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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on January 17, 2005, at the White County Courthouse, 2nd floor, Commissioners chambers beginning at 8:00 a.m.

Commissioners present were: John C. Heimlich, Steven Burton, and O.D. “Bud” Ferguson. Also present was White County Auditor Mary Jo Pool, White County Attorney George Loy and the Commissioners Secretary Donya Tirpak.

Commissioner President John C. Heimlich called the meeting to order.

MINUTES

Commissioner Ferguson made a motion to approve the minutes from the regular meeting on January 4, 2005, as presented, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

Commissioner Ferguson made a motion to approve the payroll for January 17, 2005, as presented, seconded by Commissioner Burton. Vote: Unanimous

ASSESSOR KAREN HATTER – CONTRACT

White County Assessor Karen Hatter appeared before the Commissioners presenting a contract from Indiana Assessment Service for providing real property assessment maintenance service to White County. The contract detailed that IAS will provide the Assessors with field data collection on changes resulting from new construction, alterations and demolitions for residential and agricultural properties of certain designated properties and effect the value effective for the tax. Karen said that she has worked with this company for the past three years and they have done a good job. The contract will be effective March 1, 2005 to May 31, 2005.

The cost of the agreement is $20.00 per parcel with an estimate of 450 parcels for a fee of $9,000.00. The money will be paid out of the Assessor’s budget.

Attorney George Loy said that he has some minor changes in the contract that he would like to have changed. Attorney George will contact IAS and request these changes.

Assessor Hatter said that the contract is not scheduled to begin until March 1, which will give our Attorney enough time to get the contract changed and approved at the next Commissioners meeting.

SRI INCORPORATED

White County Auditor Mary Jo Pool presented a contract from SRI Incorporated for services relating to White County’s tax sale. The “per parcel” fee has been increased from $50.00 to $60.00. Mary Jo said that this is at no cost to the County because the delinquent non-tax payer or the lien buyer pays the fees. White County has used SRI for several years and they (Auditor & Treasurer) have been very happy with their service.

  • Commissioner Burton made a motion to approve the SRI Incorporated contract for 2005 for services relating to tax sales, seconded by Commissioner Ferguson. Vote: Unanimous

WHITE COUNTY RECYCLE

White County Recycling Director Dawn Gerard appeared before the Commissioners presenting the White County Recycling 2004 Year End Report.

Over the years the operation cost for the department has gone down:

  • 2002 operating cost was $139,147.99

  • 2003 operating cost was $150,329.91

  • 2004 operating cost was $114,834.23

Achievements for the department for 2004 were:

  • Received a $5,250 grant from IDEM for a cardboard bailer

  • Received a $10,000 grant through Cities and Towns grant for a box truck

  • Processed 275,828 more pounds of recyclable material

  • Increased profits by $23,546.15 in a year

ANNEX BUILDING HEATING

Larry Lear said that the new heating unit is in and operating. There was one attachment that was ordered separately with the unit that utilizes outside air and was not put on. Larry felt that the attachment was not compatible so he returned the part back to the manufacture. He will issue us a credit on the invoice.

COMPUTER ROOM AIR-CONDITIONER

Larry Lear, Quality Heating and Cooling, appeared before the Commissioners discussing the air conditioner that is in the computer room. The small chill water unit was installed in 1983 to keep a printer and a couple computers cool. Now, the A/C unit is running fulltime, leaking water and breaking down trying to keep the room cool. Larry explained that the county paid $1,374 last month for the water bill and that 75% of that is from the A/C running fulltime. Larry proposed putting in a new unit outside by the big chiller and running the lines down where the water lines ran. The new unit will not require water hook-up.

AMERICAN CONSULTING ENGINEERS CONTRACT – WOLCOTT CORRIDOR PROJECT

Commissioner Heimlich said that at the last Commissioners meeting discussions were made about a contract for the Wolcott Corridor contract with American Consulting Engineers.

