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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on October 4, 2004, at the White County Courthouse, 2nd floor, Commissioners’ chambers at 8:00 a.m.

Commissioners’ present was: President John C. Heimlich, Commissioner Ronald Schmierer, and Commissioner O.D. “Bud” Ferguson. Also present was White County Attorney George Loy, White County Auditor Mary Jo Pool, and Commissioners’ Secretary Donya Tirpak.

Commissioner John C. Heimlich called the meeting of the Board of Commissioners to order.

MINUTES

Commissioner Schmierer made a motion to approve the minutes as presented for the September 20, 2004, regular meeting, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL

Commissioner Schmierer made a motion to approve the payroll for October 4, 2004 as presented, seconded by Commissioner Ferguson. VOTE: Unanimous

BIO-TERRORISM HEALTH COORDINATOR

County Commissioner Schmierer asked what the status was on hiring the coordinator as a private contractor.

 

After having discussions with the insurance company and the County Attorney, the Commissioners think that this person will have to be hired as a county employee. If the position does become a county employee position, the cost of the county employee benefit package will be deducted from the grant money.

CLAIMS

Commissioner Heimlich discussed the claim submitted and advertised for $10,000.00 from the Chamber of Commerce. The Commissioners discussed the commitments that the County had made with the Chamber. The County did agree to pay the Indiana Travel Guide, $3,835.00, which was a commitment for two years and also agreed to pay the $300.00 for marketing the “stay another day” program. The Commissioners did not agree to pay for the “festival guide”, $3,150.00, because it did not include any information about the towns in the county and the hosting fees for the www.monticelloin.com website for $1,285.40. The Commissioners have not been approached or made any kind of commitment for the White County Christmas music, therefore, payment was denied for the $1,429.60. The Commissioners agreed to pay $4,135 of the $10,000 requested.

  • Commissioner Ferguson made a motion to approve and pay all claims as advertised with the exception of the changes to the Chamber of Commerce claim, seconded by Commissioner Schmierer.

Vote: Unanimous

OPEN BIDS FOR THE RENOVATION OF THE FOOD PANTRY BUILDING

Commissioners Secretary Donya Tirpak announced that the bid opening for the renovation on the White County Food Pantry has been postponed until November 1, 2004. The legal notice for advertising the bid invitation was printed only once in local news publications when it should have run twice. This will be readvertised and put on the November 1st Commissioners agenda.

AREA PLAN

Diann Weaver, Director, appeared before the Commissioners presenting the following:

Garry L. & Paula E. Cosgray is requesting to rezone .710 of an acre from an L-1 (Lake Residence) to a B-2 (General Business). The property is located at 1797 N. Francis Street in Norway.

The APC voted to recommend this amendment to the Commissioners by a vote 9 yes and 0 no.

Commissioner Heimlich asked if anyone was present to speak about this request. No response.

  • Commissioner Schmierer made a motion to approve Ordinance No. 469-04 from an L-1 to a B-2 for Garry L. & Paul Cosgray at 1797 N. Francis Street in Norway, seconded by Commissioner Ferguson.

Vote: Unanimous

HOLIDAY SCHEDULE – HWY DEPARTMENT

Steve Brooke, Hwy Superintendent, presented a list of holidays for 2005.

January 3rd New Years Day

February 11th Lincolns Birthday

February 21st Presidents Day

March 25th Good Friday

May 30th Memorial Day

July 4th Independence Day

September 5th labor day

October 10th Columbus Day

November 11th Veterans Day

November 24th & 25th Thanksgiving Day

December 26th Christmas Day

  • Commissioner Schmierer made a motion to approve the holiday schedule for 2005 for the White County Hwy. Dept. as presented, seconded by Commissioner Ferguson. Vote: Unanimous

LAKEVIEW HOME

Kae Fuller, Director, appeared before the Commissioners with Edwin Buswell, Interim Director of Kankakee-Iroquois Regional Planning Commission. They discussed the beginning process of a grant application for funding of an elevator, and possibly other improvement projects, at Lakeview Home.

Kae Fuller explained that the Commissioners could apply for a $50,000 Community Development Block Grant (CDBG), which would require a 10% local match. Ms. Fuller said that donations from the community and local businesses have been given to the home to make up the 10 percent local match.

Mr. Edwin Buswell explained that the county could only apply for three CDBG’s at a time. Currently, the County has two open, one for the White County Food Pantry renovation project and the other for the Brookston’s new fire truck. Mr. Buswell said that a letter of intent needs to be written from the Commissioners just to see if the home is even eligible for the grant. The county will have six months to apply for the grant after submitting the letter of intent.

The Commissioners said that they would like to wait and keep one option open in case something should come up. Mr. Buswell said that the six-month waiting period would be about the time the food pantry project is expected to be completed.

