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BE IT REMEMBERED, that the White County Commissioners held a Public Hearing at the White County Courthouse on March 17, 2003, beginning at 8:00 a.m., on the second floor of the Commissioners’ Chambers.

Commissioners present were: President John C. Heimlich; Vice President Ronald Schmierer and Board Member O.D. “Bud” Ferguson. White County Auditor Mary Jo Pool and White County Attorney George Loy were also present.

Commissioner John C. Heimlich called the Public Hearing to order.

The purpose of the public hearing was for a modification request for the Community Focus Fund Grant for the White County CDC Resources project.

Valorie Hunter, Kankakee-Iroquois, explained that bids were opened on February 18, 2003 for the CDC project and all of the bids received came in higher than expected. When the original application was filed for the Community Focus Fund Grant the maximum amount of the grant, which is $500,000.00 was not requested. CDC requested $400,000.00 for the project, which was received in the summer of 2002.

Valorie Huneter submitted a Resolution to the Commissioners requesting authorization to an additional $99,902.00 Community Focus Fund Grant from the Indiana Department of Commerce for the project.

Commissioner Heimlich asked the public if there was any questions or comments about the public hearing. No response.

Commissioner Heimlich closed the public hearing.

BE IT REMEMBERED, that a Regular Meeting of the White County Commissioners was held at the White County Building at 8:15 a.m. on March 17, 2003, on the second floor of the Commissioners Chambers.

Commissioners present were: President John C. Heimlich; Vice President Ronald Schmierer and Member O.D. “Bud” Ferguson. Also present were Commissioners’ Secretary Donya Tirpak, White County Auditor Mary Jo Pool and White County Attorney George Loy.

Commissioner President John C. Heimlich called the Commissioners’ meeting to order.

Commissioner Schmierer made a motion to approve the resolution authorizing the submittal of a modification request for the Community Focus Fund Grant for CDC, seconded by Commissioner Ferguson. Vote: Unanimous

RESOLUTION # 03-03-17-01

RESOLUTION OF THE WHITE COUNTY COMMISSIONERS, INDIANA,

AUTHORIZING THE SUBMITTAL OF A MODIFICATION REQUEST FOR THE COMMUNITY FOCUS FUND GRANT CF-02-108 TO THE INDIANA DEPARTMENT OF COMMERCE.

WHEREAS, the White County Commissioners, Indiana recognizes the need to stimulate growth and to maintain a sound economy within its corporate limits; and

WHEREAS, the Housing and Community Development Act of 1974, as amended, authorizes the Indiana Department of Commerce to provide grants to local units of government to meet the housing and community development needs of low and moderate income persons; and

WHEREAS, the White County Commissioners, Indiana has conducted or will conduct a public hearing prior to submission of a modification request to the Indiana Department of Commerce, said public hearing to assess the housing, public facilities and economic needs of its low and moderate income residents;

NOW THEREFORE, BE IT RESOLVED by the White County Commissioners, Indiana that:

  1. The White County President Board of Commissioners is authorized to prepare and submit a grant modification request for the Community Focus Fund Grant, CC-02-108, for the amount of Ninety-Nine thousand, two hundred two dollars (99,902) in additional funding to address completion of the White County CDC Resources renovation, and to execute and administer a resultant grant including requisite general administrative and project management, contracts and agreements pursuant to regulations of the Indiana Department of Commerce and the United States Department of Housing and Urban Development.

Adopted by the White County Commissioners, Indiana this 17th day of March.

