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BE IT REMEMBERED, that a regular meeting of the White County Commissioners was held at the White County Courthouse at 8:00 a.m. on February 2, 2004, on the 2nd floor of the Commissioners’ Chambers.

Commissioners present were: President John C. Heimlich, Vice President Ronald Schmierer and Commissioner Ferguson. Also present were White County Auditor Mary Jo Pool, White County Attorney George Loy and Commissioners’ Secretary Donya Tirpak.

Commissioner John Heimlich called the meeting to order.

MINUTES

Commissioner Schmierer made a motion to approve the minutes for the regular meeting on January 19, 2004, as presented. Vote: Unanimous

PAYROLL

Commissioner Ferguson made a motion to approve payroll as presented for February 9, 2004, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

Commissioner Ferguson made a motion to approve and pay the claims as advertised for February 2, 2004, seconded by Commissioner Schmierer. Vote: Unanimous

E-MAIL INTERNET POLICY

Eric Storm, GIS Data Manager, appeared before the Commissioners presenting a Policy for Acceptable Use of Work-Provided Computers, Digital Equipment, and Internet Access.

White County Attorney George Loy said that after reviewing the policy from the last meeting he saw no changes were needed for the policy.

Commissioner Schmierer asked if employees are using it for things that it is not meant to be used for will they be dismissed. Eric Storm explained that there is a section in the policy for employees that violate the use.

Commissioner Schmierer made a motion to adopt the “Policy for Acceptable Use of Work-Provided Computers, Digital Equipment, and Internet Access”, effective February 2, 2004, seconded by Commissioner Ferguson. Vote: Unanimous

Auditor May Jo Pool will have all employees sign the policy and make it a part of the Employee Policy and Procedures.

White County Government

Policy for Acceptable Use of Work-Provided Computers, Digital Equipment, and Internet Access

DEFINITIONS: Four purposes of this policy, work-provided “computers and digital equipment” mean all computers, both desktop and laptop, cameras, scanners, printers, and other digital equipment the White County government may in the future acquire. For purposes of this policy, “Internet access” includes the Internet, World Wide Web, intranet, printers, and any other network or end point on any network established or utilized by the White County Government.

The purpose of White County Government-provided computers and digital equipment, and Internet access for employees is to facilitate communications in support of the mission of the County Government and to perform the work of the County. Use of such work-provided equipment and access entails responsibility. To remain eligible for such use and access, an employee’s use of the County computers and digital equipment, and Internet access must be consistent with the performance of the employee’s duties within the County Government. Limited, incidental, personal use is permissible as follows, pursuant to the policy on Limited Personal Use of County Resources by County Employees adopted by the White County Commissioners.

Limited, incidental, personal use of White County Government-provided computers and digital equipment and Internet access is permissible only as follows:

  • The use does not interfere with the performance of the employee’s public duties.

  • The use must be infrequent, of short duration and, unless not reasonably practical, made on the employee’s personal time.

  • The use must not be for the purpose of conducting business related to an outside commercial activity.

  • The use must not be for the purpose of supporting or conducting activities of any political party or candidate.

  • The use must not be for any purpose determined to be illegal.

While there is a general expectation that files and documents generated or stored on County Government work-provided computers and e-mail transmitted to and from work-provided computers will be accessed only by authorized users, privacy of such files, documents, and e-mail is not guaranteed, nor should employees expect privacy of such documents and transmissions, Information pertaining to individual staff members on White County Government web sites should be job-related only. Privately purchased software may not be loaded on work-provided PCs or laptops without permission from the White County System Administrator and the White County Commissioners Office.

When permitted, privately purchased software may be loaded on an employee’s work-provided computer only by the employee who purchased it and has the license to use it. This includes, but is not limited to, such things as screen savers, wallpaper, e-mail, and graphics-generating programs. A copy of the software license must be filed with the Systems Administrator and the White County Commissioners Office; the original license and proof of ownership must be kept at the employee’s work station and be available for audit purposes. Unauthorized or unlicensed software or private/personal e-mail accounts may be disabled without notice.

The following uses of work-provided computers and digital equipment and Internet access are not permitted:

  • To access, upload, download, or distribut pornographic, obscene, or sexually explicit material.

  • To transmit obscene, abusive, sexually explicit, or threatening language.

  • To violate any local, state, or federal law.

  • To vandalize, damage, or disable the property of another individual or organization.

  • To access another individual’s materials, information, or files without permission.

  • To violate copyright or use in an impermissible way the intellectual property of another individual or organization.

  • To promote, advertise or otherwise engage in a personal or private venture.

Violation of the White County Government policy and rules may result in loss of access to work-provided computers and digital equipment or Internet access in addition to other disciplinary action determined to be appropriate by the employee’s Director, and the White County Commissioners. In particularly serious situations, or where an employee continues to violate this policy, termination may occur. Where guidance or interpretation is needed concerning the appropriateness of a particular use, an employee should discuss the situation with the employee’s Director, who may seek further guidance and direction as necessary. This policy is effective February 2, 2004.

