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BE IT REMEMBERED, that a regular meeting of the White County Commissioners was held at the White County Building at 8:00 a.m. on April 7, 2003, on the second floor of the Commissioners Chambers.

Commissioners present were: President John C. Heimlich; Vice President Ronald Schmierer and Member O.D. “Bud” Ferguson. Also present were Commissioners’ Secretary Donya Tirpak, White County Auditor Mary Jo Pool and White County Attorney George Loy.

Commissioner President John C. Heimlich called the Commissioners’ meeting to order.

MINUTES

Commissioner Schmierer made a motion to approve the minutes for the regular meeting on March 17, 2003, seconded by Commissioner Ferguson. Vote: Unanimous

 

PAYROLL

Commissioner Ferguson made a motion to approve payroll for March 17, 2003, as presented, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

Commissioner Schmierer made a motion to approve the claims as advertised, seconded by Commissioner Ferguson. Vote: Unanimous

EMERGENCY MANAGEMENT

Gordy Cochran, Director, discussed two companies that he met with and received bids to prepare a County Comprehensive Emergency Plan. PDK Enterprises, L.L.C. submitted an agreement for the total contract price of $14,950.00.

Mr. Cochran said that he has worked with Mr. Paul M. Bergman, Owner/Managing Member of PDK Enterprises, in the past. Mr. Bergman past employment experience consisted of being an employee with Titan, Washington D.C. Police Department, an Emergency Management Director for 7 years and at one time a County Councilman. Mr. Bergman told Gordy that he could have this project done in about two months.

Commissioner Schmierer made a motion to approve the agreement with PDK Enterprises, L.L.C. for the local emergency planning, seconded by Commissioner Ferguson. Vote: Unanimous

COURTS – SOFTWARE

Commissioner Heimlich said that an all day meeting was held last week by Judge Mrzlack and also organized with JTAC (Supreme Court Judicial Technology and Automation Committee) Case Management. Mr. Bob Mounts, employee of JTAC, and other representatives of JTAC spent the day with other departments (Probation, Clerks, Prosecutors) that work with the Courts discussing new software that will tie these offices together. This is a statewide project and White County may be the first. Commissioner Heimlich said that someone would be coming before the Council and Commissioners in a couple of months with a proposal for hardware. There will be no charge for the software.

DIRECTOR FOR WHITE COUNTY RECYCLING

Commissioner Heimlich said that Bill Smith, Director of the White County Recycling Center, has notify them of his retirement on May 31, 2003. Commissioner Heimlich asked the other Commissioners how and when they would like to start the process for replacing his position.

Commissioner Schmierer suggested that the position be advertised as soon as possible and interview the possible candidates. Commissioner Schmierer said that if there is someone interested for applying from within the county they can submit their resume and be interviewed.

 

White County Attorney George Loy suggested that they advertise the position and look at all the qualified candidates.

COMP-TIME PAY

Commissioner Heimlich asked the county attorney if a person is eligible to receive comp-time if they are a department head/supervisor that is paid salary.

White County Attorney George Loy presented the Commissioners a copy of the Fair Labor Act which explained public sector employees not covered by the FLSA would be elected officials, personal staffs of elected officials, policy-making appointees, legal advisors to elected officials, and legislative employees. Attorney Loy said that in his opinion the Recycling Director and Lakeview Home Director would not qualify for comp-time.

APPOINTMENT – WHITE COUNTY COMMUNITY CORRECTIONS BOARD

White County Community Corrections Director, Linda Roy, submitted in writing a request to appoint two open positions on the White County Community Corrections Board. The positions have never been filled and the term is for four years.

Commissioner Schmierer made a motion to appoint Linda Feuquay as the Mental Health position and Iris Murillo as the Minority Lay position on the White County Community Corrections Board for a four- year term beginning April 7, 2003, and expiring April 7, 2007, seconded by Commissioner Ferguson. Vote: Unanimous

MAXIMUS/SEQUOIA CONTRACT

The Commissioners discussed which company to choose to recover indirect costs from the State of Indiana for Welfare Administration and Child Support Enforcement. The two companies who presented proposals at the last meeting were Maximus and Sequoia.

