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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on July 17, 2006, at 8:00 a.m. in the Commissioners Conference room in the White County Courthouse.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Member O.D. “Bud” Ferguson. Also present was the White County Auditor Mary Jo Pool, White County Attorney George Loy and the Commissioners Assistant Donya Tirpak.

MINUTES

  • Commissioner Ferguson made a motion to approve the minutes from the regular meeting on September 5, 2006, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve payroll for September 25, 2006, seconded by Commissioner Ferguson. Vote: Unanimous

BRENNECO FIRE ALARMS SECURITY

White County Maintenance Supervisor, Ed Ward, appeared before the Commissioners discussing the upgrades needed for the fire alarm system in the courthouse. He did meet with the Monticello Fire Department asking if it was necessary to hire an outside call service that will contact the fire department. The Fire Department highly recommends that we have the call-in-service.

 

Ed Ward made the recommendation that we have most of the work that was quoted ( replace the duct detectors, pull stations, and smoke detectors) because the remainder of the work would not be compatible with our elevators.

 

Scott Post, representative for Brenneco, said that the first part of the proposal does include an installation of a QS1 Alarm Panel, which does include the dial-in system for the monitoring service.

 

The following was proposed to the Commissioners from Brenneco for the cost of $5,330.00:

 

Provide and Install 1 EST Addressable QS1 Alarm Panel.

Provide and Install 4 Addressable Duct Detectors.

Provide and Install 13 Addressable Pull Stations.

Provide and Install 1 Addressable Smoke Detectors

Provide and Install 8 ADA Horn/Strobe Units

Provide and Install 1 Waterflow/Tamper Module

 

  • Commissioner Burton made a motion to accept the proposal for the first group of upgrades to our fire alarm system in the amount of $5,330.00, seconded by Commissioner Ferguson. Vote: Unanimous

 

HIGHWAY TRUCKS – AWARD BID

At the last Commissioners meeting on September 5, 2006, the White County Commissioners accepted two bids for the purchase of three new trucks for the Highway Department. White County Highway Superintendent Steve Brooke made the recommendation to the Commissioners to accept the bid from Great Lakes Peterbilt GMC Trucks, in Brookston. The bid from Great Lakes Peterbilt is $2,685.00 more per truck but Mr. Brooks said that the vehicles are more economical. He explained that the other bid from Wabash Truck Sales, bid three Ford trucks with a newer engine. The filters to maintain them cost about $1,000 more than the other engines. Mr. Brooke also said that the parts for Sterling are getting harder to find and the cost are more expensive.

 

  • Commissioner Ferguson made a motion to accept the bid from Great Lakes Peterbilt GMC for 3 – 2007 Peterbilt Dump Trucks at the cost of $59,325.00/each, seconded by Commissioner Burton. Vote: Unanimous

 

Highway Superintendent Steve Brooke also reported that he has received a notification of violation letter from IDEM stating that the gasoline chemical spill that he had in 1993 needs to be cleaned up within the next 60 days. Mr. Brooke said that he needs to have groundwater tests done and submit a removal plan to IDEM right away. PERMISSION GRANTED TO FOLLOW UP

Also reported, effective January 1, 2007, the Highway Department is no longer allowed to drain anything into the drain tiles and all of the shop drains are to be closed up. Mr. Brooke will have to find a way on how to collect the materials and send them to a collection site. He is hoping that the landfill will take it. PERMISSION GRANTED TO FOLLOW UP

AREA PLAN

Area Plan Director Diann Weaver presented the following:

 

Rezoning Petition #910

Gale Ann Boyer High, Owner, is requesting to rezone Lots 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, and a section of Lot 40 in Lakeside Heights Addition. The request is to rezone the proposed lots from an R-2 (One and Two Family Residential) to a B-2 (General Business). The property is located north of Indiana Beach at 2875 N. West Shafer Drive.

 

The Area Plan Commission held a public meeting on September 11, 2006, about this request. Diann said that there was one opposer at the meeting and also a letter was submitted from a neighbor. The APC voted to recommend this petition to the Commissioners by a vote of 7 yes and 1 no.

Commissioner Heimlich asked if there was anyone present to speak about this request.

 

Demita Mysky, Applicant, presented a survey of the property showing where the house is located because she will have to apply for a setback variance to rebuild the home. The variance will not be approved if the property is not rezoned to a B-2.

