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BE IT REMEMBERED, that a regular meeting of the White County Commissioners was held at the White County Building at 8:00 a.m. on November 3, 2003, on the second floor of the Commissioners Chambers.

Commissioners present were: President John C. Heimlich, Vice President Ronald Schmierer and Member O.D. “Bud” Ferguson. Also present were White County Auditor Mary Jo Pool, White County Attorney George Loy, and Commissioners Secretary Donya Tirpak.

MINUTES

Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting on November 3, 2003, seconded by Commissioner Ferguson. Vote: Unanimous

PAYROLL

Commissioner Ferguson made a motion to approve the payroll as presented for September 17, 2003, seconded by Commissioner Schmierer. Vote: Unanimous

WHITE COUNTY HEALTH DEPT. – MODEL FOOD ORDINANCE

Linda Russow, White County Food Protection Specialists, appeared before the Commissioners presenting the “Model Food Ordinance” that was discussed at the Commissioners last meeting. White County Attorney George Loy said that he is redrafting the ordinance putting it into verbal form. Attorney Loy will try to have the rough draft in passage form for the next Commissioners’ meeting.

Commissioner Heimlich asked what the difference was in the new ordinance compared to the old one. Linda Russow said that the penalty clause and Bed and Breakfast codes are two areas that are different and addressed more in the new ordinance.

Attorney Loy said that the old ordinance was written in 1964 and that it is so old that it does not refer to any of the current statues.

INTERNET E-MAIL POLICIES

Eric Storm, GIS Data Manager, appeared before the Commissioners presenting a “Policy for Acceptable Use of Work-Provided Computers, Digital Equipment, and Internet Access”. Mr. Storm recommended the County adopting the policy for liability purposes. Mr. Storm gathered the information for the policy from other counties and state policies.

The policy covers “definitions” which defines all county equipment being used for facilitating communications for work related to county government. The “permitted” and “not permitted” use of computers, digital equipment and Internet access. Currently, the County has no policy in place.

The Commissioners will have the county attorney look over the policy and discuss the policy at a future meeting.

Commissioner Heimlich asked Mr. Storm what the status was on having a County web site. Eric said that he currently has one up, www.wcgconline.net, but he is still updating and working on the site. Commissioner Heimlich suggested Mr. Storm talking with each office about what records should be made public on the Internet. Currently, Mr. Storm is putting basic information on the web site for each office, such as, contact names and office telephone numbers.

GARDEN LEASE

Commissioner Heimlich said that the garden lease is up for renewal and Jim Krintz is interested in continuing to rent the land. The cash rent of the 2.156 acres is at $100.00 per acre.

  • Commissioner Ferguson made a motion to renew the Garden Lease, 2.156 acres of land at Lakeview Home, for 2004 at the cost of $100.00 per acre ($215.60) to Jim Krintz, seconded by Commissioner Schmierer. Vote: Unanimous

COUNTY EMPLOYEE PARKING

Commissioner Heimlich said that the City has a Parking Committee that is in the process of changing their policy for City parking lots. The City’s proposal will be to mark parking spots as either two-hour or pay $60.00 for all year. The parking committee wanted a response from the county on this proposal. Commissioner Heimlich said that the County has available a parking lot that has 27 or 28 parking spots, which is not enough for all of the County employees. Commissioner Heimlich said that the county employees would have to adjust somehow.

AREA PLAN

Diann Weaver, Director of Area Plan, appeared before the Commissioners presenting Rezoning Petition #839. The property owner is Oak Tree Farm, LTD Partnership and the applicant is VMS, LLC. They are requesting to rezone 20.05 acres from an A-1 (Agricultural) to R-1 (Single Family Residence). The property is located in Prairie Township on the Northwest corner of County Road 300 East and County Road 850 South.

The Area Plan Commission did hear this request in a public hearing and Diann Weaver did say that there were people at the meeting opposing the request. The Area Plan Commission voted not to recommend this request to the Commissioners by a vote of 3 yes and 5 no.

Commissioner Heimlich asked if anyone was present to speak about this request.

Travis Pherson, Manager of VMS, LLC, said that his company builds custom homes in Tippecanoe County. During their five years in business, they have received a lot of request of having homes built in southern White County. Mr. Pherson explained that the restrictions on an A-1 zoning (setbacks and width requirements) does not meet their design requirements for the type of subdivision they have planed. The subdivision is designed to be built around cul-de-sacs and the width requirement does not allow for the cul-de-sac design.

