Get Adobe Flash player

 

 

BE IT REMEMBERED, that the White County Commissioners’ held a regular meeting on October 2, 2006, at 8:00 a.m. in the Commissioners’ Conference room in the White County Courthouse.

Commissioners’ present was: President John C. Heimlich, Vice President Steve Burton, and Member O.D. “Bud” Ferguson. Also present was the White County Attorney George Loy, White County Auditor Mary Jo Pool, and the Commissioners’ Assistant Donya Tirpak.

MINUTES

  • Commissioner Ferguson made a motion to approve the minutes for the September 18, 2006, meeting as presented, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for October 9, 2006, seconded by Commissioner Ferguson. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve the claims for October 2, 2006, as advertised with the exception of one correction , seconded by Commissioner Ferguson. Vote: Unanimous

VOTING DISTRICT: MONON 3

White County Clerk Bruce Lambert appeared before the Commissioners saying that the Monon 3 voting precinct will be at a different location this year. Due to the fire at the Monon Telephone building the voting precinct will be held at the North White Jr.-Sr. High School auditorium, rather than the Monon Lions Club building. Currently, the Monon Lions Club building is being temporary occupied by the Monon Telephone business.

Clerk Lambert said that the school is already handicap accessible and we know there is adequate parking. He said that additional public notices will be posted around the Monon community.

MANATRON CONTRACT

A contract for the Property Record Cards and Sales Disclosure software from Manatron was presented to the Commissioners from the White County Assessor Karen Hatter.

The contract from Manatron called for an ongoing annual cost of $6,000/$500 month for hosting fees. The first year of hosting fees will be waived per Tom Longest, Regional Vice President of Mantron. The contract also listed a one time fee of $2,000 which will cover the cost of hardware.

  • Commissioner Burton made a motion to enter into an agreement with Manatron to provide software and hardware services to the Assessor’s Department for the Property Record Cards and Sales Disclosure, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL DIRECT DEPOSIT CONTRACT

Jill Guingrich, Payroll Clerk/First Deputy in Auditor’s Dept., appeared before the Commissioners saying that the County Attorney George Loy has approved the contract from Wells Fargo.

Jill said that she has put together a memo that says effective January 1, 2007, all payroll checks will be direct deposited for every employee.

  • Commissioner Burton made a motion to authorize the White County Treasurer to enter an agreement with Wells Fargo for Direct Deposit of payroll for all of the county employees, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL

White County Auditor Mary Jo Pool asked the Commissioners to form a committee to meet and discuss the payroll system. She said that at the last meeting appointments were made but we still need to add two or three county employees to sit on the committee as well.

Commissioner Heimlich asked if they had any recommendations. Auditor Mary Jo made the recommendation to appoint Eugenia Duhnovsky, Clerk’s Office; Dawn Girard, Recycling; and Grace Oilar from the Sheriff’s Dept.

  • Commissioner Burton made a motion to appoint Eugenia Duhnovsky, Dawn Girard, and Grace Oilar to the payroll committee, seconded by Commissioner Ferguson. Vote: Unanimous

GOVERNMENT FIXED ASSET SERVICES CONTRACT

Donya Tirpak, Commissioner’s Assistant, presented a contract to the Commissioners from Government Fixed Asset Services. The contract allows GFAS to come and update the county’s GASBY -34 General Infrastructure Retroactive Reporting Information for 2007. The contract fee is $2,400, plus expenses.

  • Commissioner Burton made a motion to approve the contract from Government Fixed Asset Services for updating the GASB – 34 for 2007, seconded by Commissioner Ferguson. Vote: Unanimous

PITNEY BOWES

Donya Tirpak, Commissioner’s Assistant, requested permission to purchase a DI200 Office Right Inserting System for the courthouse. This machine will fold letters and insert them into envelopes. This will be very productive for the courts when they are sending out the jury notices. This equipment will be available for all of the departments to use whenever they have a large mailing.

The cost of the machine is $3,104.

  • Commissioner Ferguson made a motion to approve the purchase of the DI200 Office Right Inserting System from Pitney Bowes for $3,104, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting was adjourned.

__________________________ ____________________________ ___________________________

John C. Heimlich, President Steve Burton, Vice President O.D. “Bud” Ferguson, Member

ATTEST: _____________________________

Auditor Mary Jo Pool