 

  • Commissioner Ferguson made a motion to approve Rezoning Petition #910 (Ordinance No. 498-06) rezoning Lots 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, and a section of Lot 40 from an R-2 to a B-2 for property located at 2875 N. West Shafer Drive, seconded by Commissioner Burton. Vote: Unanimous

 

BROOKSTON FIRE DEPARTMENT – “JAWS OF LIFE”

Commissioner Heimlich said that at the July 17th meeting Willis Johnson, Brookston Fire Department, requested financial support to help the department purchase “Jaws of Life” equipment. The department did not ask for s specific amount from the county, but Commissioner Heimlich made the recommendation to contribute $7,500 from the county as a one time deal. The Brookston department has raised some money and the town has said that they will also contribute.

 

  • Commissioner Burton made a motion to commit $7,500 to the Brookston Fire Department. If there are funds available in the 2006 Commissioners budget the funds will be paid out this year but if there are no funds available this year the money will be taken out of the 2007 Commissioners budget for the purchase of the “Jaws of Life”, seconded by Commissioner Ferguson. Vote: Unanimous

REPORTS

At this time, the Council members met in joint session with the Commissioners to hear the reports in joint session. Council members present were:

 

James Mann Dennis Carter Faye Lowring

Richard “Buzz” Horton Kevin “Casey” Crabb Ronald Schmierer

 

Councilman Dennis Cain was absent.

 

HOSPITAL

White County Memorial Hospital CEO Paul Cardwell appeared before the Commissioners presenting the Financial Analysis report for August 2006.

 

Mr. Cardwell said that the hospital had another $3 million month which will make it the seventh consecutive this year. This brings them up to $25,848 million.

 

The closing for the Medical Arts Building is set for next week and the closing for the new hospital is set for October 10th. Breaking ground has been started since last Monday for the medical arts building by moving the dirt around. The medical arts building will have 53,000 sq feet and it’s already at 100% occupancy.

 

Bad debt continues to rise at the hospital. Last month with revenue of $3,074 million there was $195,000 written off for bad debt.

 

The number of MRI’s performed are at their high and commitments from the vendors for the new MRI and CAT scanner is still scheduled for the new hospital.

 

ENVIRONMENTAL OFFICER

Environmental Officer John Raines appeared presenting his Complaints and Violations report for August, 2006. Mr. Raines reported that he has been busy this month with a lot of semi accidents.

 

BUILDING INSPECTOR

White County Building Inspector Dave Anderson reported that there were 57 permits issued last month and 7 of them were for building new homes.

 

EMERGENCY MANAGEMET

Emergency Management Director Gordy Cochran said that he did advertise in the paper for the Administrative Assistant /Deputy Director position, which will replace Delores “Buzzy” Foster. Several applications were received and the Emergency Management Board has interviewed several candidates. Mr. Cochran said that the board is making the recommendation to the Commissioners to hire Bob Hall. Mr. Hall is currently a county employee with the Community Corrections department and he has been a volunteer with Emergency Management for several years now.

 

  • Commissioner Burton made a motion to appoint Bob Hall as the new Deputy Director/Secretary for the Emergency Management Department, seconded by Commissioner Ferguson. Vote: Unanimous

Gordy said that the state has just sent out notification that the National Incident Management Systems (NIMS) are requiring all emergency management personnel/departments at the county/city/town/agency/department level to be in compliance by next year.

 

LAKEVIEW HOME

Kae said that she is looking for two employees to fill the position of a weekend cook and a night person working the third shift.

 

Kae asked if the Commissioners have made up a committee to review the proposal for the Lakeview Home grant. Commissioner Heimlich asked the Council members if they have designated two or three members to sit on the committee. Councilman James Mann said that the Council will appoint Dennis Cain to serve on that committee.

 

E-911

E-911 Director Terri Conwell discussed her report from last month where she had asked about charging the public when they request a copy of the 911 calls. Terri did check with other counties to find out how much they are charging, and they have said that they don’t collect a fee because they do not have the requests like we do. Terri recommended that the county charge $3.00 for the paper log and $5.00 for the CD.

 

  • Commissioner Burton made a motion to approve the E-911 charge for public records which will be $3.00 for the paper log and $5.00 for a copy of the cd, seconded by Commissioner Ferguson. Vote: Unanimous

 

Attorney George Loy said that he will write up a resolution for this.

