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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on January 17, 2011 for the purpose of discussing the additional appropriations and other business that might come before the membership.
Council Vice President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:
Dennis E Carter
Kevin L Crabb
Gary W Hendryx
Bruce D Clear
Raymond L Kramer Jr
James G Annis
Dennis D Cain
For content of joint session, see Commissioners’ minutes.
Councilor Carter opened the floor for nominations for the office of President of the White County Council. Councilor Kramer nominated Councilor Carter. Councilor Clear seconded the nomination. Councilor Crabb made a motion to close the nominations for President of the White County Council. Councilor Cain seconded the motion. Vote: Unanimous
Dennis Carter is hereby elected to serve as President of the White County Council for 2011.
Councilor Clear nominated Councilor Kramer for the office of White County Council Vice President. Councilor Cain seconded the nomination. Councilor Crabb made a motion to close nominations. Councilor Hendryx seconded the motion. Vote: Unanimous
Raymond Kramer is hereby elected to serve as Vice President of the White County Council for 2011.
Councilor Cain made a motion to accept the December 20, 2010 minutes. Councilor Kramer seconded the motion. Vote: Unanimous APPOINTEE
Library Boards (4 yrs)
Wolcott Miranda Taulman
Alcoholic Beverage Board (1 yr) Gordon Denton
Kankakee-Iroquois Reg Planning (1 yr) Gary Hendryx
Wabash Valley Board (1yr) Dennis E. Carter
Community Corrections Advisory (1 yr) Dennis Cain
Industrial Foundation Board (2 yrs) Casey Crabb
Solid Waste Management (1 yr) Raymond Kramer
Data Processing Board Raymond Kramer
911 Board (1 yr) Bruce Clear
White Co Area Plan Commission (4 yr) Charles Anderson
James Annis
PTABOA (Property Tax Assessment Kay Kiser
Board of Appeals (1 yr) Phyl Olinger
Common Construction Wage Committee
(Needs appointment before construction)
Twin Lakes Regional Sewer Wage Board
(Needs appointment before a bid)
Councilor Clear made a motion to nominate Councilor Jim Annis to serve on the White County Area Plan Commission. Councilor Cain seconded the motion. Councilor Hendryx made a motion to close nominations. Councilor Crabb seconded the motion.
Vote: Unanimous
Councilor Kramer made a motion to approve all the appointments that were made in the December meeting. Councilor Annis seconded the motion. Vote: Unanimous
The following transfers were received:
White County Emergency Management
$ 2,500.00 1-5-1-10 1-5-3-17
Overtime Vehicle Maint.
Emergency Management Director Rose Brady asked to transfer $2,500 out of overtime since Emergency Management (EM) employees are not allowed overtime. She would like to put it in Vehicle Maintenance which only has a budget of $1,500 for the year. She has a vehicle repair bill for $1,800. There are other repairs needed, but this will keep it on the road. The Blazer was purchased used for $10,000 several years ago. She thinks it is a 1997 or older model, and it is used daily. Councilor Clear suggested Director Brady put a vehicle replacement in next year’s budget. She said she has requested this in the past, only to be turned down. Councilor Clear did not feel the Council had adequate information to approve the request in the past. Council President Carter asked her to get estimates for next year. Director Brady said she has talked with Commissioner Burton in the past about the possibility of using the Health Department’s Blazer that is rarely used. The past Sheriff has mentioned there are old police cars (not trucks) EM could use. She will be talking with the new Sheriff. EM needs something with a 4-wheel drive, but not necessarily a Blazer or anything fancy. The lights can be taken off of the existing vehicle and transferred to another one. Councilor Annis said the County might be money ahead to pay someone in the Health Department mileage rather than having a vehicle designated for that department, depending on how much use the Health Department’s vehicle actually gets.
Councilor Clear made a motion to approve the above transfer. Councilor Hendryx seconded the motion. Vote: Unanimous
White County Recycling Director Dawn Girard said she had received approval from the Council early in 2010 to replace her full-time employee with several part-time employees. In the 2011 budget, she kept $20,000 (to cover two part-time employees) of the $30,000 (that was there for one full-time employee). However, when she received the approved budget, the full-time position was completely removed. The shortfall of approximately $15,000 will probably hit around October or November. She said she could use money that comes from Solid Waste to cover the shortfall. Councilor Kramer would rather not use Solid Waste money towards labor. Councilor Crabb said he would rather deal with it closer to the time when the money will be needed. Councilor Kramer said the Council tried to cut across the board as much as possible at budget time to get the budget down to 8.5 million.
