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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 19, 2006, at 8:00 a.m. in the Commissioners Conference room in the White County Courthouse.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Member O.D. “Bud” Ferguson. Also present was the White County Auditor Mary Jo Pool, White County Attorney George Loy and the Commissioners Assistant Donya Tirpak.

Commissioner John C. Heimlich called the meeting to order.

MINUTES

Commissioner Burton made a motion to approve the minutes from the regular meeting on June 5, 2006, as presented, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL

Commissioner Burton made a motion to approve payroll as presented for June 19, 2006, seconded by Commissioner Ferguson. Vote: Unanimous

LAKEVIEW HOME GRANT

Edwin Buswell, Grant Administrator from K-IRPC, appeared before the Commissioners requesting signatures to closeout the grant for Lakeview Home.

White County was awarded a $39,240 planning grant from the Small Cities and Towns Community Development Block Grant (CDBG) program. These funds were used for a feasibility study for the Lakeview County Home project. Morrison Kattman Menze, Inc., from Fort Wayne was the architect hired to perform the study. Their proposal was submitted to the Commissioners in May 2006.

Commissioner Heimlich said that the Commissioners will discuss what they would like to have done at Lakeview at budget time with the council and move forward from there for the project.

AREA PLAN

Diann Weaver, Director, appeared before the Commissioners presenting the following:

CaCo Properties, LLC, applicant, from Monticello are requesting to rezone 0.746 of an acre from an L-1 (Lake Residence) to a P.U.D. (Planned Unit Development). The property is located north of Indiana Beach Road off of West Shafer Drive on Pony Lane. They would like to build condominiums, a maximum of 10 units to be located in 2 structures, on the lake which will be known as High Pointe.

The Area Plan Commission held a public hearing on June 12, 2006, regarding this petition. There was no one present at the public hearing opposing this request. The Area Plan Commission voted to recommend this rezoning request to the Commissioners by a vote of 7 Yes and 0 No.

Commissioner Heimlich asked if there was anyone present to speak about this request today.

Bob Gross, R.W. Gross Associates, appeared before the Commissioners presenting architectural drawings of what the condominiums will look like.

Joseph Bumbleburg, Attorney representing the applicant, also appeared saying that they are well within the ordinance coverage as far as the lot coverage and the size of the buildings. At this stage, he doesn’t see any need to have any variances because everything seems to fit pretty well. The APC board does have concerns with the development of the roads but Mr. Bumbleburg said that this will be the next step if this is approved today.

Commissioner Heimlich asked Diann to explain what the definition is of a Planned Unit Development since this is something that does not come up to often.

Diann explained that a Planned Unit Development rezoning will allow for the property to be sold at individual units. To have this type of development they do not meet subdivision standards. Diann said that they are starting to see more of these in our county.

  • Commissioner Burton made a motion to approve the Planned Unit Development #06-06 (Ordinance No. 496-06) for CaCo Properties, LLC, for property in Lots 1, 2, 3, and 21 in Lake Side Heights Addition, in Union Township, White County, Indiana, seconded by Commissioner Ferguson. Vote: Unanimous

REPORTS

At this time, Council President James Mann called the Council to order in joint session with the Commissioners. Council members present were:

James Mann Dennis Cain Dennis Carter

Richard “Buzz” Horton Kevin “Casey” Crabb Faye Lowring

Ronald Schmierer

BUILDING INSPECTOR

White County Building Inspector Dave Anderson reported that there were sixty-nine permits issued last month and six of them were for new homes.

E-911

Terri Conwell, Director, appeared presenting her monthly report.

Terri said that she doesn’t have any full-time positions open right now but she does have people in training and she doesn’t think they will work out. For next month, she has 30 shifts that need to be filled.

Councilman James Mann asked Terri if it would help if the council raised the salary for a dispatcher (full-time or part-time). Terri said that she doesn’t think that the salary is that bad it’s just not that great for someone who is on call 24/7 and is required to work holidays and weekends. When she has an employee who can find a job in Lafayette for the same amount of money, or even less, they are going to take it because it won’t have all the stress and they will have holidays/weekends off. Terri said that dispatchers in Lafayette are making more money then she is being a Director.

Councilman Denny Cain asked how we compare to a county our size. Terri said that Cass County dispatchers make less than we do but they do not do as many calls as we do. Terri said that she had a girl who worked at Purdue dispatching full-time and worked for our county part-time. This person had quit because of the stress. She complained that our county takes in more calls than Purdue. Terri said that it is a problem nationwide and dispatchers are not staying long term anymore.

