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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on July 18, 2005, at the White County Courthouse, 2nd floor, Commissioners’ chambers beginning at 8:00 a.m.

Commissioners present were John C. Heimlich, President; Steven Burton, Vice President; and O.D. “Bud” Ferguson, Member. Also present was White County Attorney George Loy, White County Auditor Mary Jo Pool and Commissioners’ Administrative Assistant Donya Tirpak.

MINUTES

Commissioner Ferguson made a motion to approve the minutes for the July 5, 2005, regular meeting, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

Commissioner Burton made a motion to approve the payroll for July 18, 2005, seconded by Commissioner Ferguson. Vote: Unanimous

HEALTH BOARD

White County Health Board member Dr. Louis Abbott has submitted a letter of resignation to the Commissioners effective June 16, 2005.

  • Commissioner Ferguson made a motion to accept Dr. Louis Abbot’s letter of resignation effective June 16, 2005, seconded by Commissioner Burton. Vote: Unanimous

COMCAST CABLE

Commissioner Heimlich discussed several complaints that have been received in the Commissioners’ office about our local cable company. Commissioner Heimlich asked the White County Attorney George Loy what the status was on the agreement between the county and Comcast Cable. Attorney George Loy would like to review the file.

ACCEPT QUOTES – AUTOMATED CASE MANAGEMENT SYSTEM

Bob Mounts, Consultant for the Supreme Court, appeared before the Commissioners reviewing a discussion that he had with the Commissioners back on April 7, 2003. Mr. Mounts said that several meetings were held in 2003 discussing new software that will tie the Probation, Clerks, and Prosecutors office together. Mr. Mounts discussed the need of White County Court’s having a Statewide Case Management System. He said that this is very desperately needed since our county does not have any current Automated System put in place. Mr. Mounts stated how frustrated he is with the lack of progress from the Supreme Court and State government. He said that the discussions that were made in 2003 with the state representatives are no longer around and the new people want to start from scratch, this project could be another two or three years from now.

Mr. Mounts has put together a standard modified RFQ specification request according to the sample provided from the National Center for State Courts. He has sent the request to the major players to get an idea of how much money they are talking about.

Mr. Mounts explained how upset the judges are because they are always getting “beat over the head” by the State Board of Accounts, people from the Supreme Court and the Judicial System. White County is one of the sixteen counties that do not have a system in place.

Mr. Mounts asked if there were any vendors present. No response. At this time, he opened the quotes submitted from the following:

CSI, Computers Systems, Inc., Fishers, IN

Maximus, North Canton, OH

Data Design, Inc., Richmond, KY

Mr. Mounts will take the quotes and present them to the judges.

AT THIS TIME, Council President James Mann called the Council to order in joint session with the County Commissioners. Council members present were:

James Mann Faye Lowring Dennis Carter

Ronald Schmierer Kevin “Casey” Crabb Richard “Buzz” Horton

E-911

E-911 Director Terri Conwell said that Beam, Longest and Neff are currently downloading a feature on their screen that will enable them to insert comments into the history file.

Terri also reported that she has had three people in training for quite some time one them has already quit. The other two have already put in 184 – 200 hours of training but Terri still does not feel comfortable leaving them there on their own. They are currently fully staffed but some employees will be taking a vacation and others will have to work overtime to cover the shifts.

BUILDING INSPECTOR

Building Inspector Dave Anderson reported that seventy-six permits were issued in June. Last year to date there were thirty-one houses built and currently we are up to thirty-five.

INDUSTRIAL FOUNDATION

Director Valerie Hunter presented a monthly written report to the Commissioners and Council for the month of June.

WHITE COUNTY COUNCIL & AGING

White County Council & Aging Director Gale Spry submitted copies of an electronic voucher sent to INDOT requesting reimbursement of expenses totaling $28,150.00. She is currently applying for the 2006 grant, which is due August 15th. Since the Commissioners are the applicants she will bring it to the next Commissioners meeting to receive signatures.

WHITE COUNTY ENVIRONMENTAL OFFICER

Environmental Officer John Raines presented his written Complaints and Violation for the month of June 2005.

WHITE COUNTY RECYCLE

Recycling Director Dawn Gerard presented a mid-year report for the Recycling Department. She said that so far her totals are up by 24% compared to 2004.

LAKEVIEW HOME

Lakeview Home Director Kae Fuller appeared discussing her monthly report. Jimmy Overbeck will be starting the new waterline connection within the next few weeks. Kae said that White County was awarded a $39,240 planning grant from the Small Cities and Towns Community Development Block Grant (CDBG) program. These funds will be used for a feasibility study for the Lakeview County Home project.

Community service workers will be coming out starting today to work 4 hours a day for 3-weeks and this will be a great help.