 

Terri reported that she is fully staffed but she only has one part-time employee. She will be sitting up a booth at the Community Career Fair hoping to receive a bunch of applications for part-time employees.

 

ECONOMIC DEVELOPMENT

Connie Neininger, Director, presented her August Director’s report.

 

Connie reported that she continues to go out on site visits throughout the county. She announced that the Career Fair is set for this Thursday, September 21st at the Brandywine. So far she has 18 employers, Indiana Business College, Ivy Tech, Saint Joseph’s College, White County Learning Lab, and Literacy Volunteers.

 

Bio-Town

Connie said that she does have a company that is in the preliminary stages of putting in an ethanol plant in Reynolds. She said that there are a lot of rumors going around right now but it is not a done deal and no commitments have been made.

 

Ivy-Tech

Connie said that she and Commissioner Heimlich met with Ivy-Tech representatives in Indianapolis trying to work out some details to put together a formal proposal for this project. Right now they are looking at the ownership issues and maintenance issues for the medical arts building. A focus group meeting will be held next Tuesday focusing on what course structure is needed in our area.

 

Connie also said that Vanguard has added a third shift to their operations. Earlier this year they had 292 employees and they are now over 400.

 

RECYCLING

Dawn Gerard, Director, said that the new recycling program of purses and stuffed animals is going very well. So far this year, the department has collected 77,321 lbs more of recyclables than in 2005. The prices for the recyclables (newspaper, cardboard, plastics, etc.) continue to go down.

 

Her department has received two new recyclable trailers which are 15’ long. Grant money left over from last year was used to make this purchase.

 

6th STREET UPDATE

Kevin Jasinski, Project Engineer from ACE, appeared before the Commissioners to give an update on the 6th Street Construction project.

 

Mr. Jasinski informed everyone that there will be a Public Information meeting set for Wednesday, September 21, 2006, at the Twin Lakes High School at 6:30 p.m. Attending this meeting will be American Consulting and Milestone, contractor for Phase I. Kevin said that they will discuss the project update, the schedule of events, answer construction questions and discuss land acquisitions. Also being discussed at the meeting will be the progression of the next three phases.

 

Kevin presented to the Commissioners a contract for Land Acquisitions from INDOT and also the State Local Agreements.

 

PERF

Commissioner Burton discussed a meeting several months ago where the Council members were asking if it was possible for them to be taken off of PERF since they are part-time elected employees. Commissioner Burton said that after checking with the State, Indiana Code, and discussing with a representative of PERF, Council members could make a motion to drop the PERF for all of the council members and going into effect 2 years from that date.

 

ALLOCATION OF CEDIT FUNDS

Commissioner Heimlich discussed the Commissioners meeting on August 21, 2006 when discussion was first made on allocating a certain percentage of CEDIT funds to the Economic Development Organization. Commissioner Heimlich said that 15% was mentioned and it would amount to be $99,000.

 

Councilman Horton said that the Council members did meet this morning and talked about a 15%, capped at $100,000 and to be reviewed every year at budget time.

 

Commissioner Heimlich said that Connie Neininger has discussed this with the other towns, communities, and they have expressed their willingness to do the same or maybe even more than the 15%.

 

  • Councilman Richard Horton made a motion to dedicate 15% of the CEDIT funds, with the cap of $100,000, to the Economic Development Organization for 2007 and to be revisited again at budget time next year, seconded by Councilman Dennis Carter. Vote: Unanimous

  • Commissioner Burton made a motion to dedicate 15% of the CEDIT funds, with the cap of $100,000, to the Economic Development Organization for 2007 and to be revisited again at budget time next year, seconded by Commissioner Ferguson. Vote: Unanimous

White County Attorney George Loy said that he will write up a resolution for this.

 

Councilman Horton told Connie that the Council would like to see her budget at budget time next year and they would like to have input as well.

 

PAYROLL REQUEST

White County Auditor Mary Jo Pool said that she and the Treasurer, Cathy Gross, have met with Wells Fargo about direct deposit for the employees and they have said that they will not charge a fee. She said that if they could have everyone do direct deposit it would save the county money and make the job for the payroll clerk a lot easier. Mary Jo expressed that she didn’t think that we could make everyone join and it would be just voluntary for now.

 

White County Attorney George Loy and Commissioner Heimlich said that they thought that you could make it mandatory for all employees.