The first contract that American Consulting Engineers submitted and requested signatures raised several questions that needed answered before approved. Commissioner Heimlich explained that the first contract that was submitted he considered it to be a “notice to proceed” until a contract could be executed. Commissioner Heimlich said that for $200,465.00 the County would get everything that was listed on “Attachment A” but additional costs would be needed for things that Commissioner Heimlich felt should be included in the cost.

Commissioner Heimlich had several discussions with Web Bernhardt and Jim Covak from ACE about the additional cost and discussed the answers to the other Commissioners and County Attorney. Commissioner Heimlich did say that agreements have been discussed and cleared up verbally for these issues and they will be covered under the revised contract along with the cost of $200,465.00.

Commissioner Heimlich asked Attorney George Loy if the Commissioners could make a motion today approving the “notice to proceed” and have the contract revised when he meets with ACE. Attorney Loy said that he understands that time is very important and the Commissioners can make the motion and sign the contract at a later date.

  • Commissioner Burton made a motion that the Commissioners agree to sign the “notice to proceed” with American Consulting Engineers on the Wolcott Corridor project if and when we receive the written confirmation of the changes that were agreed verbally over the telephone, seconded by Commissioner Ferguson. Vote: Unanimous

HIGHWAY DEPARTMENT

Highway Superintendent Steve Brooke reported that he has put out several signs for high water and hopes that he gets them all back because over half of them are usually stolen. The cost of the signs is $15.00 each.

At this time, Council President James Mann called the Council to joint session with the Commissioners. Council members present were:

James Mann Richard Horton Kevin L. “Casey” Crabb

Dennis Cain Ronald Schmierer Fay Lowring

Dennis Carter

WHITE COUNTY BUILDING INSPECTOR

County Building Inspector Dave Anderson reported that there were 66 permits issued for stick built homes compared to 65 the year before. Twenty-nine permits were issued for conventional homes compared to sixteen the year before.

E-911

E-911 Director Terri Conwell appeared presenting a Year End Report for 2004 and also proposed a new work schedule for the dispatch employees. Terri would like to change the present shift from a five and two to a four and two schedule. This would give everyone a weekend off occasionally. Terri stressed how important it is to get something changed in the department to keep employees. In the last year she has hired and trained nine dispatchers. To date, two of those people are working full-time and one is part-time.

Terri presented a break down of the schedule for one year and showed that when the employees work the 4&2 shifts, they will be working 14 days less. Terri pointed out that when the employees are working now they do not get the benefits of having a lunch break, having holidays off and having weekends off. Employees have told Terri that if they do not get weekends off they are not going to stay and will quit. Employees are working every Friday, Saturday and Sunday. With this 4&2 schedule employees will not have overtime.

Councilman Schmierer said that the salary ordinance would have to be changed and he felt that this couldn’t be done right now. Terri said that she does not want to change the employee’s salary. They will still get the same amount of pay. Terri feels that the only thing that needed to be changed is the employee handbook.

Councilwoman Faye Lowring feels that in all fairness they (Council and Commissioners) should support her request to enable her to keep employees working

Councilman Horton said that he is still a little confused and asked Terri to break it down in more detail to see exactly how many hours a person will be working in a weeks time. He feels that this could bring problems because the employee is working less days but the pay will not change.

Terri will put together more information and present it at the next joint meeting.

RECYCLE

White County Recycling Director Dawn Gerard presented her year-end report to the Council.

ENVIRONMENTAL OFFICER

White County Environmental Officer John Raines presented the Complaints and Violations report for December 2004. John discussed the emergency procedures that were taken when there was an overturned semi-tanker on US 24 containing herbicide.

INDUSTRIAL FOUNDATION

Industrial Foundation Director Valerie Hunter appeared presenting her report. The Community Come Back Grant was awarded in November 2004. White County received $25,000 with a $15,000 local match from the Indiana Department of Commerce. The funds will be used to make up a marketing brochures and a county web site. The total project will be $40,000.

 

Valerie also reported that McGill’s Manufacturing has applied for a Sub-Training grant but as of yet she has not heard of any approval from the State.

 

LAKEVIEW HOME

Lakeview Home Director Kae Fuller asked the Commissioners if they have received any telephone calls as far as putting a committee together for the grant.