Mr. Pherson reported that they do anticipate having 25 to 26 lots, but that total may change pending the soil samples. Mr. Pherson also pointed out that if the rezoning is not approved to an R-1 (Single Family Residence) that the subdivision can still be built with an A-1 zoning. If this is done they anticipate 18 lots with changes done to the design of the subdivision. A subdivision with an R-1 zoning will have a higher quality subdivision than a subdivision with an A-1zoning.

Commissioner Heimlich voiced his concern to the lot size being so small and each lot having their own septic system. Eventually, the system will go bad and this will become an issue.

Commissioner Schmierer also voiced his concerns that when the septic fails that this subdivision will have to be sewered and a sewage plant will have to be installed. It’s just a matter of time.

Mr. Teel, County Resident, appeared saying that there is a wetland in the middle of the property and according to the law you must create a wetland when one is destroyed.

Donna Rush spoke for the owners of the veal farm explaining why operation has been down for the past two years. She said that in the future the barn will be used for cattle and they cannot afford to lose their livelihood because neighbors are complaining of the smell from the cattle.

Delores Rush, property owner of the veal farm, said that when the veal operation is running there are a lot of semi trucks in and out of CR 850 delivering feed and picking up dead carcasses. This is something that the new neighbors are not going to like. She also voiced concern to the water table.

Mr. Pherson’s last remarks were that regardless of the rezoning of an A-1 to an R-1 there is going to be a development at this location. The change in the rezoning is only a changing factor of the quality of development that will be built.

Diann Weaver, Director, did verify to the Commissioners that an A-1 subdivision allows as small as one (1) acre lots, 60 foot off the front road right a way, 100 foot from the rear and 15 feet on each side. An R-1 subdivision allows for 7,500 sq feet for a lot, 32 foot from the front road right a way, 35 feet from the rear and 9 feet on each side.

  • Commissioner Schmierer made a motion to deny the Rezoning Petition #839 based upon the fact that we do not need another district built that is not capable of handling sewage and questions if there is a wetland for property located in Prairie Township on the Northwest corner of County Road 300 East and County Road 850 South for the applicant of VMS, LCC, seconded by Commissioner Ferguson. Vote: Unanimous

E-911 PROPOSAL

Robert Bryant and David Fisher, Representatives of WTH Engineering, appeared before the Commissioners presenting a proposal for the E-911 mapping system. WTH will use all of our existing layers that we currently have and transfer them to their map engine.

Terri Conwell, Director, said that the system that the E-911 is currently using is working fine and she is not in any hurry to get the mapping done.

Commissioner Schmierer said that the E-911 department is not ready to make any changes at this time. They will consider the proposal but this is something that will have to go before the Council for additional appropriations.

Council President, James Mann, called the Council to joint session with the Commissioners. Council members present were: James Mann, Faye Lowring, Harry Voorhis, Richard “Buz” Horton, Art Anderson, and Linda Maudlin.

ENVIRONMENTAL OFFICER

White County Environmental Officer, John Raines, appeared presenting his report of complaints and violations for October 2003. The new cell at the landfill is completely finished and they are currently waiting on IDEM’s approval to use it.

Discussed a property owner that would not clean up his property until it was turned over to Attorney George Loy. Once our Attorney set a court appearance, the owner cleaned up the property.

BUILDING COMMISSIONER

White County Building Inspector, Dave Anderson, said there were seventy-one permits issued last month and eleven of them were for new homes.

LAKEVIEW HOME

Lakeview Home Director Kae Fuller presented her monthly report. She reported that she is running out of storage space for old computer parts. Marla Maffett, Solid Waste Dept., has volunteered to take the parts to Winamac. Commissioner Heimlich will discuss this with Marla.

The residents Christmas dinner will be held on Saturday, December 13th and Kae gave an invitation to the Commissioners and Council members to attend.

E-911

E-911 Director Terri Conwell says that she talked with the State Treasurer’s Dept. again about being reimbursed for mapping. Terri was told that any extra layers the county adds onto the mapping system (layers that would be of use to certain departments such as the Area Plan) will not be reimbursed by the State.

The Ra-Comm maintenance agreement for 2003 is up for renewal to cover the radio equipment. The annual cost for 2004 is $6,912.00. Commissioner Schmierer said that the Commissioners would approve the contract at the next meeting.