WHITE COUNTY MEMORIAL HOSPITAL

Kris Karns, Hospital CFO, appeared presenting the Financial Analysis for June 30, 2005. For the month, the hospital had a $ 2.7 million compared to a $ 2.6 million budget, which they were very happy with.

Mr. Becker from the Monticello Medical center has been recruited for an OB/GYN at the hospital. The hospital has purchased a new lease for the hematology unit in the lab.

Commissioner Burton asked if there would be a problem for a county employee who has the County’s insurance, Arnett HMO, to come to White County Memorial Hospital and be covered under the plan. Mr. Karns said that the hospital is an Arnett HMO provider.

APEX BENEFITS GROUP, INC.

John Gause, President, appeared before the Commissioners and Council giving more information about the company and what they have to offer White County. Mr. Gause said that the Association of Indiana County Commissioners as their Employee Benefits Agency for Indiana counties has endorsed his company.

Mr. Gause said that they have an advantage of finding something better for the counties because they work with the insurance companies (Arnett HMO) on a regular basis and they know exactly what is available to a county our size. They will help us go through the renewal process, which will save a lot of time for the Auditor.

An “Agent of Record” letter was a big concern to the Commissioners and Council and they asked Mr. Gause to give more detail. Mr. Gause said that if the letter is signed this will give APEX the authority to receive the data (medical history, rates, etc.) for our county and also the authority to negotiate rates from Arnett HMO. Apex will do all of the research now and have a

renewal package ready for us, January 1. Apex will receive a commission but not until the renewal goes into effect. The contract that the county will sign with Apex can be terminated within 30 days of written notice.

Commissioner Heimlich did say that two out of the four references that were given by Apex were contacted and they did sign Apex on as a Broker. Parke County and Ripley County said that they did save money but there was more of an out-of-pocket expense for the employees. They were very satisfied with the service from Apex.

Another Agency from Monticello was present and the Commissioners asked his opinion on the county signing the “Agent of Record” with Apex. He said that his agency also has a working relationship with Arnett but he is doubtful that Arnett would honor an “Agent of Record” if he had one. He feels that if Apex has a better relationship with Arnett then this could benefit the County. This will open the door to other options and quotations.

  • Commissioner Burton made a motion to enter into a contract agreement with Apex Benefits Group, Inc., and sign a Letter of Record for Arnett HMO for Apex to begin the process of working with our health insurance, seconded by Commissioner Ferguson. Vote: Unanimous

WHITE COUNTY RECORDER, DONNA SALOMON

Donna Salomon presented a copy of Ordinance # 00-02-07-01 Plat Recordation Ordinance to the Commissioners saying that two words are mixed around and the ordinance needs to be amended.

Section (I) in the ordinance currently reads:

  1. After recordation, the Mylar original will be released to the developer and the Mylar print shall be retained in the plat file of the office of the Recorder in White County.

Donna is requesting that the reading be amended to say:

  1. After recordation, the Mylar print will be released to the developer and the Mylar original shall be retained in the plat file of the office of the Recorder in White County. The developer may bring 2 originals, and retain one after recordation.

White County Attorney George Loy said that he would provide an amended ordinance and present it at the next commissioners meeting.

Also, Donna presented a second ordinance, which was passed by the General Assembly (Per IC 36-2-7.5-6) stating that the County Council must establish the County Identification Security Protection Fund by January 1, 2006. This fund is for depositing $2.00 from the recording of a declaration form, which must be recorded with every document. This fund will be administered by the recorder and appropriated by the County Council. The funds may only be used for the purchase, upgrade, implementation and maintenance of redacting technology for the recorders office. This fund may only be in effect for the time period of January 1, 2006 thru June 30, 2011. After the year of 2011 the $2.00 charge will still be collected but the funds will be put into the General fund.

County Councilman Casey Crabb asked about how many documents are recorded annually. Donna said that her office records about 8,000 or 9,000 documents a year.

Attorney George Loy said that he would have a written ordinance to present to the Commissioners at the next meeting.

AT THIS TIME, the County Council adjourned into their own meeting room.

AMERICAN CONSULTING, INC.

Kevin Jasinski, Project Manager, appeared to give an update on the North 6th Street expansion.

ACE is currently down to two land acquisitions, which one is the relocation (sanitary utility) and the other is Saylor’s Bar & Grill.

Mr. Jasinski presented copies of the Utility Contract for the relocation of the sanitary sewers for the Commissioners to review and propose for approval at their next Commissioners meeting. Mr. Jasinski reminded the Commissioners that they have already approve the contract amount and this contract is a standard utility agreement from INDOT.

There being no further business to come before the board, their meeting was adjourned.

_______________________ __________________________ _______________________

John C. Heimlich, President Steven Burton, Vice President O.D. “Bud” Ferguson, Member

ATTEST: ______________________________

Mary Jo Pool, White County Auditor