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BE IT REMEMBERED, that a regular meeting of the White County Commissioners was held at the White County Courthouse at 8:00 a.m. on March 1, 2004, on the 2nd floor of the Commissioners’ Chambers.

Commissioners’ present was: President John C. Heimlich, Vice President Ronald Schmierer and Commissioner Ferguson. Also present were White County Attorney George Loy and Commissioners’ Secretary Donya Tirpak.

Commissioner John Heimlich called the meeting to order:

MINUTES

Commissioner Schmierer made a motion to approve the minutes from the regular meeting on February 17, 2004, as presented, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL

Commissioner Ferguson made a motion to approve the payroll for March 8, 2004, as presented, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

Commissioner Ferguson made a motion to allow and pay the claims as advertise with the exception of the claim for Jim Overbeck Excavating which will be held until the work at the Annex Building is completed, seconded by Commissioner Schmierer. Vote: Unanimous

GRIEVANCE POLICY

White County Attorney George Loy presented a Grievance Policy for White County employees. Commissioner Heimlich discussed the word “Courthouse employees” being used in the policy and suggested adding the wording Annex Building and Lakeview Home employees.

  • Commissioner Schmierer made a motion to approve the Grievance Policy for White County Courthouse,

Annex, and Lakeview Home Employees, seconded by Commissioner Ferguson. Vote: Unanimous

GRIEVANCE POLICY FOR WHITE COUNTY

COURTHOUSE, ANNEX, AND LAKEVIEW HOME EMPLOYEES

(I) ESTABLISHMENT OF GRIEVANCE PROCESS:

A. The purpose of this grievance procedure is to establish effective means for the fair, expeditious and orderly adjustment of grievances of employees of the White County Courthouse, White County Annex, and Lakeview Home (“Employees”). Only matters involving an Employee’s expressed allegation of unfair treatment, or a mistake in the administration of a rule, plan, or County policy, or any alleged discriminatory practice which excludes an Employee from equal opportunities because of race, religion, color, sex, handicap, national origin, or ancestry shall constitute a grievance under these provisions. (White County Sheriff’s Department, White County Highway Department, and White County Recycling each have adopted separate grievance policies.)

  1. A grievance may be brought by any Employee. Employees may bring grievances only on their own behalf to redress alleged wrongs against themselves by peers or supervisors. Grievances will remain confidential between the aggrieved and all others involved in the resolution of the grievance. Discussion other than between those involved in the resolution will not be permitted.

 

 

 

C. Time limitations are maximum. Time limitations outlined in the steps are firm. Failure by the aggrieved Employee to follow the time limits will void the grievance. The time limit may be waived in writing by the aggrieved Employee.

(II) RESPONSIBILITY FOR COORDINATION: Responsibility for coordination of grievance procedures, and for receipt of Step One and Step Two grievances, shall rest with the elected White County officer or Department Head/Supervisor of each office, hereinafter referred to as “County Officer”. For grievances brought by elected White County Officers or by Employees supervised directed by the White County Commissioners, then the White County Commissioners shall be the “County Officer” for purposes of this policy.

(III) GREIVANCE PROCEDURES: Grievances shall be resolved in a timely and orderly manner as outlined in the steps specified by the order.

STEP ONE:

A. The aggrieved Employee shall meet with his/her County Officer within seven (7) working days of the grievance occurrence or within seven (7) days of his/her knowledge of the occurrence and orally discuss the grievance.

B. The County Officer shall make a decision and orally communicate this decision to the Employee within seven (7) working days of the presentation of the grievance. Every effort will be made by the Employee and County Officer to resolve the grievance at this level.

STEP TWO:

  1. If the grievance is not resolved during discussion with the immediate County Officer (Step One),

the Employee shall submit a written grievance within five (5) working days to the immediate

County Officer following the County Officer’s oral response. Upon receipt of the written

grievance, the County Officer shall acknowledge receipt of the grievance by furnishing the

Employee submitting the grievance a receipt in the form of a written memo, noting the time, date,

and person receiving the grievance with the following information:

1. A statement of the grievance and the facts upon which is based;

2. The alleged violation of the Employee right;

3. The remedy or adjustment sought;

4. The signature of the aggrieved and the date of submission.

B. The immediate County Officer shall respond in writing to this grievance within five (5) working days. The written response at this and subsequent steps shall contain the following information:

1. An affirmation or denial of the facts upon which this grievance is based;

2. An analysis of the alleged violation;

3. A statement affirming or denying the allegations in the grievance;

4. The remedy or adjustment, if any, to be made;

5. The signature of the County Officer and date.

  1. At this and subsequent steps, the County Officer may meet with the aggrieved and others to resolve the grievance.

STEP THREE:

A. If the grievance is not resolved at Step Two, the aggrieved Employee shall submit a written grievance, with copies of Step Two to the White County Commissioner’s within five (5) working days of the County Officer’s response.