ANNEX BUILDING

Commissioner Schmierer presented three sealed bids to White County Attorney George Loy for the demolition phase at the Annex Building. The demolition phase will consist of removing of doors and jail cells on the east end of the annex building.

Bids were received from the following:

1. Jim Overbeck Excavating, Monticello $14,449.00

2. Quality Plumbing & Heating, Monticello $17,145.00

3. ADB Construction, Brookston $28,560.00

Commissioner Schmierer made a motion to accept the bid from Jim Overbeck Excavating for $14,449.00 for the demolition phase of the East side of the Annex building, seconded by Commissioner Ferguson. Vote: Unanimous

White County Attorney George Loy will draw up a contract for the county.

KANKAKEE-IROQUOIS REGIONAL PLANNING COMMISSION

Commissioner Heimlich presented two resolutions that needed to be adopted for K-IRPC. The first resolution is for White County to express intent to participate in the Comprehensive Economic Development Strategy of K-IRPC for 2004. The second resolution is for White County expressing support for the inclusion of Benton County within K-IRPC’s federal economic development district.

In the past K-IRPC has assisted in the following economic development efforts resulting in jobs creating in White County are:

  • Renovation of Monon water towers & relocation of well field to enable “looping” of HPA Monon water lines. Leveraged by HPA jobs creation commitment.

  • New, 200,000 gallon elevated water storage tank in Wolcott. Leveraged by Indiana Ribbon’s jobs creation commitment.

  • Water line extensions to Monticello airport. Leveraged primarily by Monticello Spring’s jobs creation commitment.

  • Construction of Water Tower Road into the Monon Corporation facility. Leveraged by Monon Corp. jobs creation commitment.

Commissioner Ferguson made a motion to adopt the first Resolution for White County to express intent to participate in the Comprehensive Economic Development Strategy of K-IRPC for 2004 and also the second Resolution where White County will express support for the inclusion of Benton County within K-IRPC’s Economic Development District, seconded by Commissioner Schmierer. Vote: Unanimous

VOTING EQUIPMENT ISSUES

Bruce Lambert, White County Clerk, appeared before the Commissioners discussing the “punch card” voting system that is used by White County. A mandate by the Help America Vote Act of 2002 calls for all punch card and lever voting systems to be phased out and replaced with new federally approved systems by January 1, 2006.

The White County Clerk and Election Board have decided to go with the Accu Vote-OS system. The Accu Vote-OS system is an optical scan voting system. They prefer this type of system because it provides a clear, distinct and complete audit trail to confirm election results. If the computer system should ever go down, there is always the actual ballot to go back too.

The optical scan system has already been used in the Twin Lakes School Board referendum and also in the 2003 city elections.

The system will be bought from Fidlar Governmental Business Systems, Inc. Clerk Lambert presented a proposed contract asking for a 10% down payment. The total package (software & hardware) price is $129,375.00. The clerk has the funds in his budget to cover the down payment. The balance will not be due until we receive federal funds from the State.

The State is providing federal funds to applicants that will be classified as members of one of two groups. Tier A counties are counties with precincts which used lever machines or punch cards at the November 7, 200 general election. Tier A counties will be eligible for reimbursement for up to $8,000 per precinct. White County has 24 precincts, which would be a reimbursement up to $184,000.00.

The application does require a resolution committing the county to the Fidlar contract qualifying us for State funding.

GRIEVANCE POLICY

White County Attorney George Loy reported that he is still revising the policy and asked to be tabled to the next meeting.

 

USI CONSULTANTS

Mike Obergfell, USI Consultants, appeared before the Commissioners discussing federal aid applications that were submitted to INDOT on bridge rehabilitations on East Shafer Drive (Bridge #88, over Tippecanoe River & Bridge # 89, over Pike Creek).

The federal aid applications for these two bridges have been denied according to INDOT due to not being on the eligible structure list that the FHWA maintains, due to the “Deck” ratings being above “4” Poor.

Bridge replacements on West Shafer Drive (Bridges #91, over Hoagland Bay & Bridge #92, over Big Monon Bay)

The federal aid applications for these two bridges were also denied but USI realized that INDOT failed to look at some of the information that they submitted. USI resubmitted the information again, and according to a conversation last week with INDOT, Mike believes that Bridge #91 and #92 will be approved for federal aid.

Mr. Obergfell gave the Commissioners two options to move forward with bridge #88 and #89. They could either re-apply for federal aid with INDOT because there is another call coming up this month, or do the bridge work with local funding. It will take up to another year to find out the approval. White County Highway Superintendent Steve Brooke said that the estimated cost is $590,000.00 and he has around $400,000.00 in his bridge account.

After a short discussion the Commissioners asked USI Consultants to reapply Bridge #88 and #89 during the upcoming call for projects by INDOT.

There being no further business to come before the board, meeting adjourned.

______________________________ _______________________________ ____________________________

John C. Heimlich, President Ronald Schmierer, Vice President O.D. “Bud” Ferguson, Member

ATTEST: _______________________________

Mary Jo Pool, White County Auditor