Get Adobe Flash player

 

 

BE IT REMEMBERE, that the White County Commissioners held a regular meeting on November 19, 2007, at 8:00 a.m., in the White County Courthouse, 2nd floor, Commissioners’ conference room.

Commissioners’ present was: President John C. Heimlich and Vice President Steve Burton. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes from the November 5, 2007, regular meeting, seconded by Commissioner Heimlich. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for November 19, 2007, as presented, seconded by Commissioner Heimlich. Vote: Unanimous

LAKEVIEW HOME – FIRE ALARM

Commissioner Heimlich said that Lakeview Home had a fire inspection last Thursday by the Monticello Fire Department. They had found that part of the fire alarm was not working and because of the type of facility that it is they were required to file a report with the State. Lakeview Home is now on a “fire watch”, which means that there must be someone from the fire department on duty 24/7.

Brenneco Inc., fire alarm system company used for the Courthouse, was contacted and hopefully they will be able to change the wiring and other necessary equipment to have the repairs done by today.

FANNING/HOWEY ASSOCIATES, INC

Commissioner Heimlich said that Fanning/Howey did present a proposal earlier when they went to final design. The normal fee for the engineering services would have been $153,400 but then they reduced it to $146,000. He explained that according to the original agreement Fanning/Howey agreed to do the Schematic Design for free of charge which cost $21,900. So, this now lowers the fee that the county will still owe to $124,500 for the Ivy Tech project.

White County Attorney George Loy said that he has looked over the contract and it is a fixed fee and there are some reimbursable expenses. Attorney Loy said that he does not have any problems with the contract.

Commissioner Burton asked if this will come out of the $1.2 million commitment that the county will give for the project.

Commissioner Heimlich said that he had thought that it would. Commissioner Burton said that he didn’t have a problem approving the contract just as long as the money is drawn from the $1.2 million

  • Commissioner Burton made a motion to approve the contract with Fanning/Howie for the renovation of the Medical Arts Building for the Ivy Tech project, seconded by Commissioner Heimlich. Vote: Unanimous

ELECTRONIC TRANSFER FUNDS – INSURANCE

White County Auditor Jill Guingrich said that United Healthcare would like for the county to make the monthly payments to them electronically for the HRA account. The Auditor asked permission to set this up with the Treasurers office.

  • Commissioner Burton made a motion to give approval for the electronic fund transfer for the new HRA account with the medical insurance package, seconded by Commissioner Heimlich. Vote: Unanimous

TIOGA BRIDGE

Commissioner Heimlich told the Highway Superintendent that the county received a letter from Richard Whitney, Local Federal Aid Section from INDOT, saying that we received $455,200. The money is from the Federal Highway Administration Transportation Enhancement funds for the Tioga Bridge project.

Commissioner Heimlich has discussed the letter with Mr. Don Ward and noticed that the letter states that it is the City of Monticello’s project. He said that if any one should call from the state that we should direct them to the engineer of the project, Mr. Barker.

APPIAN CONTRACT

Commissioner Heimlich presented a new contract from Dennis Faulkenberg for his consulting services for the 6th Street project.

County Attorney George Loy asked if the county submitted a letter to Ice Miller cancelling the current contract with them.

Commissioner Heimlich said that he did send a cancellation letter and he also received a form from them asking if he would like his files transferred to APPIAN.

Commissioner Heimlich noted that the new contract from APPIAN is for the same dollar amount and the same terms.

  • Commissioner Burton made a motion to approve the contract with APPIAN for transportation consulting work with APPIAN for 6th Street, seconded by Commissioner Heimlich. Vote: Unanimous

REPORTS

At this time, the White County Council President Richard “Buzz” Horton called the Council members to order in joint session with the County Commissioners. County Council members present were:

President Richard “Buzz” Horton Raymond “Butch” Kramer Denny Cain

Kevin “Casey” Crabb Bruce Clear Gary Hendryx

HOSPITAL

Mrs. Stephanie Long, R.N., Executive Vice President/Chief Nurse Officer, presented the Hospital’s Financial Report for October 2007.

On the financial side she reported the cash position of the hospital increased a little bit over $300,000 this month with the revenue over $3 million for the 8th consecutive month.