The Commissioners did give approval to submit a letter of intent.

VOTING PLACES IN WHITE COUNTY

Voter’s Registration Clerk Mary Reid presented a list of voting places in White County for the General Election of 2004.

Big Creek Chalmers Town Hall

Cass Richard Welker Residence

Honey Creek Reynolds Fire House

Jackson Burnettsville Community Center

Liberty 1 Buffalo Fire House

Liberty 2 Sitka Baptist Church

Lincoln Idaville Fire House

Monon 1 Monon Fire House

Monon 2 North White High School

Monon 3 Lions Club Building

Prairie 1 Frontier – Brookston Gym

Prairie 2 Frontier – Brookston Gym

Princeton 1 Firehouse Community Room

Princeton 2 Firehouse Community Room

Round Grove Don Burton Residence

Union 1 American Legion

Union 2 CDC Resource Center

Union 3 Moose Lodge

Union 4 County Building

Union 5 County Building

Union 6 County Building

Union 7 County Building

West Pint Tri-County High School

  • Commissioner Schmierer made a motion to approve the list for the voting places in White County as presented, seconded by Commissioner Ferguson. Vote: Unanimous

TELEPHONES AT ANNEX BUILDING

Commissioners Secretary Donya Tirpak explained that the new offices and conference room at the Annex Building would require a phone line extender to be added to the system. Currently, all of the telephone lines are used up and the extender will give access to 12 more lines to the building.

The cost of the MCK Extender 6000 12 port is $4,682.78; the total, including labor and telephone sets, is $10,793.95.

The Commissioners discussed using the funds left over from the Bio-Terrorism grant and also funds from the Bio-Terrorism Coordinator grant to pay for the bill. The Commissioners suggested paying as much as possible with the funds from the grants and whatever the balance was to pay from the Commissioners budget.

  • Commissioner Schmierer made a motion to approve the contract with Sprint for the installation of the MCK Extender 6000 12 port telephone lines at the cost of $10,793.95 at the Annex Building, seconded by Commissioner Ferguson. Vote: Unanimous

TRAVEL POLICY

Auditor Mary Jo Pool said that in the travel policy it does say that when the state mileage rate increases that the county’s rate should go up. Auditor Mary Jo Pool asked if the Commissioners’ wanted to raise the mileage rate, county $.28 and state $.34, for reimbursing county employee’s traveling for the county. The Commissioners’ didn’t think that this decision would be left up to them; this is something the Council would decide.

This will be discussed at the joint meeting with the Council.

PARKING LOT – SPRINT BUILDING

Commissioners Heimlich discussed that Larry Fuca, Sprint Representative for the Sprint building located at the corner of Washington and Illinois, have said that they have no problem entering into an agreement with the county to use the Sprint parking lot for the county employees. Mr. Fuca pointed out that the agreement must cover issues, as far as, the county assuming responsibility and also upkeep the maintenance of the parking lot. The parking spaces are not marked, so we are assuming that there are about 20-25 parking spaces. Commissioner Heimlich mentioned that the county purchases any remainder spots that are needed.

 

Commissioner Schmierer said that if we lease the of the parking lot, south side only, for $1 a year this will give the county the liability for that area. Commissioner Schmierer asked the County Attorney to write up an agreement and mail it to Mr. Fuca.

The Commissioners asked the Secretary to also get an exact total of spaces that the county needs for full-time employees.

BRIDGE PROJECT NO. 105

  • Commissioner Ferguson made a motion to accept the bid contract from Wirtz & Yates Construction

Company, Inc., of Kentland, for $314,090.57 for the reconstruction of Bridge No. 105, seconded by Commissioner Schmierer. Vote: Unanimous

SIDEWALK REPAIRS ON THE SOUTH SIDE OF THE COURTHOUSE

The City of Monticello made the legal advertisement to receive sealed quotes for the city sidewalk replacement on the Southside of the White County Courthouse. Two quotes were received from the following:

Wrede & Sons, Monticello $14,845.39

M.R. Louthain $14,337.60

The City of Monticello accepted the quote from M.R. Louthain.

The City of Monticello did ask the County Commissioners to pay 75% of the quoted price and the City of Monticello will pay the 25%.

  • Commissioner Schmierer made a motion to have the County pay 75% of the quote from M.R. Louthain for the Southside sidewalk replacement of the White County Courthouse, seconded by Commissioner Ferguson. Vote: Unanimous

There being no further business to come before the Commissioners, meeting adjourned.

_________________________ _____________________________ _______________________________

John C. Heimlich, President Ronald Schmierer, Vice President O.D. “Bud” Ferguson, Member

ATTEST: ______________________________

Mary Jo Pool, White County Auditor