ECONOMIC DEVELOPMENT ORGANIZATION

Connie Neininger, Director, presented the Economic Development report for the month of May 2006.

Connie has met with the Monon Town Council discussing designating certain areas in their town for economic development target areas. This will allow tax abatements for businesses and low income housing.

The Wolcott area has lost one prospect for the area because the infrastructure was not in place but she does have two other prospects looking into it now.

Connie reported that a career fair will be held around the third week in September at the Best Western/Brandywine. The fair will be from 2:00 to 7:00 p.m. and all of White County employers are eligible to set up a booth for $100.

Bio-Town: Exciting things are going on in Bio-Town. Connie said that they have made the national news with CBS and ABC. Bio-Town even had an article in the New York Times.

Connie discussed a strong possibility of a $5 million dollar grant to come in for Bio-Town. Time is of an essence and unfortunately the 501 (c) (3) organization is not formed yet. Connie said that the White County Economic Development board has agreed to accept the funds on behalf of Bio-Town. The board will receive the funds and deposit it into a separate checking account.

Connie asked the Commissioners and Council for the authority to spend the $1,500 as needed and not having to come before them and asking for permission. The funds will be spent mainly on legal fees to hire an attorney from Purdue which will form the organization.

Commissioner Heimlich reminded the Council that the $1,500 will not need to be appropriated with additional funds because the money will be taken out of the Commissioners budget under Strategic Planning.

Hospital: Connie also broke the exciting news that Ivy Tech State College in Lafayette has agreed to pursue putting a satellite campus here in Monticello. Ivy Tech is very interested in the old Medical Arts Building which they feel would be a perfect size for them. They are going over some details and legal issues but they are planning to spend around $400,000 to $600,000 to renovate the building according to their needs. Connie said that according to Ivy Tech, there are 243 White County residents traveling to Lafayette for classes and 40 others traveling from Pulaski County.

Connie said that the Commissioners and Council will have to decide what cost they will be looking at for the Medical Arts Building. This could be such a great asset to the community, Connie suggested to the Commissioners and Council to think about donating the building since they aren’t receiving tax dollars on the building at this time. By doing this it would be a great help to the project.

Liberty Landfill: Connie also reported that Liberty Landfill has filed their paperwork for the Bio-diesel project with the State and the tax abatements that they requested have been approved. They are now moving to the next level of their project.

Wolcott Corridor: Connie said that they are looking at the actual ground itself before putting the infrastructure in place and also considering having some type of options or something in writing from the property owners. Committee members are being looked into for the TIF District and forming the Redevelopment Commission.

ENVIRONMENTAL OFFICER

Environmental Officer John Raines appeared before the Commissioners and Council presenting his Complaints and Violations report for May, 2006.

LAKEVIEW HOME

Lakeview Home Director Kae Fuller presented the Lakeview Home Report for June 19, 2006. Kae reported that she is hosting a State meeting on July 13th. Kae encouraged everyone to attend.

WHITE COUNTY TREASURER

White County Treasurer Cathy Gross presented a cost/benefit comparison of the lockbox service implemented for the first time in the 2006 spring collection.

Cathy reported that in previous years the Treasurer’s office has hired Miami Systems to prepare/print and mail out all tax statements for the cost of $25,000 a year. For the first time, the Treasurer’s office has contracted with G.U.T.S. to prepare/print mail out, receive payments and make the deposits from the tax statements. This cost to the county was done for $33,600. The difference (8,660) in cost was for the adding of the lockbox (receiving payments and making deposits). Cathy presented the following comparison totals for 2005 vs. 2006.

  1. 2006

Miami Systems GUTS Difference

Collection Amt $13,389,357.10 Collection Amt $15,948,360.70 $2,559,003.60

(from mailing to 5/19) (from mailing to 5/19)

Interest Earned $20,175.54 Interest Earned $36,528.14 $16,352.60

Draws Disbursed $2,250,875 Draws Disbursed $9,134,456. $6,883,584

Interest on Draw Amt $3,391.52 Interest on Drawn Amt $20,921.56 $17,530.04

Cathy showed that the money spent in hiring an outside company more than tripled the savings to the county.

Cathy also noted that the cost in part-time employees was cut in half.

WHITE COUNTY MEMORIAL HOSPITAL

White County Memorial Hospital CEO Paul Cardwell presented the Financial Analysis report for May 31, 2006.