On the construction side they are working really hard to get the roof closed in. They are about 65% done on the external masonry work. The weather has been really good for them on the project.

Councilman Bruce Clear asked if it was still a “go” with the doctor’s moving out of the old medical arts building. Mrs. Ryan said, “Yes, their 60 day notice is technically January 5th but she feels that they will move out a little bit earlier than that”.

E-911

E-911 Director Terri Conwell reported that she has a new security officer from the state that is doing her Idac’s audit and he is a lot more thorough than the last one. There are a few changes that he want’s the department to change so Terri has sent a letter out to all non-terminal agencies that she runs Idacs information for. He will be back early next year.

Terri reported that she attended a class with two of her dispatchers. The classes were “conflict management” and “soliciting critical information from children”.

Commissioner Burton asked if there was anything that they need to do to help out with the Century Telephone problem. Terri explained that someone had called in to report a house fire and when they called they said that they received a recording. Terri said that the problem was with the telephone system from the person that called in which was Century. There is not a problem with Embarq or the E-911 system.

BUILDING DEPARTMENT

White County Building Inspector Dave Anderson said that there were 59 permits issued last month and 10 of those were for new homes.

ENVIRONMENTAL OFFICER

White County Environmental Officer John Raines presented the Complaints and Violations report for October 2007.

Councilman Crabb asked Mr. Raines if there was a legal inspection that he performs before he gives a homeowner notice that the home is not in livable conditions. Mr. Raines said that when he sends out a letter with this kind of terminology it is pretty much past the point of being livable. When letters are sent out, he said that they are pretty much already falling down.

LAKEVIEW HOME

Lakeview Home Director Kae Fuller presented her report for Lakeview Home.

She said right now is the time of year to have all of the inspections done for the insurance company.

Commissioner Heimlich informed the Council members about the fire inspection that was performed last Thursday by the Monticello Fire Department. They had found that part of the fire alarm was not working and they had to report this to the State because of the type of facility that it is. Lakeview Home is now on “fire watch”, which means that there must be someone on duty 24/7 from the fire department.

Commissioner Heimlich said that they did contact Brenneco Inc., which takes care of the fire alarm system in the courthouse. He said that hopefully they will be able to change the wiring and other equipment to have the repairs done by today.

RECYCLE

White County Recycling Director Dawn Girard gave a report for October 1st thru November 1st.

Dawn reported that the receipts of collections were up by $20,000 compared to last year and also the most in the last five years. They are also up by 88,000 lbs of collections compared to last year.

Dawn said that they did pass their fire inspection and they have not had any problems with their heating and cooling.

ECONOMIC DEVELOPMENT

White County Economic Development Director Connie Neininger said that she continues to go around to the county businesses with Mr. McOwen collecting information for the data base. This month they met with Girtz, Grow Direct, Vanguard, and Wabash Valley Farms.

Internet leads continue to come in from the Indiana Economic Development Corp. She said that she was able to submit information on Adkev, Monticello Spring building, and the Wolcott Corridor.

Connie reported that she has advertised the bids for the Ivy Tech project and she is also holding a pre-bid meeting on Monday, Nov. 26th at 9:00 a.m. at the site. This will give contractors an opportunity to walk through the building.

The Wind Farms are looking very positive for our county and a construction site is looking possible in 2009. In order for this to happen the county will need to adopt a wind ordinance and an Economic Development agreement with them.

Connie said that she is still working with one of the landowners from the Wolcott Corridor and some of the property over there did sell. Connie indicated that this was good news to hear.

Connie reported that White County did make the cut for the Indiana Competitiveness Program. Now, there will be six agencies that will come to our county on Wednesday, November 28th with their resource team and hold a discussion session.

For the Ivy Tech project, Connie said that they have already risen over $100,000 in pledges for 2007 and some for 2008. She said that some of the companies want to split their donations over the two years.

HEALTH DEPARTMENT – BIO-TERRORISM GRANT MONEY

Gwynn Rusinek, Office Manager for the Health Department, appeared requesting permission to “bridge” money over from the Tobacco Master Settlement account to pay for the Public Health Coordinator’s position. They have not signed a contract yet with the state and they have not received any money yet from the state. She said that they want to do this so they can have Mr. Gutwein employed again.

