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BE IT REMEMBERED, that a regular meeting of the White County Commissioners was held at the White County Courthouse at 8:00 a.m. on March 15, 2004, on the 2nd floor of the Commissioners’ Chambers.

Commissioners’ present was: President John C. Heimlich, Vice President Ronald Schmierer, and Commissioner O.D. “Bud” Ferguson. Also present was White County Attorney George Loy, White County Auditor Mary Jo Pool and Commissioners Secretary Donya Tirpak.

Commissioner President John C. Heimlich called the Commissioners meeting to order.

MINUTES

Commissioner Schmierer made a motion to approve the minutes as presented from the Commissioners regular meeting on March 1, 2004, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL

Commissioner Ferguson made a motion to approve the payroll as presented for March 22, 2004, seconded by Commissioner Schmierer. Vote: Unanimous

APPOINTMENT OF GRANT ADMINISTRATOR FOR VANGUARD

The Department of Commerce has awarded a training grant, up to $500,000.00, to Vanguard as an incentive package. The Commissioners did all of the necessary procedures advertising for the grant administrator.

  • Commissioner Schmierer made a motion to appoint Valerie Hunter, Community and Economic

Development Director for White County, as the Grant Administrator for the Vanguard Training Grant from the Indiana Department of Commerce, seconded by Commissioner Ferguson. Vote: Unanimous

Commissioner Schmierer explained to the public that the only application received for administering the grant was from Kankakee Iroquois Regional Planning Commission, K-IRPC. Their application fell through because their grant administrator happened to be Valerie, which she now is working for White County. White County will be reimbursed, from the grant, up to four times the actual cost of Valerie administering the grant.

AMERICAN CONSULTING - CONTRACT FOR 6th STREET PROJECT

Kevin Jasinski, Project Manager for American Consulting, appeared before the Commissioners presenting Supplemental Agreement No. 2, for additional professional services to be performed (survey, environmental and design services) on County Road 225 North to Indiana Beach Drive, approximately 0.5 mile in length. The cost is broken down as follows:

 

Bridge Plan Completion $36,000

Road Plan Completion $74,100

Geotechnical Investigation for North $28,003

Environmental Considerations (Wetland Delineation, Permits) $33,000

R/W Services $145,940

Total of the Supplemental Agreement No. 2 shall not exceed: $317,043

This will be paid out of the Cum Bridge budget and also count towards the county’s portion of the local match for the entire 6th Street project.

The White County Attorney has looked over the agreement and made his approval.

Commissioner Heimlich said that he did speak with Mr. Dennis Faulkenberg, Consultant from Ice, Miller, and he did say that White County should be receiving a written letter stating that we have been approved for Federal funds.

  • Commissioner Schmierer made a motion to approve Supplemental Agreement No. 2 with American

Consulting Engineers for additional professional services on the North Section of the 6th Street project, seconded by Commissioner Ferguson. Vote: Unanimous

WHITE COUNTY RECYCLE – IDEM GRANT APPLICATION

Dawn Gerard, Recycling Director, appeared before the Commissioners presenting a Resolution Authorizing the Submission of IDEM Grant Application. The White County Recycling department is applying for a grant with IDEM to use the funds to purchase a bailer.

Commissioner Heimlich did ask if anyone was present to protest the White County Recycling Department applying for a grant with IDEM to purchase a bailer for the White County Recycling Department. No response.

Marla Maffett, Director, appeared representing the Northwest Indiana Solid Waste office in support of the IDEM grant. Mrs. Maffett has assisted Mrs. Gerard with the procedures of the public notice, public hearings and the grant application. A copy of the grant was available for the Commissioners to review. The grant will be for $5,250 and the White County Recycling Department will match the other half with funds received from the Northwest Indiana Solid Waste grant ($20,000).

  • Commissioner Ferguson made a motion to approve the Resolution Authorizing the Submission of the

IDEM Grant Application for the purchase of a bailer by the White County Recycling Department, seconded by Commissioner Schmierer. Vote: Unanimous

RESOLUTION AUTHORIZING THE SUBMISSION OF IDEM GRANT APPLICATION

WHEREAS, the Board of Commissioners of the County of White, Indiana is the County Executive and legislative body and is by law authorized to adopt ordinances and resolutions concerning the governmental and internal affairs of White County, Indiana.

WHEREAS, the Board of Commissioners of the County of White, Indiana conducted a public hearing at a public meeting concerning its consideration of a Grant Application to the Indiana Department of Environmental Management for a Traditional Recycling Grant for funding for a Baler to bale plastics and office paper for White County.