Mr. Cardwell said that the Hospital board wanted to sit down with the Commissioners and Council and discuss some really good ideas that could occur with the Medical Arts Building. Paul said that they have been working with Ivy Tech for a long time and they feel blessed to have them coming to this area and students will no longer have to drive to Lafayette to attend classes. Since the mentioning of Ivy Tech, Paul said that he has hosted Indiana Wesleyan on two different occasions. This would be a great neighbor for IVY Tech to have.

Since the MRI and CAT scans are now 4 to 5 years old, Paul and Stephanie Long are looking to upgrade with newer models for the new hospital.

The ground breaking ceremony for the Twin Lakes Regional Medical Arts Building is set for a Wednesday, July 12th at noon. All Commissioners and Council are invited.

Paul said that he has had the privilege of working with Kris Karnes for the past ten years and Kris has now accepted a promotion with Lutheran and Select Health Hospital as the new CEO in Fort Wayne. This is a great opportunity for him and his family and he will begin his new job on July 10, 2006.

HOSPITAL – CONSIDERATION OF RESOLUTION FOR THE TERMS AND CONDITIONS OF THE HOSPITAL LEASE

On April 17, 2006, the Commissioners and County Council were presented with three proposals for the property tax back-up over a five year period for the new hospital project. During this meeting, the County made a motion to pursue proposal two. Proposal two consisted to committing the county to backing $3.75 million of the loan over a five year period, which is $750,000 per year if the hospital fails to cover debt service. The county continues to pay $180,000 per year for a five year period. The hospital will agree to reserve one year of debt service coverage of $1.5 million, which covers county’s risk for two years.

During today’s meeting, White County Attorney George Loy discussed several conference calls that were held with

Councilman Buzz Horton, White County Attorney George Loy, Commissioner Heimlich, White County Financial Advisor Todd Samuelson of H.J. Umbaugh & Associates, and Attorneys with Ice Miller. As a result of these conversations, documents consisting of a Lease between White County Hospital Association and White County and a Resolution approving the terms and conditions of a lease was presented to all Council and Commissioners to review.

Attorney Loy discussed other issues that are not addressed in these documents but will be addressed in other documents. One issue being the Commissioners and the Council wanting ultimate control over the old hospital and the medical arts building. This is not a problem with the hospital board. This is not addressed in the lease but will be addressed in another document. Also not included in the lease is the issue with the $180,000 payment made to the hospital annually. This will also be negotiated and determined with separate documents as well. It is not known yet if this will be a bond or a loan; determination still needs to be done on how it will be financially funded.

Commissioner Heimlich wanted everyone to understand that when the county committed to continue the $180,000 for a five year period, questions are being raised now, by our legal counsel, on where the funds will come from.

The original payment of $180,000 to the hospital was for the payment on the bonds for the renovation done back in 1994 on the old hospital, which will go away. Legal counsel commented that you can’t continue to raise money for something that is no longer there (the old hospital). This is something that still needs to be resolved and our legal counsel continues to review this.

The Council will meet with the Commissioners at their next meeting held on July 3, 2006, to discuss the adoption of the resolution approving the terms and conditions of the lease and other related matters.

AMERICAN CONSULTING – RIGHT-OF-WAY CONTRACT FOR NEXT THREE PHASES

Kevin Jasinski, Project Manager for American Consulting, appeared before the Commissioners requesting signatures to approve the agreement between the Indiana Department of Transportation and White County. This agreement for the 6th Street Project will provide right-of-way engineering services to begin and be paid by Federal

Funds (reimbursement) from the Indiana Department of Transportation. The engineering services will cover Phases 2 (Gordon Road to Ohio Street), 3 (US 24 to CR 225), & Phase 4 (US 421, State Road 39, to 6th Street).

Kevin also presented a contract from American Consulting Services to perform the right-of-way services for the project

  • Commissioner Ferguson made a motion to approve the LPA agreement with American Consulting for performing the right-of-way engineering services for Phase 2, 3, & 4, for the 6th Street Project, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Burton made a motion to approve the State Local Agreement between the Indiana Department of Transportation and White County for Phase 2, 3 & 4, seconded by Commissioner Ferguson. Vote: Unanimous

There being no further business to come before the board, the Commissioners meeting was adjourned.

_____________________________ ______________________________ ______________________________

John C. Heimlich, President Steve Burton, Vice President O.D. “Bud” Ferguson, Member

ATTEST: ____________________________________

Mary Jo Pool, White County Auditor