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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, July 21, 2008, at 8:00 a.m., at the White County Building, 2nd floor, Commissioners’ Conference room.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Attorney George Loy and the White County Auditor Jill Guingrich.

Commissioner Heimlich called the meeting to order.

MINUTES

Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting on July 7, 2008, seconded by Commissioner Burton. Vote: Unanimous

EMA – GRANT ON RADIOS

White County EMA Director Gordy Cochran said that he was granted a $55,000 Supplemental Grant for new radios. This grant was approved along with the grant for the Monticello Fire Department. Gordy said that he will only be able to purchase radios for the law enforcement (City Police and Town Marshals) and himself (EMA) only. Gordy mentioned that there were also eleven other counties that received the Supplemental Grants as well.

Commissioner Schmierer said that Monticello Fire Department plans are to get the radios only if the county gives him the money. Commissioner Schmierer said that he doesn’t understand why the county should be giving him any money.

Gordy said that the radios that the Monticello Fire Department receives with their grant will take care of all of the fire departments/volunteer departments in the county including Monticello.

Commissioner Heimlich asked Gordy how many radios will this buy for him. Gordy said that he couldn’t remember how many the fire department would receive but he will be able to buy around 24-26 radios for himself. He will be working with Ra-Comm. to purchase the radios.

Gordy did say that in order for White County to be in compliance with the State the radios that the Monticello Fire Dept. is requesting is needed for our county. Whether the funds come from the County or not, Chief Swaim will need to find a way to come up with the funds.

HENRIOTT FINANCIAL SERVICES

Randy Bailey appeared before the Commissioners introducing Henriott Financial Services.

Mr. Bailey said that HFS has put together the first health care consortium in the state of Indiana. In January 2007, the City of Lafayette and West Lafayette combined their health benefits together. He discussed how school districts have been doing this for over twenty years now but municipalities have never really joined in.

Mr. Bailey said that they work with a lot of towns, cities, and counties and they have just recently signed on Cass County. In Northwest Indiana his company currently has seventeen cities working together on the same health care plan.

Mr. Bailey left an information packet with the Commissioners and said that he will check back with them at a later date.

IVY TECH LEASE

During a short break Commissioner Schmierer addressed several concerns he had in regards to the Ivy Tech Lease scheduled on the agenda at 9:30 a.m.

Commissioner Schmierer asked why it is listed in the lease as the county being responsible for the repairs to the building, roof, etc. Commissioner Schmierer said that he thought this lease was settled a while ago and the understanding was that it was going to be a triple-net lease.

Mr. Schmierer also asked why they have all of the parking lots from the medical arts building as well as the Hospital listed in Exhibit “A”. His understanding was that they were going to have access to the lower parking lots in the medical arts building area only.

After reading over the lease agreement, Commissioner Heimlich said that he understands the lease saying that the tenant is responsible for routine maintenance on everything, but if something should need replaced then the county is responsible for that.

Commissioner Schmierer said that this is fine with him but he just wanted to make everyone understand that this is not a triple-net lease.

Commissioner Heimlich decided to discuss another problem that has arisen when the air condition units were put in. He explained that when the units were installed the contractor accidentally put a hole in the outside of the west wall. They have patched the wall but it is still noticeable and the material that they used isn’t as thick as the original wall. He said that Ivy Tech has looked at it and they do not have a problem with it because they figured that they could just put their sign over it.

The Commissioners decided that the contractor should repair the wall with the needed original materials.

DISCUSSION OF NORWAY BRIDGE & C.R. 50 E

Don Ward, County Engineer, appeared before the Commissioners presenting an Engineering Agreement for Preliminary Engineering on the Norway Bridge.

These repairs are necessary for the damage to the slope under the east end of the bridge from the flooding in January and February. Mr. Ward said that it would be too difficult to come up with an exact contract amount so he wrote the contract based on an hourly rate. Mr. Ward did say that INDOT will reimburse the county 75% of the cost.

