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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 6, 2008, at 8:00 a.m. at the White County Building, 2nd floor in the Commissioners’ conference room.

Commissioners present were President John C. Heimlich, Vice President Steve Burton, and Commissioner Ronald Schmierer. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting on September 15, 2008, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

Commissioner Burton made a motion to approve the payroll for October 6, 2008, as presented, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

Commissioner Schmierer made a motion to approve and pay the claims as advertised, seconded by Commissioner Burton. Vote: Unanimous

RECYCLING DEPT.

White County Recycling Director Dawn Girard requested permission to transfer $11,650.00 from the Northwest Indiana Solid Waste District fund to the Recycling fund. She plans to use the money for extra fuel cost and vehicle maintenance repairs.

Commissioner Schmierer made a motion to allow the transfer of $11,650.00 from the Northwest Indiana Solid Waste District grant fund to the Recycling fund, seconded by Commissioner Burton. Vote: Unanimous

POLLING SITES FOR ELECTION

White County Clerk Bruce Lambert asked the Commissioners for permission to use the White County Building for Election Day held on Tuesday, November 4, 2008.

  • Commissioner Burton made a motion to allow the Clerk to use the White County Building as a polling place for the Union 4, 5, 6, and 7 precincts for the November 4, 2008, election, seconded by Commissioner Schmierer. Vote: Unanimous

Clerk Lambert also requested the Commissioners to approve the voting places in White County for the general election on November 4, 2008.

Big Creek, Chalmers Town Hall

Cass, Richard Welker Residence

Honey Creek, Reynolds Fire House

Jackson, Burnettsville Community Center

Liberty 1, Buffalo Fire House

Liberty 2, Stika Baptist Church

Lincoln, Idaville Fire House

Monon 1, Monon Fire House

Monon 2, North White High School

Monon 3, Lions Club Building

Prairie 1, Frontier-Brookston Gym

Prairie 2, Frontier-Brookston Gym

Princeton 1, Firehouse Community Room

Princeton 2, Firehouse Community Room

Round Grove, Don Burton Residence

Union 1, American Legion

Union 2, CDC Resource Center

Union 3, Moose Lodge

Union 4, County Building

Union 5, County Building

Union 6, County Building

Union 7, County Building

West Point, Tri County High School

  • Commissioner Burton made a motion to approve all voting places for White County as presented, seconded by Commissioner Schmierer. Vote: Unanimous

HOLIDAY, PAYROLL, CLAIMS AND MEETING SCHEDULES FOR 2009

White County Auditor Jill Guingrich presented the following schedules for 2009 to the Commissioners for their approval.

CLAIMS DUE CLAIMS PAID

January 20th February 2nd

February 16th March 2nd

March 23rd April 6th

April 20th May 4th

May 18th June 1st

June 22nd July 6th

July 20th August 3rd

August 24th September 8th

September 21st October 5th

October 19th November 2nd

November 23rd December 7th

December 21st December 29th

PAYROLL TURNED IN PAYROLL PAID ON

December 29th January 12th

January 12th January 26th

January 26th February 9th

February 9th February 23rd

February 23rd March 9th

March 9th March 23rd

March 23rd April 6th

April 6th April 20th

April 20th May 4th

May 4th May 18th

May 18th June 1st

June 1st June 15th

June 15th June 29th

June 29th July 13th

July 13th July 27th

July 27th August 10th

August 10th August 24th

August 24th September 7th

September 7th September 21st

September 21st October 5th

October 5th October 19th

October 19th November 2nd

November 2nd November 16th

November 16th November 30th

November 30th December 14th

December 14th December 28th

December 28th

MEETINGS

COMMISSIONERS COMMISSIONERS & COUNCIL

January 5th January 20th

February 2nd February 16th

March 2nd March 16th

April 6th April 20th

May 4th May 18th

June 1st June 20th

July 6th July 20th

August 3rd August 17th

September 8th September 21st

October 5th October 19th

November 2nd November 16th

December 7th December 21st

December 28th

HOLIDAYS

January 1st New Year’s Day

February 16th President’s Day

April 10th Good Friday

May 25th Memorial Day

July 3rd Independence Day

September 7th Labor Day

October 12th Columbus Day

November 11th Veterans Day

November 26th & 27th Thanksgiving Day

December 24th & 25th Christmas Day

  • Commissioner Schmierer made a motion to approve the 2009 12-Day Holiday Schedule and the 2009 Schedules for Claims, Payroll, and Meetings as presented with the exception of the Commissioner and Council’s meeting on January 20th be changed to January 19th, seconded by Commissioner Burton. Vote: Unanimous

