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Commissioner present were President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Secretary Donya Tirpak.
Commissioner Heimlich called the meeting to order.
Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting on January 17, 2011, seconded by Commissioner Burton. Vote: Unanimous
Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Schmierer. Vote: Unanimous
Commissioner Schmierer made a motion to approve the claims as presented with the exception of the claim to the Twin Lakes Regional Sewer District for Lakeview Home, seconded by Commissioner Burton. Vote: Unanimous
Commissioner Heimlich presented a rental agreement from the Probation Department for the Armory. The Armory, located in Monticello, is where they hold the out-of-school suspension program for juveniles. The cost of the agreement is $400 per month and the term of the agreement is based on a month to month basis.
Commissioner Burton made a motion to accept the lease agreement with the Armory in Monticello for the Probation Department, seconded by Commissioner Schmierer. Vote: Unanimous
Marilyn Blessing, Director of Brookston Prairie Township Public Library, submitted a letter stating that Mr. Lelan D. McReynolds’ appointment to the Board of Trustees of Brookston Prairie Township Library expires on February 19, 2011. This is his final term; he is no longer eligible to be appointed. The board made a recommendation to appoint Larry Guntrip.
Commissioner Schmierer made a motion to appoint Larry Guntrip to the Brookston Prairie Township Public Library for a four year term expiring February 19, 2015, seconded by Commissioner Burton. Vote: Unanimous
Joe Grinstead, Engineer with American Structurepoint, was present to go over the contract that was presented at the last meeting by Connie Neininger, Economic Development Director. Mr. Grinstead did emphasize that there is a lot of work that needs to be done in order to meet the deadline and make everything in accordance with the EDA’s standards. Things like land acquisitions and reestablish permits.
Commissioner Heimlich questioned the extra engineering fee of $132,700 since we have already paid for the final design of the Wolcott Corridor project. Mr. Grinstead said that part of that fee is for re-finalizing the documents to be in accordance with the EDA, re-submitting all of the permit applications, and engineering assistance during construction.
White County Attorney George Loy said that he didn’t see any issues with the contract; it is basically the same format as the others that we have approved with American Structurepoint.
Commissioner Schmierer asked if there was enough money in the grant to cover the engineering cost. Commissioner Heimlich said, "No, we’ll have to come up with the difference." The amount covered in the grant for engineering is $64,000 and the contract cost is $132,700.
Commissioner Heimlich stressed that we do need to get started on this because there are time constraints on the grant.
Commissioner Schmierer made a motion to approve the engineering contract with American Structurepoint for the Wolcott Corridor project, seconded by Commissioner Burton. Vote: Unanimous
White County Clerk, Paula Lantz, explained that in the past the Clerk’s office has been under a contract agreement with Maximus Consulting for collection of Title IV D incentives money. She said that she is no longer acquiring their services and she is in the process of looking at other consulting businesses that offer this service.
Due to the change, Mrs. Lantz said that she will no longer need Maximus Consulting as a line item in her budget. She will now utilize Title IV D incentive funds to pay for this service instead of using the general fund. Mrs. Lantz introduced Charles Malinowski, Malinowski Consulting, to give a presentation on how his services will be beneficial to the Clerk’s Department at a much lower rate.
Mr. Malinowski said that they will help the Clerk’s office prepare a monthly Title IV D reimbursement claim. This claim will provide thousands of dollars reimbursed to White County. These funds are reimbursed to the county for the time that they, Clerk’s Dept, spend on doing child support services.
A long discussion was held on how the incentive funds are divided up between the State, County, Prosecutor, and Clerk’s Departments. Commissioner Schmierer asked how much their services cost. Mr. Malinowski said that the county is currently paying $800 a month to Maximus and the cost for Malinowski’s services will cost $650 a month.
Mrs. Lantz said that she has already sent notice to Maximus to cancel their services with her department but she wasn’t for sure when that will actually take place. At this time, she just wanted to keep the Commissioners updated that she did cancel the current contract and she is looking around for other consulting services that will be more beneficial to her department.
The Commissioners advised Mrs. Lantz that she would have to go before the Council to see exactly how they would prefer to pay for this type of service.
White County Auditor Jill Guingrich discussed some issues that the Human Resources/Payroll Deputy is having with our dental and vision insurance carriers.
There being no further business to come before the board, the Commissioners adjourned their meeting.
John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member
ATTEST: Jill Guingrich, Auditor
that the White County Commissioners held a regular meeting on February 7, 2011, at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.