MINUTES

Commissioner Ferguson made a motion to approve the minutes as presented for the regular meeting on March 3, 2003, seconded by Commissioner Schmierer. Vote: Unanimous

PAYROLL

Commissioner Schmierer made a motion to approve the payroll for March 24, 2003, as presented, seconded by Commissioner Ferguson. Vote: Unanimous

APPOINTMENT - ALCOHOL BEVERAGE BOARD

Commissioner Schmierer made a motion to appoint Kenneth George from Monon to the Alcohol Beverage Board taking the place of John Mull for a term expiring December 31, 2003, seconded by Commissioner Ferguson. Vote: Unanimous

EMERGENCY MANAGEMENT

Gordon Cochran, Director, said he attended another meeting discussing the Comprehensive Emergency Management Plan. If White County receives the grant of $15,859.03, this money must be used strictly to enhance the County’s Comprehensive Emergency Plan. Originally, it was mentioned that after the plan was developed any money left over the County could use for training equipment. Now they are saying that all of the money must be used strictly for the plan by keeping it updated and in action.

In the contract, two performance options are available to develop the Comprehensive Emergency Plan. Mr. Cochran feels that the Commissioners might want to consider hiring an outside company, which would be Option 1 in the contract, because of all of the hours involved. Payment for the outside company will be made through the grant. Mr. Cochran stressed that he does not have the 300 man-hours to put into this program at this time.

Other funds available to White County will be $2,798.60 for expanding a Community Emergency Response Team training with the County. The Neighborhood Security Watch plan will involve training the public with basic first- aid, CPR, basic fire suppression with fire extinguishers, and what to look for in the your neighborhood. After the $2,798.60 funds are gone, the County is responsible for equipment thereafter.

Gordon Cochran recommended to the Commissioners that they sign the contracts now, so they can be turned into the state by the deadline and a decision can be made at a later date whether or not to hire an outside company (Titan) to perform the work.

WHITE COUNTY HIGHWAY DEPT.

Steve Brooke, Hwy Superintendent, reported that he has a 1989 Dump Truck that has “locked-up”. A short discussion was made whether or not to rebuild the truck or use the money and apply it towards a new one.

WHITE COUNTY AREA PLAN

Diann Weaver, Director, appeared before the Commissioners presenting Rezoning Petition #813. Twin Lakes School Corporation (Eastlawn Elementary) is requesting to rezone 0.517 of an acre from an A-1 (Agricultural) to R-2 (One and Two Family Residential). The property is located between Idaville and Burnettsville, South of U.S. Highway 24 at 47 S. 1300 E.

The Area Plan Commission heard this petition in a public hearing on March 10, 2003. The Area Plan Commission voted to recommend this amendment to the Commissioners by a vote of 9 yes and 0 no.

Commissioner Heimlich asked if anyone was present to speak about the request. No response.

Commissioner Schmierer made a motion to approve Rezoning Petition #813 (Ordinance No. 439-03) for the Twin Lakes School Corporation (Eastlawn elementary) at U.S. Highway 24 at 47 S. 1300 E., seconded by Commissioner Ferguson. Vote: Unanimous

MAXIMUS

Chuck Malinowski, Senior Manager appeared before the Commissioners presenting a proposal to continue the work that they have done for White County for the past 15 years. In the past, Maximus recovers indirect costs from the State of Indiana for Welfare Administration and Child Support Enforcement. Maximus bills the State, and White County receives the payments on a quarterly basis.

The most recently completed CAP based on year-end 2001 financial information and used for recoveries in 2003 show that White County should receive approximately $31,354 into the General Fund.

Recoveries for White County over the past few years:

  1. $ 8,671.77

  2. $20,313.21

  3. $14,033.07

  4. $ 7,948.50

  5. $16,779.35

  6. $21,354.66

Maximus contract fees are based on county population. Mr. Malonski said that since the last Census for White County our fees have been raised to the next tier being ($7,250). Councilman Anderson suggested that since White County is barely over the population of 25,000 that Maximus lower our rate to the $4,500.

Mr. Malonski agreed that he would lower the contract fee to $4,500 and reissue a revised contract. If the County signs the contract for three years this will lock in the $4,500 fee.

The Commissioners said that they would take the contract under advisement and make a decision at the next meeting in April.

Mr. Malonski did explain that a former employee, David Lynn, developed a firm called Sequoia Consulting offering the same type of service. Maximus are having internal issues with Mr. Lynn regarding a “Non-Compete Employment Agreement” that is being raised with his marketing in Indiana.