Council Secretary Nydegger said she sent an email this morning with an excerpt from the January 18, 2010 minutes stating, "The general consensus of the Council was favorable to hiring three part-time people to replace those leaving the one full-time and two part-time positions." Auditor Guingrich said it is hard to keep employees at recycling because it’s so physical. Councilor Clear asked about using Community Corrections people, and Councilor Kramer said they were not reliable. Councilor Cain said the policy used to be if inmates had 60 to 90 days left on a sentence and had no flags against them, they could work, if they wanted to without a guard.
Council President Carter asked Auditor Guingrich to prepare a report about outstanding loans, which was included for today’s meeting. He would like an occasional review of loans to keep the Council aware. Auditor Guingrich said the Twin Lakes Regional Sewer District (TLRSD) dictates to her what the payment schedule is for paying off its loan to the County rather than the Council. She is not comfortable with that. In April of 2009 TLRSD employee Jim Crawn had given her a pay back schedule that would get the last of the first loan and all of second loan paid back by 2013. When she received the annual check in December 2010, it was $7,500 short. Apparently the TLRSD board (or someone) has decided to pay less each year and be paid up a year later. Councilor Kramer said perhaps we need to send a letter from the Council with a payment schedule. Council President Carter said we need to get a written commitment. Councilor Cain suggested having a representative from TLRSD come to a Council meeting. Council President Carter asked Auditor Guingrich to draft a letter that he would review and sign requesting their presence at the February meeting and explaining what the Council is wanting from them. He remembers that the former Auditor was concerned about not having a written agreement a few years ago.
Auditor Guingrich said the large amount that appears as though it was spent in the County General Non-appropriated Fund for $2,861,000 was actually the loans that were paid back. She said it was great to be able to pay it all back, and that the end number was really good as well. Council President Carter said the rainy day fund also looks good. Councilor Crabb said he is proud of the fiscal responsibility the Council has taken to be able to provide services for the County. He recommends the Council continue to stay vigilant at reviewing the fund report because he thinks there could potentially be some neat projects coming up. Councilor Kramer said he is glad the County is in a position to have options for the Wolcott Corridor. He said a word of caution based on Todd Samuelson’s predictions, the County will have about a million dollar shortfall in revenues for 2011 County expenditures. Councilor Crabb said as Department Heads ask for money, the Council will want to try spending from the Operating Fund and the CEDIT instead of the General Fund. Councilor Clear said paying big ticket items that way last year was a good move. Council President Carter said it has been beneficial to use extra funds for road improvements, jail cameras, etc, and would like to continue doing that as needed, but with caution. He said the County has to be able to take care of business and spend money where it needs to be spent. Councilor Annis suggested the Council send a letter right away to Department Heads about looking for payroll and office efficiencies so they have time to look for ways before budget time rolls around.
Councilor Crabb asked if money from the sale of the Lakeview Home had come in. Auditor Guingrich said it came this month, and $500,000 was put back into the General Fund. A new fund was also started with $30,000 for repairs that should be reimbursed through insurance. Auditor Guingrich said doing a bonus for employees does appear to be fine. She said one county gave bonuses by adding a new line item. Another county did an additional appropriation for each department’s budget. Councilor Kramer said after researching and checking with County Attorney Loy, everyone can be included except elected officials. They cannot receive any other compensation once the budgets are approved. He said Perhaps at budget time they could do something for them too. Councilor Kramer felt like it should not apply to employees who have just recently been hired or to employees who are no longer employed as of 2011. The whole point is to reward those who haven’t had a raise in three years and are still employed. Councilor Crabb would like to challenge the Council to do this by the end of the first quarter this year. Councilor Clear wants to be sure it is a one-time bonus, not added to salaries or matrix. Councilor Kramer said he is not intending for Commissioners or Councilors to be included at budget time. His intention is to reward the employees. Auditor Guingrich was asked to run the numbers at $300 for full-time and $150 for part-time, and also $500 for full-time and $150 for part-time and present it to the Council in February.
Councilor Cain asked Herald Journal reporter Scott Allen to come to the Sportsman Inn Tuesday night around 6:30 to take a picture of former Council President Horton. Councilors and their wives will be there to recognize his work with the Council.
There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn. Councilor Crabb seconded the motion. Vote: Unanimous