Commissioner Schmierer made a motion to sign the contract with Maximus, seconded by Commissioner Ferguson. Vote: Unanimous

PRIMARY ELECTION & HOLIDAY SCHEDULE CHANGE

Commissioner Heimlich said that the White County Clerk, Bruce Lambert, informed him that there will only be one contested race this year and the Election Board has decided to have the election in that one precinct. Therefore, it is not necessary to close the Courthouse on May 6th.

All of the departments have agreed that they would like to have the “Holiday Schedule” changed so that the Courthouse would be open on May 6, 2003, and closed on December 26, 2003.

Commissioner Schmierer made a motion to amend the Holiday Schedule for 2003, showing Election Day on May 6, 2003 will not be a holiday and the Courthouse will be open and Friday, December 26, 2003, will be a holiday and the Courthouse will be closed, seconded by Commissioner Ferguson. Vote: Unanimous

PITNEY BOWES – POSTAGE MACHINE

Courtney Wicker, Pitney Bowes, appeared before the Commissioner presenting a Cost Analysis and pamphlet for a new DM500 Mailing System. The postage machine that the Courthouse currently has will be out of compliance in 2006. The cost analysis explained a total annual savings of $207.00 by leasing the new DM500.

The Commissioners said that they would take the proposal under advisement.

PRIMARY POLLING PLACE

White County Clerk Bruce Lambert presented a letter to the Commissioners approving the Lutheran Church of Our Savior, 122 Condo Street, Monticello, as the May 6th polling place for the Union 4 precinct, Ward 1 Republican primary election.

Commissioner Ferguson made a motion to approve the Lutheran Church of Our Savior at the May 6th polling place for the Union 4 precinct, Ward 1 Republican primary election, seconded by Commissioner Schmierer. Vote: Unanimous

LAKEVEIW HOME

A letter from the Indiana Family & Social Services Administration office was sent to Lakeview Home requesting approvals for a contract between the Division of Disability, Aging and Rehabilitative Services and White County. The purpose of the agreement is that White County Lakeview Home will participate in the residential care assistance program to provide care to eligible individuals as described in the contract effective July 1, 2003 , thru June 30, 2005.

Commissioner Schmierer made a motion to accept the contract between the State of Indiana Division of Disability, Aging and Rehabilitative Services and White County (Lakeview Home) for two years beginning July 1, 2003 and expiring June 30, 2005, seconded by Commissioner Ferguson. Vote: Unanimous

TWIN LAKES REGIONAL SEWER DISTRICT UPDATE

Don Apple, President of the Twin Lakes Regional Sewer Board, appeared before the Commissioners to give an update on the following:

Officers for 2003 TLRSD are Don Apple; President, Karl “Bud” Allen; Vice President, Lloyd Clerget; Secretary, Darlene Danford; Treasurer, Regie Shireman; Board Member, Jim Smith; Board Member, and Art Anderson; Board Member.

Big Monon Bay: Project is up and running. The board is very pleased with the efficient equipment that has been installed at the new plant.

Snow Ditch: Located on the west side of Lake Freeman and is now on line. The plant is running very efficient.

Idaville project: May 31st all letters were sent out to residents giving permission to connect to the sewer system within the next 90 days.

The sewer district estimated $60 million dollars being the cost of installing the sewer systems in White County. All of the money has been allocated to them from the federal government of 45% grant.

Norway project: Currently, they are in the design process and the plans have been sent to IDEM for Phase 1. This will include the area from the north end of Monticello City limits to Hogland Bay. This will finish up the entire side of West Shafer. This should be out to bid late summer early fall.

Phase II of the Norway project will be from the south end of Lowes Bridge to Pike Creek. The District is about 50-60% through the engineering process. This should be out to bid late fall 2003 or early spring 2004.

The Projects Committee has thought about going Pike Creek south to the north end of Jefferson Township. This will help the east side of Monticello for economic development.

Don Apple introduced Michael Darter as the new Plant Superintendent at the TLRSD. The TLRSD have their board meetings every 2nd and 4th Thursday, at 1:00 p.m. at the TLRSD office.

Mr. Apple did present a check to the Commissioners in the amount of $190,000.00. for the loan that was given to the district from White County for the Idaville project.

 

 

 

 

There being no further business to go before the board, meeting adjourned.

_____________________________ ______________________________ ______________________________

John C. Heimlich, President Ronald Schmierer, Vice President O.D. “Bud” Ferguson, Member

ATTEST: ______________________________

Mary Jo Pool, Auditor