  • Commissioner Schmierer made a motion to approve the Engineering Agreement for Preliminary Engineering from Don Ward for the Norway Bridge, seconded by Commissioner Burton. Vote: Unanimous

REPORTS

At this time, the White County Council President Richard “Buzz” Horton called the Council members to order in joint session with the County Commissioners. County Council members present were:

President Richard “Buzz” Horton Raymond “Butch” Kramer Dennis Carter

Kevin “Casey” Crabb Bruce Clear Gary Hendryx

Denny Cain

HOSPITAL

White County Memorial Hospital CEO, Paul Cardwell, presented the Financial Analysis report for June 2008.

Mr. Cardwell said that they had all time record high revenue last month. With a high of $3.6 million coming out of the swing bed program, outpatient, and inpatient programs during the summer months is very good. This gave their bottom line to be $250,819.00. They are significantly ahead of their budget numbers compared to last year at this time

Construction continues to go well and the inspections are also going very well at this time. They are hoping to have patients in the hospital in November.

BUILDING INSPECTOR

White County Building Inspector Dave Anderson reported that there were seventy-three permits issued last month.

Mr. Anderson presented to the Commissioners and Council a proposed fee schedule change for the Building Department. He said that if anyone would like to compare it to the current fee schedule they could stop by his office for a copy. The fees have remained the same for the past seven years with the exception of the commercial fees. The commercial fees were amended about two years ago so he felt that they are current and no changes are needed.

White County Attorney George Loy recommended that the fee schedule be advertised if the Commissioners decide to approve it. The Commissioners took the fee schedule under advisement at this time.

ENVIRONMENTAL OFFICER

White County Environmental Officer John Raines presented his Report of Violations for the month of June.

Commissioner Heimlich asked what the status on the post office property in Reynolds. Attorney George Loy said that it is in his hands now.

E-911

White County E-911 Director Terri Conwell presented her Communications/E911 report.

Terri discussed that all 911 centers in Indiana are going to be audited by the State Board of Accounts on a yearly basis. She said that they did have their audit already and there were a couple of issues and she will be sitting down with Jill and SBA to ensure that next year they will be in compliance.

Terri said that she did hire Terri McCain full time last week. Training continues to be a full-time thing now and she just sent two dispatchers to Cass County for training.

Statistics: May June

911 Calls 957 1214

Admin 7563 7925

Amb Runs 220 210

LAKEVIEW HOME

Lakeview Home Director Kae Fuller said that the State has announced a $10.00 per day increase to the admission fee. This raises the rate from $27 to $37 for the daily rate and $1140 for a monthly rate.

Kae explained that she has a couple of people that need a place to stay until they get back on their feet again and asked if the Commissioners would consider lowering the daily rate temporarily.

SOIL & WATER CONSERVATION

Don Purkhiser and other representatives from the Soil & Water Conservation office appeared before the Commissioners presenting their annual report and also asked for the county to continue their financial support.

Sharon Watson, Office Manager/Education Coordinator, said that as of Friday the United States Department of Agricultural has included White County as one of the 56 counties to be declared as a Federal Disaster area from the January & February flooding. Therefore, Sharon has been asked to put together an assessment on anything that deals with soil and water control erosion. She asked the public for any information they may have and said that her assessment must be turned in on Friday.

HEALTH DEPARTMENT

Gwynn Rusinek, Health Dept. Office Manager, appeared before the Commissioners introducing Brayson Hoover as the new Septic Health Inspector at the Health Dept. Mr. Hoover replaces Dan Banes.

ECONOMIC DEVELOPMENT

White County Economic Development Director Connie Neininger presented her Director’s Report for June.

Connie announced that they do have a new company that opened up in Monticello called PrePro Assembly. They are located at the White County REMC building and they assemble hydraulic brake units for the trucking industry.