WHEREAS, the Board of Commissioners of the County of White, Indiana conducted said public hearing at a public meeting in accordance with all legal requirements for legal advertising and public notice under Indiana statute.

WHEREAS, non-governmental service providers were notified in writing of the public hearing and invited to attend and participate in the public hearing and to submit any displacement claims to be raised.

NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of White, Indiana as follows:

  1. That a finding is hereby made that the acquisition of a baler by White County Recycling will not displace any significant non-governmental service as the equipment will generally be utilized on projects, which would not normally have been contracted to a non-governmental service provider.

  2. That a finding is hereby made that all written and verbal comments received prior to or at the public hearing were carefully evaluated and that the equipment will not result in a significant net displacement of a non-governmental service of comparable scope and size.

  3. That the County of White, Indiana submit the proposed Grant Application to the Indiana Department of Environmental Management for a Traditional Recycling Grant for funding in order to acquire a baler for White County Recycle to bale plastics and office paper.

Resolved this 15th day of March 2004.

Dawn Gerard also reported that part of the funds that the Recycling Department receives from the NWISD grant ($20,000) will be used to purchase 6 yd containers at $200 each. She asked the Commissioners permission to turn around and sell those containers to local businesses (cardboard containers) for $300 each. She currently has two businesses requesting containers.

Dawn Gerard also requested from the Commissioners permission to purchase two (2) self-dumping hoppers for recycling glass. The cost will be $1,272.00 for the two dumpsters and this will be paid from the NWISD grant funds.

Currently, the department is making about $8.00/ton for glass and she has found a company that will pay $32.00/ton. The new company requires that we have the self-dumping hoppers.

  • Commissioner Schmierer made a motion to approve the two projects requested by Dawn Gerard, Director

of Recycling, using the funds from the NWISD grant, seconded by Commissioner Ferguson. Vote: Unanimous

ADOPT RESOLUTION FOR THE WHITE COUNTY FOOD PANTRY

Commissioner Heimlich said that the Commissioners’ need to adopt a resolution authorizing the submittal of the Community Focus Fund Grant application to the Indiana Department of Commerce. This grant will be used for the purchase and renovation of a building for the White County Food Pantry. The $30,000 of local match money are money that the food pantry has received from commitments and donations from individuals, banks and businesses.

Kankakee Iroquois Regional Planning Commission will be submitting the grant application.

  • Commissioner Schmierer made a motion to approve the Resolution of White, Indiana, Authorizing the

Submittal of the Community Focus Fund Application to the Indiana Department of Commerce on behalf of the White County Food Pantry for the purchase and renovation of a building, seconded by Commissioner Ferguson.

Vote: Unanimous

RESOLUTION OF WHITE COUNTY, INDIANA, AUTHORIZING THE SUBMITTAL OF THE CFF APPLICATION TO THE INDIANA DEPARTMENT OF COMMERCE AND ADDRESSING RELATED MATTERS

WHEREAS, White County, Indiana recognizes the need to stimulate growth and to maintain a sound economy within its corporate limits; and

WHEREAS, the Housing and Community Development ACT of 1974, as amended, authorizes the Indiana Department of Commerce to provide grants to local units of government to meet the housing and community development needs of low and moderate income persons; and

WHEREAS, White County, Indiana has conducted or will conduct public hearings prior to submission of an application to the Indiana Department of Commerce, said public hearings to assess the housing, public facilities and economic needs of its low and moderate income residents;

NOW THEREFORE, BE IT RESOLVED by White County, Indiana that:

  1. The Board of Commissioners President is authorized to prepare and submit an application for grant funding to address the purchase and renovation of a building for the White County Food Pantry, and to execute and administer a resultant grant including requisite general administrative and project management, contracts and agreements pursuant to regulations of the Indiana Department of Commerce and the United States Department of Housing and Urban Development.

  2. White County, Indiana hereby commits the requisite local funds in the amount of thirty thousand dollars ($30,000), in the form of funds from the White County Food Pantry, as matching funds for said program, such commitment to be contingent upon receipt of CFF funding from the Indiana Department of Commerce.

Adopted by White County, Indiana this 15th day of March 2004.

At this time, the White County Council President James Mann called the Council to joint session with the Commissioners.

Council members present: James Mann, Richard “Buzz” Horton, Denny Carter, Linda Maudlin and Arthur “Art” Anderson.

ENVIRONMENTAL OFFICER

White County Environmental Officer John Raines appeared to give his monthly report. Mr. Raines has been off work the whole month of February because of shoulder surgery but he has recovered and is now back to work. The landfill took in 48,036 tons of trash last month. They have received some new equipment and a new tipper as well.

