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 October 4th, 2010

 The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana.  Board members present were:  President Ronald Schmierer, Vice President Steve Burton, and Drainage Board Member John Heimlich.  Also present were Attorney George W. Loy,

Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett, and Secretary Jamie Rozzi. 

  Also in attendance was Sharon Watson with White County Soil & Water.

The first item on the agenda was to approve the minutes from the September 20th, 2010 meeting. Board Member Burton so moved.  Board Member Heimlich seconded the motion.   Motion carried unanimously.

The next item on the agenda was to discus posting the White County Sediment and Drainage Control Ordinance on the department website. 

Surveyor Sterrett stated, “I think Eric is ready to put it on.  We have it digitized.  Do the Commissioners have any problems with putting it on there?  Right now we are charging $15 to get it.  Well, if we put it online we won’t be charging anything, unless we want to.”

Chairman Schmierer stated, “But right now they have to come in and pick it up and we charge them $15.”

Chairman Schmierer asked, “What’s your assessment for doing it?”

Surveyor Sterrett stated, “It’s my opinion to put it on there…it’s not costing anything.”

Chairman Schmierer stated, “It will get a lot of the workload off of you guys.”

Surveyor Sterrett stated, “Well, yeah…there hasn’t been much building going, on or drainage plans, lately.”

Chairman Schmierer asked, “So what are you asking us?”

Board Member Heimlich stated, “If we approve putting it on the website...”

Chairman Schmierer asked, “Do we need a motion for that Counsel?”

Attorney Loy stated, “You can if you want…you don’t have to.”

Surveyor Sterrett stated, “I think the zoning ordinance is on there.”

Chairman Schmierer stated, “I say go ahead and do it.”

Surveyor Sterrett stated, “I’ll get with Eric and we’ll get it done.”

The next item on the agenda was to set rates on the J. D. Roudebush Drain. 

Surveyor Sterrett explained, “This is north and south of State Road 18 and 1000 West.  We’re going to do three drains over there at the same time.   They all have separate maintenance funds and we thought we could do it on maintenance.  The Mellon was 4,500 feet and it’s got enough money in it.  The Smith had enough money in it,

but the Roudebush does not have enough money in it.  Its 15,400 feet long and I figured at least $0.75 a foot to clean it, plus probably about $2,000 worth of brush, which would come to $13,550.  Right now when we collect for 2010 there will be $4,700 in the fund.  So if you subtract that you get $8,800.”

Board Member Burton asked, “What does it bring in per year?”

Surveyor Sterrett replied, “$917.00.  There is 1,200 acres in the drainage area and 75 cents per acre. Right now there is $3,800 in there.  So it is about at its peak right now.  The most it can collect is $3,600.”

Chairman Schmierer stated “Well, a 25 percent raise sure isn’t going to do it.”

Surveyor Sterrett stated, “No.  At $2.00 an acre and $10.00 minimum it would collect $2,400 per year.”

Chairman Schmierer stated, “It would still take it three years, four years to get it out of debt.”

Surveyor Sterrett explained, “If it was $3.00 an acre it would be $3,600 so that would be…”

Chairman Schmierer stated, “That’s still going to take it over two years.  It you didn’t want to put it in debt you can do…”

Surveyor Sterrett stated, “We can do Reconstruction.”

Chairman Schmierer asked, “How hard is that to do?”

Surveyor Sterrett stated, “It’s not hard.  We still have to send out notices.”

Board Member Burton asked “There hasn’t been a big history of maintenance money on this, has there?”

Surveyor Sterrett stated, “I don’t think so.”

Board Member Burton stated, “What I’m getting at is this doesn’t have a history or blow ups or anything like that…if we went out to three years on the maintenance, some of those that we know eat money, going out three years….”

Chairman Schmierer stated, “It’s probably going to have to be $3.00 an acre and then drop it back to $1.50.”

Board Member Burton stated, “$3.00 for three years and then drop it to $1.50.  We’ll still have to have a meeting to raise it.”

Attorney Loy stated, “So you need a notice to all the landowners that you are making a modification.”

Board Member Burton stated, “They have really wanted to get this project done.  I don’t think you’re going to get much resistance from anyone.”

Surveyor Sterrett explained, “Well, we need money to do the project and the bid may come in lower than that—I don’t know.  We’ve got a power line for a mile and a half that we’re going to have to deal with either that, or dip it from the road side…it might be possible to sit on the road with the excavator and clean the ditch and put it on the

other side.  I don’t know.  The poles are right along the ditch bank.”

Board Member Heimlich made a motion to set the rates on the J. D Roudebush at $3.00 per acre ($10.00) minimum) for three years and then drop down to $1.50 per acre.  Board Member Burton seconded the motion.  Motion carried unanimously.

The next item on the agenda was to report on the John Unroe tile. 

Chairman Schmierer stated, “We already got a report on that.”

Attorney Loy stated, “I gave them a full report.  It hasn’t changed since the last time we talked…we’re not responsible…”

Surveyor Sterrett stated, “Right, no we’re not responsible.”

Board Member Heimlich asked, “So it’s not on the Unroe?”

Surveyor Sterrett stated, “I don’t think it is.”

The next item on the agenda was to report on 2010 Spraying.

Surveyor Sterrett explained, “My help and I went out and looked back in June.  They did a pretty good job I thought.  The bid was for $15,986 and they billed us for $14,136.43.  I made a map of what they did and didn’t do and that’s about what I would have come up with.  They didn’t charge us for what they didn’t do because they ran

into some tall corn and didn’t want to knock the corn down. I went ahead and signed the claims.”

Chairman Schmierer asked if there was anything further for the Drainage Board.  Chairman Schmierer then adjourned the meeting.