 

The Payroll Clerk/First Deputy Jill Guingrich was available to explain how the procedure would be done and deposited into everyone’s checking account. She said that it would go into effect January 1, 2007.

 

A copy of a contract from Wells Fargo for the service was given to the County Attorney to review.

 

Commissioner Heimlich said that after the contract is reviewed, the decision can be made at the next Commissioners meeting.

 

Auditor Mary Jo Pool also requested the Commissioners to put a committee together to work on changing the pay schedule for employees. Currently, employees are paid for the time that they are currently working. Mary Jo would like to have it changed to where employees are paid for two weeks of back pay.

 

Commissioner Heimlich said that he would sit on the committee with Auditor Mary Jo Pool, Payroll Clerk Jill Guingrich, Councilman Jim Mann, and Councilman Casey Crabb. It was suggested that a couple of county employees sit on the committee as well.

 

BIO-TOWN AUTHORITY RESOLUTION

Rick Hall, Barnes and Thornburg, said that as the BioTown project continues it is important that there be some formalization on the decision making process. He said that currently they are operating informally. He explained that the way that Indiana law allows us to address this is to enter a local agreement that provide a local creation for the separate authority. Being proposed today is a new entity called the BioTown USA Development Authority, which is a body, consisted of representation of all the government entities that are involved in the project.

 

He explained that the board shall be comprised of six voting directors, or their designees, and two nonvoting advisory directors who shall serve a term of four years. The board would be selected as the following:

 

  • The President of the Town Council of the Town of Reynolds, Indiana, or his/her designee;

  • The President of the Board of Commissioners of White County, Indiana, or his/her designee; the President of the White County Council, or his/her designee

  • The Director of the Indiana Department of Agriculture, or his/her designee.

  • The Director of the Indiana Office of Energy and Defense Development or his/her designee.

  • The Township Trustee of Honey Creek Township, White County, Indiana, or his/her designee;

  • One nonvoting advisory member to be the White County Purdue Extension director or his/her designee; and

  • One nonvoting advisory member to be appointed by the White County Economic Development Organization, Inc.

The purpose of the authority is to build consensus on the best way to develop the BioTown project. This will also enable the members the authority to receive federal and state grant funding.

 

  • Commissioner Burton made a motion to approve Resolution #06-09-18-01 of the County Commissioners of White County, Indiana, approving the Bio-Town USA Interlocal Agreement, seconded by Commissioner Burton. Vote: Unanimous

RESOLUTION NO. # 06-09-18-01

RESOLUTION OF THE BOARD OF COMMISSIONERS OF WHITE COUNTY, INDIANA APPROVING THE BIOTOWN USA INTERLOCAL AGREEMENT

 

WHEREAS, the White County, Indiana (the “County”), has a vested interest in the development of BioTown, USA (“BioTown”), the first community in the country that aims to meet all of its energy needs through bio-renewable resources and environmentally friendly technologies; and

 

WHEREAS, the County is permitted pursuant to the laws of the State of Indiana and/or local laws or ordinances of the County to adopt and implement a strategic plan for the development of BioTown and may enter into all necessary contracts and agreements to purchase services, supplies, or materials to execute that strategic plan; and

 

WHEREAS, the County’s interest in the success of Bio-Town is mutual with the Town of Reynolds, Indiana; Honey Creek Township, White County, Indiana; the Indiana State Department of Agriculture and the Indiana Office of Energy and Defense Development (collectively with the County, the “Members”) and the BioTown project is best served by coordination among the Members to jointly develop and implement a strategic plan; and

 

WHEREAS, Indiana Code 36-1-7-2 and Ind. Code 36-1-7-3, provide that the Members may enter into a written agreement to establish a separate legal entity to jointly exercise any of the powers conferred upon them individually by state or local law; and

 

WHEREAS, the Board of Commissioners of the County (the “Board”) desires to approve the execution of the BioTown USA Interlocal Agreement in substantially the form presented to the Board at this meeting for the purposes set forth therein.

 

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF WHITE COUNTY, INDIANA, AS FOLLOWS:

 

Section 1. The Board hereby approves the BioTown USA Interlocal Agreement in substantially the form presented to the Board at this meeting.

 

Section 2. Any member of the Board or the County Council of the County, and the Auditor is hereby authorized, empowered and directed, on behalf of the County, to take any other action as such individual deems necessary or desirable to effectuate the foregoing resolutions and the terms of the BioTown USA Interlocal Agreement and any actions heretofore made or taken be, and hereby are, ratified and approved.