Commissioner Heimlich verified that they want to borrow the money from the Tobacco Master Settlement account because the grant money isn’t coming in until January and it will be used to pay for this year’s salary.

Mr. Gutwein said that this is not correct. He explained that right now they are dealing with a Deliverable-Based Contract grant, whereas before they had specified an individual. They are hoping that the money will start coming in on January but it will now be based on deliverables.

With this requirement from the State, Mr. Gutwein will have twelve deliverables, three for January, that will have to be satisfied. He said that right now they are trying to fit a deliverable-based contract into something that they had before where they are paying for an individual on a regular basis.

Mr. Gutwein said that right now it’s not exactly working, so the need to bridge the money is necessary to have a person on the job on a regular basis. He said that at the end of this contract, which will be in June, the County will wind up ahead and all of the moneys paid back to the Tobacco Settlement account will be an additional $10,000. He explained that it’s just the nature of the contract that monies are not available on a regular basis.

Commissioner Burton asked what would happen if the deliverables weren’t met. Mr. Gutwein said that the county won’t be paid. He said that there is no reason why they won’t be met but there is that risk. Commissioner Burton said that he is not comfortable with doing it this way.

The new contract for the Public Health Coordinator will be from November 1, 2007, until June 31, 2008, for $42,500. This Tobacco Master Settlement started before 1999 and the money has been coming in every since then. The State has control of this fund.

Mr. Gutwein said that some counties are making it a contract job based on the deliverables. This way the person doesn’t necessarily get a paycheck every two weeks; they’re getting a paycheck based on the deliverables. This way there are no intermediate transfers of funds from some other contract.

County Attorney George Loy said that this would be a lot cleaner.

Mr. Gutwein said that the State defines what the deliverables are, when they are due, and what has to be done in order to be satisfied.

Commissioner Heimlich would like to get more information on the Tobacco Settlement fund account to see if this money can be used. He suggested that more information be collected and discuss this further at the next meeting.

County Attorney George Loy said that he will meet with Mr. Gutwein to get a better understanding of this as well.

UMBAUGH & ASSOCIATES – TODD SAMUELSON – LOIT TAX

Todd Samuelson, CPA for Umbaugh, appeared before the Commissioners and Council presenting a White County, Indiana: Local Option Income Tax Options with HEA 1478.

In this report Mr. Samuelson presented details of three income tax options that they can take to go into effect in 2008.

The three options that he discussed include the Levy Growth Income Tax, Property Tax Relief Income Tax and the Public Safety Income Tax.

A copy of this report is on file in the Commissioner’s office for review.

COMP TIME

Council President Horton said to the Commissioners that the Council is considering to pay everyone, five employees on record, down to 200 hours of comp. time.

Commissioner Heimlich asked if this is everyone that says that they have over 200 hours or is this everyone that we know is eligible. He explained that eligibility was a question to them and a definition on who receives comp. time was something that they needed to decide.

White County Attorney George Loy said that the definition is definitely needed on who is eligible.

Council Horton said that an additional was going to be needed to pay for this. He said that ultimate decision is the Commissioners but asked if it was okay to pay the ones that they knew were eligible.

White County Auditor Jill Guingrich said that a lot of them do have the funds available in their own budgets. She asked the Commissioners if the Building Inspector would be eligible for comp. time. Commissioner Heimlich said that the Building Inspector would not be eligible.

Councilman Horton said that the bottom line is that we need to make things happen because it is illegal. Commissioner Heimlich agreed but said that we need to have a something in place so we can move forward and it doesn’t happen again.

County Attorney said that it is a big issue on who is eligible and who is not. The ones in question were the Area Plan Director, Emergency Management Director, the Building Inspector, and the Eric Storm.

Commissioner Heimlich said that the criteria for comp. time is supposed to be your immediate supervisor approves it each time. If you’re in a situation where somebody can’t approve it each time then you shouldn’t be eligible.

 

Councilman Horton said that the wage committee will meet again in two weeks to discuss this.

There being no further business to discuss before the Commissioners, they adjourned their meeting.

_____________________________ _____________________________ _____________________________

John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member

ATTEST: _________________________________

White County Auditor Jill Guingrich