Terri reported that they would not be using the C.A.D. system.

INDUSTRIAL FOUNDATION

Industrial Foundation Director Cinda Kelley appeared presenting her monthly report.

Cinda is currently working on three grants that she would like to have an approval on.

The County did give Cinda, at a previous meeting, approval to apply for the Community Development Block Grant with Vanguard for $500,000.00, which will be used for training employees. Cinda will be devoting one day a week at Vanguard assisting them in channeling the funds from the grant. The county will have to have two public hearings for this grant, which must be 10 days apart. She will schedule one before a Commissioners’ meeting and one in Monon.

Cinda is also working with the Workforce Investment Board for the Tippecanoe Area Partnership. They are currently applying for a regional grant in the amount of $400,000.00, which will include White County. They would like a letter of support from the White County Commissioners.

Commissioner Schmierer made a motion to send a letter supporting the Regional Grant in the amount of $400,000.00 with the Workforce Investment Board/Tippecanoe Area Partnership, seconded by Commissioner Ferguson. Vote: Unanimous

Cinda is also working on a CDAG (Community Development Action Grant) that will be used to hire Troy Geisler for the year 2004. The grant application does ask for a letter of support showing that White County will continue financial support of the White County Strategic Planning process. The County Commissioners did budget $15,000.00 for 2004.

  • Commissioner Schmierer made a motion to send a letter of support to the Community Development Action Grant to continue financial support to the White County Strategic Planning process for 2004, seconded by Commissioner Ferguson. Vote: Unanimous

WHITE COUNTY MEMORIAL HOSPITAL

Paul Cardwell, White County Hospital CEO, presented the Financial Analysis Report for the month of October 2003.

White County Memorial Hospital will soon be partnering for emergency room services with a physician group from St. Elizabeth Medical Center in Lafayette. There will be a rotation of seven board certified emergency room physicians. The cost per year will be $1,164,000.00 with the hospital paying $25,000.00 a month. The partnership will begin December 16, 2003.

MONTICELLO FIRE DEPARTMENT/ AMBULANCE CONTRACT

Commissioner Heimlich discussed the Ambulance Contract between the County and the City of Monticello that was proposed at the last joint meeting. The City proposed a three-year contract paying $280,000 in 2004, $400,000 in 2005, and $500,000 in 2006. The Commissioners decided that it would be best to do a one-year contract and at mid-year, before budget time, a financial information sheet should be available from the City to show exactly how much is needed for an ambulance service.

White County Attorney George Loy presented a proposal for White County to pay to the City of Monticello $250,000 for 2004 Ambulance Service.

  • Commissioner Schmierer made a motion to approve the proposed contract with the City of Monticello for Ambulance Service for the year 2004 in the cost of $250,000, seconded by Commissioner Ferguson. Vote: Unanimous

WATERSHED MAPPING PROPOSAL

White County Surveyor Denny Sterrett appeared before the Commissioners and Council discussing the possibility of including watershed mapping as a separate layer on the GIS system (Internet). He has received a proposal from

Plexis Group at the cost of $28,110.00. WTH Engineering is also interested in putting in a proposal. They will submit a proposal at the next joint meeting.

At this time the Council adjourned to their regular meeting.

BRIDGE #228 – DON WARD

County Engineer Donald Ward appeared before the Commissioners presenting documents to be approved for a “Right of Way Grant” for homeowners being affected with the bridge project #228 (100 E. Bridge). The effected property owners have settled for $6,000 per acre for the additional right-of-way above the 20 feet that is already there. The County will also reimburse them money for the cost-to-cure their trees along the project.

Commissioner Schmierer made a motion to approve the Right-of-Way Grant’s for Leslie and Carolyn Hicks and Robert and Sherry Kreag as presented by County Engineer Donald Ward, seconded by Commissioner Ferguson. Vote: Unanimous

WHITE COUNTY AVIATION BOARD

Stan Holstra, submitted a letter of resignation from the Aviation Board effective January 1, 2003. He will be moving to Florida.

Commissioner Schmierer made a motion to accept the resignation of Stan Hostra from the Aviation Board effective January 1, 2004, seconded by Commissioner Ferguson. Vote: Unanimous

There being no further business to come before the board, meeting adjourned.

_____________________________ ______________________________ ______________________________

John C. Heimlich, President Ronald Schmierer, Vice President O. D. “Bud” Ferguson, Member