 

Section 3. This Resolution shall be in full force and effect immediately upon adoption.

 

DULY ADOPTED on this 18th day of September, 2006, by the Board of Commissioners of White County, Indiana.

  • Councilman James Mann made a motion to approve Resolution # of the County Council of White County, Indiana, approving the BioTown USA Interlocal Agreement, seconded by Councilman Dennis Carter. Vote: Unanimous

RESOLUTION NO.#

RESOLUTION OF THE COUNTY COUNCIL OF WHITE COUNTY, INDIANA APPROVING THE BIOTOWN USA INTERLOCAL AGREEMENT

WHEREAS, White County, Indiana (the “County”), has a vested interest in the development of Bio-Town, USA (“BioTown”), the first community in the country that aims to meet all of its energy needs through bio-renewable resources and environmentally friendly technologies; and

 

WHEREAS, the County is permitted pursuant to the laws of the State of Indiana and/or local laws or ordinances of the County to adopt and implement a strategic plan for the development of Bio-Town and may enter into all necessary contracts and agreements to purchase services, supplies, or materials to execute that strategic plan; and

 

WHEREAS, the County’s interest in the success of BioTown is mutual with the Town of Reynolds, Indiana; Honey Creek Township, White County, Indiana; the Indiana State Department of Agriculture and the Indiana Office of Energy and Defense Development (collectively with the County, the “Members”) and the Bio-Town project is best served by coordination among the Members to jointly develop and implement a strategic plan; and

 

WHEREAS, Indiana Code 36-1-7-2 and Ind. Code 36-1-7-3, provide that the Members may enter into a written agreement to establish a separate legal entity to jointly exercise any of the powers conferred upon them individually by state or local law; and

 

WHEREAS, the Council desires to approve the execution of the BioTown USA Interlocal Agreement in substantially the form presented to the Council at this meeting for the purposes set forth therein.

 

NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY COUNCIL OF WHITE COUNTY, INDIANA, AS FOLLOWS:

 

Section 1. The Council hereby approves the BioTown USA Interlocal Agreement in substantially the form presented to the Council at this meeting. The Board of Commissioners of the County (the “Board”) is authorized and directed to execute the BioTown USA Interlocal Agreement, in the name and on behalf of the County, and the Auditor of the County, is hereby authorized and directed to attest such execution of the BioTown USA Interlocal Agreement, with such changes as deemed appropriate by the Board and Auditor as evidenced by their execution and attestation thereof.

 

Section 2. Any member of the Council, any member of the Board, and the County Auditor are hereby authorized, empowered and directed, on behalf of the County, to take any other action as such individual deems necessary or desirable to effectuate the foregoing resolutions and the terms of the BioTown USA Interlocal Agreement and any actions heretofore made or taken be, and hereby are, ratified and approved.

 

Section 3. This Resolution shall be in full force and effect immediately upon adoption.

 

DULY ADOPTED on this 18th day of September, 2006, by the County Council of White County, Indiana.

 

AMBULANCE CONTRACT FOR 2007

Commissioner Heimlich discussed the Monticello Ambulance Contract that was presented to everyone on July 17th Commissioners meeting. This was a three year contract with the following request of funds:

 

  1. $579,000

  2. $606,900

  3. $636,600

 

Commissioner Heimlich said that the Commissioners are in agreement to formally approve the request at this time, but asked if there were any further questions from the County Council. No response.

 

  • Commissioner Ferguson made a motion to approve the three year contract with the City of Monticello for the ambulance service for White County, seconded by Commissioner Burton. Vote: Unanimous

COUNTY VEHICLES

Councilman Ronald Schmierer said that just recently this year several counties are getting hit with a fine because county employees are not filing out W2’s on county vehicles that are being taken home and used for personal use.

 

White County Auditor Mary Jo Pool said that there are counties and employees that are getting hit with the fine and said that we do need to take care of this matter. The city has already done something on their part.

 

Commissioner Heimlich said that he has met with the County Attorney and a resolution and a policy will have to be written up to start this process.

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

 

_____________________________ _____________________________ _______________________________

John C. Heimlich, President Steve Burton, Vice President O.D. “Bud” Ferguson, Member

 

 

 

 

 

 

Attest: ____________________________________

Mary Jo Pool, White County Auditor