TWIN LAKES SEWER BOARD

Twin Lakes Sewer Board Member Art Anderson asked the Commissioners if they would approve for the TLRSD a parcel sub-divided without them (TLRSD) having to go through the Area Plan office.

White County Attorney George Loy explained to Mr. Anderson that at the present time the Sub-Division Ordinance does call for the TLRSD to go through all the necessary measurers to be approved and the Commissioners cannot ignore the current ordinance at this time.

Commissioner Heimlich explained that he understands what Mr. Anderson is asking and does not disagree that maybe the ordinance should be changed. Commissioner Heimlich said that he would talk with the Director of the Area Plan office.

Council President, James Mann, called the Council meeting to order in joint session with the Commissioners. The following members were present: James Mann, Richard Horton, Art Anderson, Dennis Carter and Linda Maudlin.

BUILDING INSPECTOR

Building Inspector Dave Anderson reported that there were twenty-five permits issued last month. Four permits were for new homes.

E-911

E-911 Director Erin Huber introduced a new 911 Dispatch employee, Anthony Stroup. She also reported that the 911 installations is still ongoing and will go on line Wednesday.

LAKEVIEW HOME

Lakeview Home Director Kae Fuller presented her monthly report.

Lakeview Home received a notification saying that they will receive pament of $27.00 per day for all ARCH residents effective July 1, 2003. Lakeview Home is required to raise the private pay rate above $27.00 per day to take full advantage of the new ARCH reimbursement rules.

Kae also asked about contacting PMSI, Inc., to see if they could secure a grant to purchase a new elevator for the county home. Commissioner Schmierer said that he would contact Kankakee Iroquois Planning to see if they might help secure a grant.

ENVIRONMENTAL OFFICER

White County Environmental Officer John Raines appeared to give his monthly report. Since the snow has been melting he has received a lot more complaints.

Mr. Raines has been working with the White County Attorney George Loy in Court with three violators. They got convictions on two and the third has asked for and received an extension.

WHITE COUNTY MEMORIAL HOSPITAL

Dave Bailey, Vice President of Operations, presented the Financial Analysis for the month of February, 2003. He said the new CAT scan and MRI were performing well above their expectations.

WHITE COUNTY INDUSTIRAL FOUNDATIONS

Industrial Foundation Director Cinda Kelley presented her monthly report. She has been working on five different attraction projects. She said progress continues on the Monon project.

At this time the Council adjourned to their own meeting room.

SEQUOIA CONSULTING GROUP

David Lynn, Owner, appeared before the Commissioners discussing the proposal that he submitted at the last meeting regarding annual cost allocation plan.

Working for Maximus for the last 13 years, Mr. Lynn has participated with the White County account. Since January 2003, Mr. Lynn has started his own firm and explained three advantages White County Would have if hiring his firm.

  1. Contingency Fee: The contingency fee is 10% lower than Maximus

  2. Total Cost: The cost of doing the service will be 10% lower than Maximus

  3. The County will not have to pay for the service until payments from the State are received.

Mr. Lynn did explain that he is a one-person firm and does have a home in Zionsville, Indiana. Currently, he does not have any contracts in the state of Indiana.

The maximum fee that will be charged for White County would be $6,525.00.

The Commissioners said that they would take the proposal under advisement and make a decision at the next meeting.

WHITE COUNTY VISITOR’S BUREAU

Commissioner Schmierer asked that if the Board Members of the White County Visitor’s Bureau are having a meeting, does this meeting have to be advertised. White County Attorney George Loy said that it does not have to be advertised in the newspaper. A copy of the public meeting must be posted at the principal office of the public agency holding the meeting and a copy of the public notice must be delivered to the news media at least forty-eight (48) hours before the meeting.

There being no further business to come before the board, meeting adjourned.

_____________________________ _____________________________ _______________________________

John C. Heimlich, President Ronald Schmierer, Vice President O.D. “Bud” Ferguson, Member

ATTEST: ______________________________

Mary Jo Pool, Auditor