the county has now it can take up to 72 hours before a payment shows up.

Cathy did say that we can cancel our contract with the current companies with a 30 day written notice.

  • Commissioner Burton made a motion to enter an agreement with PayTrust LLC for accepting credit card processing for the tax collection, seconded by Commissioner Schmierer. Vote: Unanimous

ALTERNATE BOARD MEMBER ON THE BOARD OF ZONING APPEALS

White County Area Plan Director Diann Weaver appeared representing the Board of Zoning Appeals to discuss having an alternate on the board. She said that the board feels that there is a need for an alternate. Since this is only a five member board it is difficult at times to get more then enough board members to have a quorum. Diann also said that with some of the decisions that they are faced with they feel that it would benefit the community to have an alternate to fill in when needed.

Commissioner Heimlich said that he did look up the Indiana Code and the statute does allow for an alternate but not a “blanket alternate” appointed by the Commissioners. He said that it has to be an appointed alternate for a specific member by the appointing authority for that member.

Commissioner Heimlich said that the statue specifies that you can appoint an alternate if the member has a disqualification because of a conflict of interest or if he is unavailable to participate in the hearing or decision. Commissioner Heimlich said that he wants to check with Attorney Loy to see if an alternate can attend the meeting when a certain board member couldn’t be there.

BZA Board member Jerry Thompson said that they are not asking for an alternate for each board member; they are just requesting one because one board member is absent at least four months out of the year every year.

Commissioner Heimlich said that if an alternate is needed for Mr. Stimmel then the Town of Monon would have to make that appointment.

BRIDGE REPLACEMENT #91 & BRIDGE REPLACEMENT #92 ~ USI CONSULTANTS

Michael Obergfell, Project Engineer with USI Consultants, appeared before the Commissioners presenting minutes of a public hearing that was held regarding the bridge replacements. Mr. Obergfell said that six people spoke during the hearing and thirteen letters were received.

Mr. Obergfell addressed three issues from the public with the Commissioners.

  • How will property owners be compensated for their docks when they are required to be removed for new permanent right-of-way?

  • Will navigation lighting or street lighting be installed on the structures as a safety measurer?

  • Will all three spans of each structure be navigable to boat traffic?

With the first issue, Mr. Obergfell recommended that if the property owner has a lease agreement with SFLECC, then the docks are considered legal and the costs of replacing these will be negotiated during the right-of-way acquisition phase as cost-to-cure items. The owner of the piers will be responsible for getting a quote to have someone removing/relocating the dock. This will all be part of the right-of-way purchase offer.

Commissioner Schmierer asked how many docks are on the projects. Mr. Obergfell said that there are two docks on Bridge #91 and none on Bridge #92.

The Commissioners approved the recommendation.

On the seconded issue, Mr. Obergfell said that they recommend that it would be best to put reflective signs on the nose of each of the faces of the interior pier columns. He said that placing navigation lights on the bridge will not be part of this project due to continual maintenance requirements that the county would not be able to afford. The cost could be included as part of the right-of-way negotiations with SFLECC as a cost-to-cure items. If they were included, SFLECC would be responsible for installation and maintenance of the lights and reimbursed as part of the right-of-way purchase offer.

Mr. Obergfell said that street lighting at opposite corners of the proposed bridges will be discussed with the electric company during utility meetings. Their intention is to install two street lights at each bridge (one on each side) within the proposed right-of-way at opposing corners of the bridge in order to assist with nighttime travel on both the lake and roadway.

The Commissioners approved the recommendation.

On the third issue, Mr. Oboergfell said that the current bridge plans for Bridge #91 do not include excavating the channel bottom areas beneath the bridges to provide deeper water depths through the end spans of the bridge openings for boat traffic. He did provide cost estimates of $107,500 for Bridge #91 and $45,500 for Bridge #92 to have this done and he felt that the cost is very excessive.

A short discussion was held by the Commissioners whether or not SFLECC has dredged this area. The Commissioners decided that since there is very little boat traffic on Bridge #91 that the cost was too much to have this done. Raising the bridge was sufficient enough for the Commissioners.

Mr. Oboergfell did provide a second option for Bridge #92 which provides 13.5’ width from pier face with draft of 5’ or greater in North end span from normal pool depth. No additional costs will be assumed due to contingencies built into the current estimate. He said that minimal amounts of riprap and waterway excavation would be required, which would add some cost to the project, but it would be minimal.

The commissioners gave permission to go with option #2 for Bridge #92.

Mr. Obergfell said that he will get those submitted to INDOT. The next steps for these projects are to get the hearing certified, designing approval on the final design, right-of-way engineering to start purchasing the right-of-way. On Bridge #91 he said that there are ten parcels and on Bridge #92 there are four parcels.

Mr. Obergfell also presented “Request for Supplemental Agreements” for both structures. He asked the Commissioners to review them during the next two weeks and he will come back at their next meeting to discuss any questions they may have.

Mr. Obergfell ended the discussion by saying that they are still hoping for a 2009 letting.

APPOINTMENT – WHITE COUNTY JAIL BUILDING CORPORATION

White County Attorney George Loy said that the current board members on the White County Jail Building Corporation are Richard “Buzz” Horton and Tom Carter. An appointment to the board is necessary to replace Earl Keller.

  • Commissioner Schmierer made a motion to appoint Commissioner Steve Burton to the White County Jail Building Corporation, seconded by Commissioner Heimlich. Vote: Unanimous

IVY TECH PROJECT

White County Economic Development Director Connie Neininger appeared before the Commissioners discussing the project.

Connie presented a building budget showing that out of the $1.2 million pledged the following has been spent.

Michiana, Building Contract $1,033,020

Michiana, Change Orders $ 16,987

Fanning-Howey $ 124,500

The total amount remaining to date is $25,493.00.

Connie also presented a change order to change the standard lockset cores to Best Premium lockset cores. She said that the standard keys are keys that can be copied at any hardware store and with the Best Premium keys they can not be duplicated. The cost to switch out the locksets is $440.00.

Connie submitted quotes to the Commissioners on seal coating the parking lot from the following:

Xtreme Contractors, Reynolds $3,700.24

Twin Lakes Sealcoat, Monticello $5,245.72

Connie also submitted quotes on tuck pointing for the building from the following:

Corey Hunt, Monticello $ 600.00

Lucky Brush, Delphi $1,825.00

Michael Smith Masonry, Idaville $2,500.00

The Commissioners were concerned with the cost difference with the quote from Corey Hunt compared to the other two. Lucky Brush has done a lot of work in the community and Michael Smith Masonry was recommended by Carter Block.

Connie discussed another change order that might be coming through for installing drains on the roof for the condensation from the rooftop units.

  • Commissioner Schmierer made a motion to approve the Best Premium lockset cores for $440.00, the quote from Xtreme Contractors for sealing coating the lower parking lot for $3,700.24, and the quote from Lucky Brush for the tuck pointing for $1,825.00, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting was adjourned.

_____________________________ ______________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President Ron Schmierer, Member

ATTEST: _______________________________

Jill Guingrich, Auditor