ZONING TRANSITION PROGRAM

Commissioner Heimlich discussed a program that HNTB offers that will assist the Area Plan Commission, Board of Zoning Appeals, Area Plan Director and employees with implementing the new Zoning and Subdivision Ordinance. The program, Zoning Transition Program, will provide an updated Official Zoning Map, the completion of a comprehensive set of application packets (forms applications and materials), and training for all members involved with the new ordinance.

Commissioner Heimlich discussed the possibility of having the zoning maps done in-house. Area Plan Director, Diann Weaver, was told by HNTB that this could be done.

Commissioner Heimlich said that the proposed fee schedule broke down each task and the expense for the program. The total cost for the whole program was $54,920. Commissioner Heimlich questioned if all of the task were necessary.

Commissioner Heimlich will discuss the program further with HNTB to see what is needed.

6th STREET CONSTRUCTION

Commissioner Heimlich discussed a Memorandum of Understanding that needs approval from the City and the County on the 6th Street project, south of US 24, and submitted to INDOT. This is needed in efforts to get INDOT to allow the Phase II (Gordon Road to South Street) and Phase VI (South Street to US24) portions of Sixth Street to go to construction as one project.

The “Memorandum of Understanding” states that both parties (City and County) will work together to construct Phase II and Phase VI as one construction project. The memorandum also states that the city has agreed to take on the rolls and responsibilities as the lead agency and sole owner of the project. The county will still be responsibility for funding their portion of the project.

White County Attorney George Loy said that this would pave the way for additional federal funding to cover added expenses.

Commissioner Heimlich also explained that on page two of the MOU the city is requesting that water main relocations be constructed simultaneously with the construction of Sixth Street. The city will reimburse the county for cost incurred.

  • Commissioner Schmierer made a motion to approve the Memorandum of Understanding between the City of Monticello and White County for the 6th Street Construction project, seconded by Commissioner Burton. Vote: Unanimous

SHERIFF JOHN ROBERTS – INDIANA SHERIFFS 457(b) PLAN

White County Sheriff John Roberts appeared before the Commissioners saying that the Indiana Sheriffs 457(b) plan is a supplemental retirement plan available to all of the employees of the Sheriffs Department.

This will be payroll deductible and employees will have the option to join in. There is not a cost to the county or employee who elect to participate. The commissioners are required to adopt an ordinance.

  • Commissioner Burton made a motion to adopt an ordinance establishing a deferred compensation plan 457(b) for the White County Sheriffs’ Dept., seconded by Commissioner Schmierer. Vote: Unanimous

 

ORDINANCE NO. 08-10-06-01

AN ORDINANCE ESTABLISHING A DEFERRED COMPENSATION PLAN

WHEREAS, the County Commissioners of White County, Indiana, wish to establish a Deferred Compensation Plan for all eligible employees of the Sheriffs Department of this County, and

WHEREAS, tax benefits could accrue to employees of the Sheriffs Department who participate in such a Deferred Compensation Plan, which would encourage such employees to invest a portion of their compensation in the Deferred Compensation Plan and assist them in providing for their future financial security and supplement their retirement benefits; and

WHEREAS, the State of Indiana permits the establishment by Ordinance of a Deferred Compensation Plan by any of its political subdivisions; and

WHEREAS, the White County Sheriffs Department wishes to participate in a Deferred Compensation Plan established with other County Sheriffs Departments in the State of Indiana and to sign the appropriate Adoption Agreement to permit its employees to enroll in and invest some of their compensation in such Deferred Compensation Plan;

NOW, THEREFORE, THE COUNTY COMMISSIONS OF WHITE COUNTY, INDIANA HEREBY RESOLVE AS FOLLOWS:

The County Commissioner meeting in a regularly scheduled session, this 6 day of October, 2008, hereby establish a Deferred Compensation Plan for the White County Sheriffs Department to allow for the voluntary participation of employees of such Sheriffs Department; and

The Sheriff’s Department will utilize the Deferred Compensation Plan established by County Sheriff’s Departments in Indiana known as the Indiana Sheriffs 457(b) Plan and participate in the group trust arrangement established by that Deferred Compensation Plan; and the Sheriff is authorized to sign the Adoption Agreement to participate in the Deferred Compensation Plan.