 

Kae reported that she has Hospice coming out now and everything is working very smoothly.

 

Kae reported that she currently has nine residents “in house”.

AREA PLAN DEPARTMENT – SECURITY ISSUES

Area Plan Director Diann Weaver appeared before the Commissioners and Council discussing deputies attending the APC and BZA meetings. Diann said that the Council approved money in her budget for 2005 to pay a police officer/deputy to attend the meetings. Her board felt that this was necessary because the meetings are held at late hours of the night and there are many times when people in the audience get angry and a bit “rowdy”.

 

The full-time deputies that are coming over from the Sheriff’s Department must be paid over time (time and one-half) out of her department. She is worried that they will run out of the funds by the end of the year. She asked if this was appropriate to pay the overtime and asked for their approval.

 

Council and Commissioners suggested that she only use part-time deputies for security, which would eliminate the overtime pay problem.

 

PAYROLL

Commissioner Heimlich discussed the courthouse employees complaining because they had to go three weeks before receiving a paycheck in January.

 

Payroll clerk Julie McKenzie was present to explain the circumstances bringing this about. She said salaried employee payrolls are submitted before they are actually worked. They are on a bi-weekly pay being twenty-six pays a year. Using a calendar year, January thru December, Julie will balance out everyone to zero at the end of the year so that their W-2 reflects what was budgeted for that calendar year. During the calendar year, it’s not always going to work out where the employees are getting paid every other week. Julie said that in 2004 there were 7 days pay and the last pay of the year there were 15 days of pay. It will vary every year because you are doing it within the calendar year. It’s not just rolling over into the next calendar year.

 

Julie said that in the year 2000 she suggested to the board to get the salaried employees to the point where they work the hours first and then submit payroll. In order to get this done the employees would have to go a whole month without pay or deduct one day per pay for the first consecutive 10 pays of the calendar year. Julie would like to see the county go back to bi-monthly paying 24 times a year. The paycheck would not be the same each year, but the work to do the payroll would be a lot easier.

 

Commissioner Ferguson said to leave the payroll just like it is.

 

Commissioner Heimlich said that changing the payroll to a bi-monthly pay is something that could be addressed at a later date.

 

WHITE COUNTY COMMUNITY CORRECTIONS

White County Community Corrections Director Linda Roy presented a year- end report for 2004.

Linda reported the following:

 

Community Service Report 213 Clients

Total hours of Community Service worked: 5,186

 

If the taxpayers had to pay someone to work the jobs that the Community Service worker’s worked, it would have cost the county $26,708.

 

Home Detention Report 107 Adults

  1. Adults – unmonitored

  2. Juveniles

 

Work Release Report 73 Clients

 

Community Transition Program 8 Clients

 

Day Reporting Report 10 Clients

Total Savings to Taxpayers for 2004 $900,840.00

 

 

WABASH VALLEY HOSPITAL PAYMENT FOR 2004

White County Auditor Mary Jo Pool said Wabash Valley is saying that due to the reassessment White County still owes $81,415.37 for 2004. If we do not pay, Wabash Valley says that they will take out the money by taxes. For 2005 we owe $151,924.00 and we have appropriated $215,000.00 in the Commissioner’s budget. The balance could be transferred in the budget to cover the full cost. Auditor Pool said that she feels that we don’t have a choice and that it needs to be paid.

 

Commissioner Heimlich explained that he does not understand how they (Wabash Valley) got away with the windfall from the reassessment when nobody else did.

 

Councilman Jim Mann said that the Council just appointed Denny Carter as a member on the Wabash Valley Board and said that he could ask some questions and address this at his next meeting.

 

Mary Jo Pool was asking authorization to write the check. Commissioner Heimlich tabled this to the next joint meeting giving Councilman Carter a chance to find out some answers.

 

 

There being no further business to come before the board, the meeting was adjourned.

 

 

 

_____________________________ _____________________________ ______________________________

John C. Heimlich, President Steven Burton, Vice President O.D. “Bud” Ferguson, Member

 

 

 

 

ATTEST: _______________________________

Mary Jo Pool, White County Auditor