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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on September 5, 2006, at 8:00 a.m. in the Commissioners conference room in the White County Courthouse.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Member O.D. “Bud” Ferguson. Also present was the White County Attorney George W. Loy, White County Auditor Mary Jo Pool, and the White County Commissioners Administrative Assistant Donya Tirpak

 

MINUTES

  • Commissioner Ferguson made a motion to approve the minutes from the regular meeting on August 21, 2006, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for September 12, 2006, seconded by Commissioner Ferguson. Vote: Unanimous

 

CLAIMS

  • Commissioner Ferguson made a motion to approve and pay the claims as advertised, seconded by Commissioner Burton. Vote: Unanimous

CREDIT CARDS – RAY FRANKO

Ray Franko, Special Deputy Sheriffs Dept., appeared before the commissioners requesting permission to have access to a credit card to purchase computer supplies. Mr. Franko is finding it more difficult to purchase items because the vendors don’t want checks and they don’t want to send a bill they want the items to be pre-paid before they are shipped out.

 

Mr. Franko does not want to hold the credit card in his possession and Sheriff Roberts does not want to be responsible for it. They would like the county to obtain one and let him use it when needed.

 

Auditor Mary Jo Pool said that there are other counties that do have them.

 

Commissioner Burton said that he would like to try one on a trial basis that would require signatures before the purchase is approved.

 

Commissioner Heimlich said that this could be looked into and a decision could be made at the next meeting.

 

White County Attorney George Loy said that the State Board of Accounts does have procedures that must be followed.

 

MAXIMUS CONTRACT – BRUCE LAMBERT

White County Attorney George Loy said that he does not have any problems with the contract. Maximus is a company that we have worked with in the past and the contract is pretty much the same.

 

White County Clerk Bruce Lambert said that the contract fee of $800.00 for each monthly billing statement that Maximus prepares for the county for submission to the State will be paid from the funds that are reimbursed.

 

  • Commissioner Burton made a motion to approve the contract with Maximus for the Clerks department, seconded by Commissioner Ferguson. Vote: Unanimous

FIRE ALARM SYSTEM – MAINTENANCE SUPERVISOR

At the Commissioners meeting on August 7, 2006, Scott Post, Brenneco, presented a proposal to the Commissioners that would replace some fire alarm pulls, replace a smoke detector, replace a battery pack and also update the fire alarm system. The cost of all of the upgrade was $10,850.

 

Commissioner Heimlich said that he doesn’t understand why we would have to hire an outside monitoring company for $35/month to contact our local fire department when they are basically right across the street. If there is a fire in

 

the courthouse an alarm will dial to an outside monitoring service that will then turn around and notify the fire department. Commissioner Heimlich asked the Courthouse Maintenance Supervisor, Ed Ward, if he would discuss with the Fire Department Chief Galen Logan if it is necessary to have an outside monitoring company contact them when there is a fire.

 

Mr. Ward confirmed that the outside monitoring service is according to the State code but he will check with the fire department to see if it is necessary.

 

Commissioner Heimlich asked Mr. Ward if he found out if the new fire alarm system would be compatible with our elevators in the courthouse. Mr. Ward said that it would not be feasible and the cost to replace the elevator system would be astronomical. Right now, if the elevator system detects that there is a fire they automatically go to the first floor.

 

Commissioner Burton told Mr. Ward to go ahead and get the seven manual pull stations replaced and also replace the one duct smoke detector that isn’t currently working. The cost to have these done will be $1,030.

 

MANATRON – PROPERTY RECORD CARDS & SALES DISCLOSURE

Tom Longest, Regional Vice President of Manatron, discussed a contract that the county approved on April 18, 2005. The contract approved to pay $9,720 to Plexis Group to have them put up an internet website that would house the Public Record Cards which would make them available to the public. All of the information was obtained from the county and a website was put up but only for the Assessor’s office use only.

 

Mr. Longest said that his former company, Plexis Group, was bought out by Manatron on November 1, 2005. With this transaction, the website was never completed for the public to use and records were not being updated. As of today, Mr. Longest said that all of the information is now updated and the website is running.

 

Mr. Longest proposed to the Commissioners to switch to the Manatron product, which is already in existence and in the system, making it lot faster and substantially cheaper to switch over. He said that the only expense that the county would see is the cost to buy a computer that would house the reach-in box which would be no more than $2,000.

 

County Assessor Karen Hatter said that she was given a quote from Tim Lacy, Manatron, of $6,000 for the set -up fee and $500/month for hosting fees. Karen asked if these charges were an addition to the $2,000.

 

Mr. Longest said that since White County has already paid $9,720 he feels that it’s not the county’s fault that his company was bought out and that he would waive the fees for the first year.

 

Commissioner Heimlich confirmed that the proposal is saying that the set-up fee of $6,000 and the hosting fee of $500/month will be waived for the first year and the cost after that would be $500 per month.

 

Assessor Hatter asked that the $500/monthly fee be paid out of the Commissioners budget and also asked if the county was going to charge a fee for the public to view this over the internet.

 

Commissioner Heimlich said that the discussion has been made and decided that it would be at no cost to the public unless it was requested by a real-estate company.

 

Assessor Hatter said that she does feel very comfortable with this proposal.

 

Mr. Longest will submit a new written contract and submit it to Karen Hatter.

 

BIDS – WHITE COUNTY HIGHWAY TRUCKS

Commissioner Heimlich announced that legal notice was advertised that the White County Highway Department is taking sealed bids for the purchase of three new dump trucks for 2007. The following bids were received and opened by the White County Attorney George Loy.

 

 

 

  • Wabash Truck Sales, Indianapolis, IN $56,640.00/each

(3 – 2007/2008 Sterling L7501)

 

  • Great Lakes Peterbilt GMC Trucks, Brookston, IN $59,325.00/each

(3 – 2007 Peterbilt Dump Truck Chassidy Model #335)

 

Commissioner Heimlich asked if there was any bids submitted that was not read or opened. No response. Commissioner Heimlich also announced that bids are available to be reviewed.

 

Commissioner Heimlich said that the Highway Superintendent Steve Brooke will take the bids under advisement and award one at the next meeting on September 18, 2006.

APEX BENEFITS GROUP – AMY CARPENTER

Amy Carpenter, Apex, appeared before the Commissioners announcing that the benefit package that the county has with Arnett will cost the county a $12.5% rate increase on January 1, 2007.

 

Amy suggested taking the benefits package to market and negotiating for a better rate. She said that a decision should be reached on an insurance carrier by mid-October. Permission Granted

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

____________________________ _______________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President O.D. “Bud” Ferguson, Member

 

 

 

 

ATTEST: __________________________________

Auditor Mary Jo Pool