The County Commissioners hereby authorize the County Auditor to make deductions from the pay of employees of the Sheriff’s Department who voluntarily participate in the Deferred Compensation Plan and to deposit the deferrals in the Trust. The County Commissioners also authorize the Committee made up of representatives of the Sheriff Departments participating in the Plan (as determined by participating Sheriff Departments) to make such other arrangements as are necessary to implement the Plan. It is understood that, other than the incidental expenses related to collecting the employees deferrals and other minor administrative matter, there is to be no cost to or contribution by the County to this Plan.

FIXED ASSETS CONTRACT

Commissioners’ Secretary, Donya Tirpak, presented a contract to the Commissioners from Government Fixed Asset Services, Inc. The contract provides assistance for putting together the county’s GASB Statement No. 34 and reporting capital assets. Particular areas on the reporting cover land and rights-of-way, buildings and land improvements, equipment and vehicles, roads, bridges, and regulated drains.

The yearly contract comes at a cost of $2,450 for 2009 services.

  • Commissioner Burton made a motion to approve the contract with Government Fixed Asset Services, Inc., for 2009, seconded by Commissioner Schmierer. Vote: Unanimous

BID LETTING FOR REPAIRS TO THE EAST EMBANKMENT OF NORWAY BRIDGE

White County Attorney George Loy announced that the Commissioners have advertised for sealed bids for reconstruction of the easterly embankment to Bridge No. 88 known more commonly as “Norway Bridge”. Attorney Loy said that the time has expired for the collection of bids and the following bids were received:

R&W Contracting, Inc., West Lafayette, IN $60,800.00

LaPorte Construction Co., Inc., LaPorte, IN $98,660.65

Milestone Contractors, LP, Lafayette, IN $72,880.00

Jack Isom Construction Co., Inc., Reynolds, IN $65,400.00

Don Ward, County Engineer, said that his engineer’s estimate is $80,260.00.

Commissioner Heimlich thanked everyone for submitting bids and announced that the Commissioners will take them under advisement and award the bid at the next meeting on October 20, 2008.

IVY TECH PROJECT – CHANGE ORDER

Connie Neininger, Economic Development, appeared before the Commissioners presenting the last change order for the reconstruction of the Ivy Tech building.

Connie submitted the following:

1. Supply and install one fire extinguisher in Room 106 $75.00

2. Supply and install four signs at exit doors in Room 106, 107, 124,

And 125 per the local fire inspectors request. $86.00

3. 1/3 of cost for electric to water heater ($590 x 2) $1,060

4. Adjusted amount Contractors for Liability Ins. Coverage policy - $1,089

Total Change Order Submitted: $132.00

Connie reported that the total cost in change orders to date for the whole project came to $18,555.34 and the total spent on the renovation project came to $1,181,601.34.

  • Commissioner Burton made a motion to approve the change order for $132.00 as presented for the Ivy Tech project, seconded by Commissioner Schmierer. Vote: Unanimous

PERRY MCWILLIAMS – AREA PLAN

Perry McWilliams, McWilliams Construction in White County, appeared before the Commissioners discussing the lack of board members (3 out of 5) at the last Board of Zoning Appeals meeting in September.

Mr. McWilliams stated that the two board members that were absent were the Commissioners appointments. He understands that this is an every year problem because these two appointments are farmers. He understands that they do have to make a living and can’t make the meeting but argued that he also has to make a living and putting his construction business off another month waiting for the BZA’s approval is costing his business time and money.

Mr. McWilliams asked the Commissioners to seriously think about making alternate appointments for Jerry and Gerald.

Commissioner Heimlich said that he understands and they will see what they can do.

There being no further business to come before the Commissioners, their meeting was adjourned.

 

 

____________________________ ____________________________ ___________________________

John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member

ATTEST: _________________________

Jill Guingrich, Auditor