HomeTown Competitiveness

Connie reported that the group has compiled all of their results for the first phase of the assessment report. This focuses on the four stages of entrepreneurship, leadership, wealth retention, and youth. They will now move onto phase two and they are now opening up some grant funding to the existing pilot communities.

Ivy Tech

Connie introduced four representatives from Ivy Tech that attended the Commissioners meeting.

Connie presented a building budget on the project showing that there is $17,389 remaining out of the budgeted $1.2 million.

Connie presented a change order for $548 to install an open site drain through an exterior wall for condensate from air dryer to drain and also a change order for $1,590 to install electric to a water heater. Connie asked for a verbal approval.

  • Commissioner Schmierer made a motion to approve the proposed two change orders, seconded by Commissioner Burton. Vote: Unanimous

IVY TECH LEASE

White County Economic Development Director Connie Neininger presented a lease agreement for the Ivy Tech Monticello Campus to the Commissioners for their approval.

Connie said that the White County Attorney, George Loy, did prepare the lease and asked if there were any questions. Attorney Loy said that with the first drafts of the lease, which started in February 2007, representatives of White County and Ivy Tech have spent a great deal preparing it and feel that the terms presented are the best that both parties can expect.

Attorney Loy explained that the lease payments are on a monthly basis, but on a yearly basis it’s around $94,000 a year for five years with an option for extended terms.

Attorney Loy spoke in regards to Commissioner Schmierer’s questions on who is responsible for the maintenance of the building. He said that the county is responsible for major fixtures and any routine maintenance on the heating and cooling would be the responsibility of Ivy Tech. Any major breakdown of the heating or cooling would be covered by the county.

Commissioner Heimlich asked if they are still on schedule for the functional occupancy on August 1. Connie said they are cleaning next week on the building and the final inspection will be soon after that.

  • Commissioner Burton made a motion to approve the lease with Ivy Tech for the new educational facility at the old medical arts building, seconded by Commissioner Schmierer. Vote: Unanimous

Pat Corey, Executive Director of Resource Development for Ivy Tech, said that the opportunity to help bring continuing education into the heart of White County is one the college is proud to offer.

HORIZON WIND ENERGY

Martin Culik, Project Manager for Horizon Wind Energy, appeared before the Commissioners and Councilman giving an update on the Wind Farms in White County.

Mr. Culik said that they are at the point now of having five phases for the Wind project in which three of the phases will be in White County and two in Benton County. Phase 1 of the project, consisting of 27,000 acres, would be located between Brookston and I-65 and potentially contain 130 to 138 wind turbines. Mr. Culik discussed all of the environmental studies, survey work, and soil borings that continue to take place and finish up as the project moves along. He said that he will begin conversations this afternoon with the county on property taxes and an economic development plan. An agreement between the county and Horizon for public roadways will also be discussed.

Mr. Culik said that he is looking forward to the county wind ordinance being adopted and they appreciate the opportunity to work with White County. He said that they are looking at April 2009 to start construction for Phase 1.

Once completed, Phase 1 of the proposed wind farm would hook into American Electric power lines that run north through White County.

MATRIX SYSTEM

White County Council President Richard “Buzz” Horton said that the Council has met with the department heads about the administrative five-tier level and the matrix system. He said that they are meeting with them again today to answer in other questions.

Councilman Horton said that at the next Commissioners’ meeting they would like to have Mary Jo Pool write their plan schedule out and put in all the specifics so that it will be ready to be presented at the Commissioners’ meeting on August 4th. This will give them (Council) the ability to implement it immediately for new hires.

Commissioner Heimlich asked Councilman Horton for his Secretary to give the Commissioners notes from their meeting today so they are aware of what was discussed.

At this time, the Council adjourned to their own meeting.

There being no further business to come before the board, the Commissioners meeting was adjourned.

_____________________________ ______________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President Ron Schmierer, Member

ATTEST: _______________________________

Jill Guingrich, Auditor