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 BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on July 19, 2010 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 Council President Richard Horton called the Council meeting to order in joint session with the Commissioners.  The following members were present:

  Richard G Horton          Kevin L Crabb  Gary W Hendryx
  Dennis E Carter             Bruce D Clear  Raymond L Kramer Jr
Dennis D Cain
  

 For content of joint session, see Commissioners’ minutes.

MINUTES
  Councilor Kramer made a motion to accept the June 21, 2010 minutes.  Councilor Clear seconded the motion.         Vote:  Unanimous

ADDITIONAL APPROPRIATIONS
 BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund.  Herein specified and subject to the laws governing the same.
      REQUESTED   ALLOWED  
WHITE COUNTY TREASURER
 Huntington (Lockbox)  $   4,410.40   $   4,410.40
      __________   __________
      $   4,410.40   $   4,410.40
 
 Councilor Hendryx made a motion to appropriate the above request from the General Fund.  Councilor Kramer seconded the motion.    Vote:  Unanimous

WHITE COUNTY SHERIFF’S DEPARTMENT NEW HIRE
 Sheriff John Roberts said Jail Commander Steve Rettig will retire August 31, 2010.  He said the Jail Commander needs to be hired from the outside.  He has interviewed four females, all certified jailers.  The salary would be the same as the existing Commander less his longevity of $250.  Councilor Cain suggested the Sheriff

Candidates be involved in the hiring process since the one elected will be working with the new commander.  Sheriff Roberts said he has involved two of the candidates, but hasn’t been able to contact the third one.  Sheriff Roberts has also given them the annual budget to get their input, and has invited them to sit in on the budget hearing.

 The Councilors were favorable to hiring a Jail Commander replacement.
 The Sheriff’s Merit Board asked Sheriff Roberts to ask the Council about housing inmates.  The State Jail inspectors have said on three occasions the State will be housing more inmates rather than the County.  Contradicting that, the Department of Corrections said the County should house more inmates.  In reality he feels there

will be more early releases. 

WHITE COUNTY BUDGET HEARINGS
 President Horton said Information Technology Director Eric Storm has updates to load onto all the County laptops.  Mr. Storm would like everyone to leave laptops with him on August 2, 2010 so they can be ready for budget hearings the next week.  Auditor Guingrich said all budgets except the Commissioners’ have been turned

in.  She will have her part ready for Mr. Storm to load onto everyone’s computers.  Umbaugh and Associates will have a representative in her office the last week of July and August 2nd. 
 President Horton was surprised at the high balance on the last report in County Economic Development Income Tax (CEDIT).  Councilor Kramer reminded that it was kept to use on the Wolcott Corridor because the debt would use about two thirds of the money in CEDIT. 
 President Horton also noted the net appropriation for County health insurance was $808,000 (30% of which is $240,000).  Auditor Guingrich said employees need to do the wellness checks as preventative measures.  Councilor Cain said you can’t force people.  Jim Annis said the school gives a $25.00 gift card to staff for having

wellness checks and there is a drawing for those who have had the checks.  Councilor Kramer said it would be good to give Leah Hull an incentive to promote wellness checks.  Auditor Guingrich said approximately 40% of Ms. Hull’s time is spent on human resources, mostly dealing with health claims.  Councilor Cain said the extra

work might require hiring an extra person or part-time person for the Auditor’s Office.  Area Plan Director Joe Rogers said he is a diabetic and pays out of pocket $3.00 for a test and $55.00 for a complete blood profile semi-annually and the County’s health insurance plan will not reimburse him.  However, if he pays for a doctor and the

doctor orders the lab work for $275.00, the insurance will pay for it.  He wishes the Council would look at these other parts of the program to make costs more manageable.
 Department Heads have approached President Horton about how to handle requests for raises in their offices for the budget hearings.  He has advised them to put in for the request because the request can be denied.  There would be no possibility of a raise if it is not in the advertised budget.  In other words it cannot be added

later, but it can be taken out. 

AREA PLAN ACCOUNTING
 Mr. Joe Rogers said he would like to purchase a five-drawer steel cabinet to store subdivision maps.  The cabinet would cost $2,000 or less.  The office is required to keep copies of subdivision plat maps which are currently stuffed in a drawer and take a long time to locate.  It is also required to retain historical zoning maps for

preservation which are rolled up behind his desk.  The office also keeps street right-of-way maps.  Mr. Rogers said the cabinet would allow him to organize and categorize the maps to make them easy to locate, and better preserve them.  There is $3,000 in the Professional Services line item that he has not used and doesn’t foresee

using it in the near future.  He would like permission to make the purchase from that line item in his budget. 
 President Horton asked if the maps could be scanned and kept in the computer.  Mr. Rogers said maps legal size or smaller are on the computer, but the courthouse does not have the capability to scan and store the larger mylar maps.  Even if the technology were there, the maps would be reduced to a size too small to read on

computer.
 Councilor Clear asked if there should be a line item added to the Area Plan Budget for purchases such as this.  Auditor Guingrich didn’t think it would be necessary for a one-time purchase. 
 Councilor Kramer made a motion to purchase a map storage cabinet from Professional Services.  Councilor Carter seconded the motion.    Vote:  Unanimous


ADJOURNMENT
 There being no further business to bring before the Council, Councilor Cain made a motion to adjourn.  Councilor Kramer seconded the motion.   Vote:  Unanimous

 


___________________________          ___________________________            ___________________________          
RICHARD G HORTON, PRESIDENT     DENNIS E CARTER                           GARY W HENDRYX                                         


___________________________             ___________________________            ___________________________
          DENNIS D CAIN                                       KEVIN L CRABB                             RAYMOND L KRAMER JR


___________________________              Attest:  ___________________________
            BRUCE D CLEAR                         JILL GUINGRICH, AUDITOR