 

  1. The White County Commissioners will appoint a designated Hearing Officer, which may be a County Commissioner, who shall hear the complaint within fourteen (14) days of receiving the grievance with the aggrieved Employee and others who are a party to the grievance and other Employees who may be so directed. Additionally, the White County Commissioner may order an internal affairs investigation of the grievance and the actions, investigations or testimony pertinent to the grievance shall be considered resolved.

C. The Hearing Officer designated by the White County Commissioners shall render a written decision within (10) days of the Hearing, which shall constitute the final authority in all grievance matters.

(IV) GRIEVANCE RECORDS:

A. Maintenance and control of grievance records is established as follows:

1. A copy of all grievance-related records shall be forwarded to the Employee’s County Officer, who will be responsible for maintaining a file of all grievances for each County office.

2. The White County Commissioners shall have access to grievance records. Access will be through the County Officer.

The effective date of this order is March 1, 2004.

APPOINTMENT TO COMMON CONSTRUCTION WAGE BOARD

An appointment to a Common Construction Wage Board is needed for the work that will be done to replace the County Bridge #228, in Brookston. The Commissioners must appoint a business owner, taxpayer citizen, and a County Commissioner representative. The board will also be comprised of a union representative and an Indiana Department of Transportation representative determining the wages to be paid to laborers on the project.

  • Commissioner Schmierer made a motion to appoint Gary Hendryx, Business Owner of Brookston, Bob

Leader, Taxpayer Citizen of Brookston, and John Heimlich, Commissioners representative to the Common Construction Wage Board for Bridge #228, seconded by Commissioner Ferguson. Vote: Unanimous

HIGHWAY DEPARTMENT – ADDITIONAL APPROPRIATIONS

White County Highway Superintendent Steve Brooke appeared before the Commissioners asking permission to go before the Council asking for $233,000 in additional appropriations, paid out of Cum Bridge, for work on the new bridge.

  • Commissioner Ferguson made a motion to give permission to the White County Highway Superintendent

to go before the Council and request $233,000 in additional appropriation, seconded by Commissioner Schmierer. Vote: Unanimous

PLEXIS GROUP – WATERSHED MAPPING

Jack Larrison, Sales Consultant for Plexis Group, appeared before the commissioners presenting the White County Watershed Mapping Proposal.

Plexis Group will use an export of the Auditor’s existing tax database to create the approximate boundary of the parcels within specific watersheds. They will perform manual adjustments to these boundaries to define the precise boundary for each watershed. The final digital watershed mapping shall be overlaid onto, and adjusted to, the

existing digital parcel maps. Each watershed boundary shall be tagged with its name. Plexis Group shall overlay the watershed boundary maps onto the parcels for the purpose of creating a preliminary drainage assessment roll. The drainage assessment roll will contain parcel identification number, acreage benefited, and total measured acreage. Plexis Group will deliver the watershed boundaries on CD-ROM to the County at no additional cost. Plexis Group will maintain the watershed boundaries upon written request on an hourly basis. The county will furnish its own hardware.

The approximate cost for this contract service is $28,970.00.

The Commissioners decided to put this discussion on the agenda for the next meeting jointt with the Council and White County Surveyor Denny Sterrett.

HIGHWAY DEPARTMENT – UNOFFICIAL LOCAL DETOUR

White County Highway Superintendent Steve Brooke requested signatures for a letter from INDOT asking for approval to use C.R. 800 S. and CR 850 W. as a detour. Commissioners signed for approval.

There being no further business to come before the board, meeting adjourned.

___________________________ ____________________________ _______________________________

John C. Heimlich, President Ronald Schmierer, Vice President O.D. “Bud” Ferguson, Member

ATTEST: _____________________________________

Mary Jo Pool, White County Auditor