Commissioner Heimlich reported to the Council that the last monthly check received from the landfill to the county was around $110,000.

BUILDING INSPECTOR

White County Building Inspector Dave Anderson reported that there were 28 building permits issued in February.

E-911

E-911 Director Terry Conwell appeared giving her monthly report. The IDAC’s system is up and running smoothly. Everyone is learning the system and so far that are all very impressed. Plexis group will be in dispatch on March 18th to do a preliminary test on their mapping software.

Cisco is calling regarding a past due balance and Terri asked for permission to send them a letter explaining why the County is not paying. Commissioner Schmierer advised her to meet the White County Attorney George Loy to get this resolved.

SHERIFF’S DEPT.

White County Sheriff John Roberts reported that the Commissioners will be receiving calls from the public complaining about the County’s Animal Control Warden. They are going to limit the animals taken by the animal control to aggressive animals only. On March 10, 2004, an employee of the Monticello Animal Hospital told David Roth, White County Animal Warden, that they have adopted a new policy for the amount of strays they will take in. They are now only going to accept three dogs and two cats at a time. They are spaying, neutering, vaccinating each animal after a five day holding period and continue to hold them another five days. At the 10th day the animal will be transported to a “no kill” facility in Battleground. The Monon Veterinary clinic has expressed that they are very limited in space as well.

The week of Jan 5 – Jan 9th the warden impounded 8 dogs and 1 cat

The week of Jan 12 – Jan 16th the warden impounded 7 dogs and 3 cats.

There were months in 2003 the warden reported impounding over 50 cats and dogs.

WHITE COUNTY HOSPITAL REPORT

Paul Cardwell, CEO, reported that the Hospital board has agreed to fund a Part-Time Chaplain at the hospital. This person will be on call to visit the inpatients and report information back to the patient’s pastor.

Mr. Cardwell also verified that the rumor of the hospitals O.B. Department is going to close is not true. These rumors are completely untrue.

The White County Memorial Hospital will start offering scholarships to White County students. They will issue twenty-five $1,000 scholarships. The applications do not have to be in the health field.

WHITE COUNTY INDUSTRIAL FOUNDATION

Valerie Hunter, Director, reported that she has been going around to industries getting tours and becoming familiar with their businesses. She has been taking a representative of the Department of Commerce discussing the incentives that are available from the state.

LAKEVIEW HOME

Kae Fuller, Director, appeared before the Commissioners presenting her monthly report.

There was some wind damage to the roof and she is working with Dave Anderson to get repairs done.

She asked if she should apply for a grant with the Community Foundation to have the roof repaired. The Commissioners said no, they would turn it into the insurance and pay for repairs.

The hair stylist is not able to continue working at Lakeview Home any more and she is having a hard time finding someone to come out and cut hair for $35.00 a month.

The resident count is up to twelve people.

WHITE COUNTY WATERSHED MAPPING PROPOSAL

White County Surveyor Denny Sterrett discussed a proposal that has been submitted to the Commissioners for the White County Watershed Mapping. This information has been discussed for about three years on making this information available on the County’s existing GIS website. Denny reported that there are 495 regulated drains. The total cost is $28,970

Commissioner Heimlich explained that the Commissioners will need to approve the proposal and the Council will need to approve additional appropriations into the Surveyor’s budget to proceed with the work.

Commissioner Schmierer made a motion to approve the proposal from Plexis Group for the White County Watershed Mapping in the amount of $28,970, seconded by Commissioner Ferguson. Vote: Unanimous

At this time the Council adjourned to their own meeting room.

APPOINTMENT, COMMON CONSTRUCTION WAGE BOARD

The Town of Reynolds is doing a sewer upgrade project and they have asked the Commissioners to make an appointment to the Common Construction Wage Board. Commissioner Heimlich has discussed this with Stephan Salomon and he has agreed to sit on the board.

  • Commissioner Schmierer made a motion to appoint Stephan Salomon, Third Street, Reynolds, as the

Commissioners’ appointment to the Common Construction Wage Board for the Town of Reynolds Sewer project, seconded by Commissioner Ferguson. Vote: Unanimous

TIME CLOCKS

Commissioner Schmierer discussed having time clocks put in the Courthouse and Annex building for all employees. The Highway Department and the Sheriff’s Department currently have them. Commissioner Schmierer is aware of other counties that do have them. Commissioner Heimlich said that this is something that we can look into.

There being no further business to come before the board, meeting adjourned.

______________________________ ______________________________ ______________________________

John C. Heimlich, President Ronald Schmierer, Vice President O.D. “Bud” Ferguson

ATTEST: ____________________________________

Mary Jo Pool, White County Auditor