Get Adobe Flash player

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, May 2, 2011, at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were President John C. Heimlich, Vice President Steve Burton, and Commissioner Ronald Schmierer.  Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES
· Commissioner Burton made a motion to approve the minutes as presented for the regular meeting held on April 18, 2011, seconded by Commissioner Schmierer.  Vote:  Unanimous

PAYROLL
· Commissioner Burton made a motion to approve and pay the payroll as presented for May 2, 2011, seconded by Commissioner Schmierer.  Vote:  Unanimous 

CLAIMS
· Commissioner Schmierer made a motion to approve and pay the claims as presented, seconded by Commissioner Burton.  Vote:  Unanimous

BRENNECO FIRE PROTECTION FOR COURTHOUSE 
Rex Stephens, Service Representative, appeared before the Commissioners discussing the fire sprinkler system inspection.

A quote was presented for $2,520 for the following repairs:

· Material and labor to reinstall two sprinklers in basement pump room and north mechanical room.
· Material and labor to install test orifice and pipe inspector’s test to drain.
· Material and labor to pipe main drain to a suitable discharge location.
· Conduct flow test on standpipe system (Reference NFPA-25:  6.3.1.1)
· Material and labor necessary to conduct the five-year internal inspection on one wet sprinkler system.  This is accomplished by opening a flushing connection at the end of one main and by removing a sprinkler toward the end of one branch line.

Mr. Stephens said that the county will need to do the following: 
· Revise storage arrangements so there is minimum 18” of clearance from top of storage to bottom of sprinkler head.
· Remove fire hoses with AHJ/Insurance Company approval.  This will remove the need to test the fire hoses.

Mr. Stephens said that when they did the fire pump inspection, they found the same issues as they did in the past. 

· Pump would not “lock on” when a pressure drop was conducted.  This means that when a pressure drop occurs the fire pump should continue to run until it is manually shut off or the timer automatically shuts it off after pressure and time requirements are met.  Parts are no longer available for the pump and controller.

· Pump is rated for 65 psi and is only able to deliver 60 psi.

· Packing on the fire pump leaked excessively

· Pump would not “lock on” when a pressure drop was conducted.  This means that when a pressure drop occurs the fire pump should continue to run until it is manually shut off or the timer automatically shuts it off after pressure and time requirements are met.  Parts are no longer available for the pump and controller.

· Pump is rated for 65 psi and is only able to deliver 60 psi.

Mr. Stephens said that the cost to rebuild the pump would be phenomenal and it would also be difficult to find the parts.  He explained that the fire pump was installed because the city’s water pressure was/is not strong enough to push the water up three floors and through the sprinkler system.  At this time, he said that he doesn’t know if the fire pump would work if there was a fire today.  He recommended replacing the pump at a price of $31,960.00. 

A deduction of $1,160 is offered to the County if the Commissioners’ approve both quotes.

Commissioner Schmierer reminded everyone that by law we have to accept more than one bid for the fire pump because the cost is over $25,000.

REGION 4 WORKFORCE DEVELOPMENT UPDATE
Roger Feldhaus, Chief Executive Officer, appeared before the Commissioners’ introducing Cindy Hicks, Manager, from WorkOne Development Services, and John Ballenger.

Mr. Feldhaus gave a presentation on Workforce Development in White County.  He mentioned that White County’s appointment to the Region 4 Workforce Board is Dani Paulchniak.  The Region 4 Workforce Board oversees the publicly funded Workforce Investment System, in coordination with Economic Development and Adult Education/Training resources, in the counties of Benton, Carroll, Cass, Clinton, Fountain, Howard, Miami, Montgomery, Tippecanoe, Tipton, Warren and White.  The 16-member Transitional WIB will grow to 31 members effective July, 2011.  He also discussed an “On-the-Job Training” program where they share funds with employers to provide on-the-job training.

Over the last nine months there have been 1,889 White County customers enrolled in the program since March 2010.  There are 48 customers from White County receiving occupational training, and there are 133 White County customers that are receiving short-term skills workshops. 

Cindy Hicks discussed how the local industries are doing some big hiring right now.  Tuthill Transport Technologies has recently been sold and Mrs. Hicks is working with employees that will receive training with Caterpillar. 

John Ballenger spoke to the Commissioners about his positive experience with Workforce Development and WorkOne.

PROPOSE FEE FOR PATERNITY AFFIDAVITS- HEALTH DEPARTMENT
Linda Taff, Office Manager of the Health Department, asked permission to charge a fee for paternity affidavits.  Mrs. Taff said that she would like to start charging $25.00 per affidavit because that is about the same rate surrounding counties are charging.  She said that the State has changed the laws and it is taking a lot of her time during the day. 

White County Attorney George Loy said that he didn’t think that an ordinance would need to be written up, but he will check the state statute and also check with the county’s child support division.

Commissioner Heimlich said that they don’t have a problem collecting the fee, but they want to get all of the facts before they put it into place.

AREA PLAN
Joe Rogers, Director, appeared to discuss the sign ordinance that was presented at the last meeting.  He reported that the Town of Wolcott has adopted the ordinance and the Town of Brookston requested a summary of the changes.    Monticello City Council members have also stopped in asking questions.

After a short discussion about which signs are permitted and which signs are not permitted, the Commissioners made their decision. 

· Commissioner Schmierer made a motion to approve the proposed amendments to the White County Zoning Ordinance, Chapter 10:  Signs and Chapter 14: Definitions as necessitated by Chapter 10, as presented, seconded by Commissioner Burton.  Vote:  Unanimous

AMENDMENT TO THE ZONING ORDINANCE OF WHITE COUNTY STATE OF INDIANA
ORDINANCE NO.  11-05-02-01

WHEREAS, the White County Area Plan Commission has initiated the prepared this ordinance to amend the White County Zoning Ordinance pursuant to IC 36-7-4-602© and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on October 10, 2010, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana on or before the 1st day of October, 2010 as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinance to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC 36-7-4-603 before acting on this ordinance;

WHEREAS, the legislative body recognizes that certain land uses, by their very nature, require restricted size of signage.  Because the restrictions are a necessary aspect of zoning use to the public, it is deemed that such restrictions on signage are not detrimental to the public safety and welfare.

WHEREAS, the legislative body has determined that this ordinance should be adopted without amendment as certified by the White County Area Plan Commission pursuant to IC 36-7-4-607; therefore,

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:

AMENDING CHAPTER 10: Signs; to be amended in its entirety as attached
          CHAPTER 14:   Definitions; as necessary for Chapter 10 revision

THIS ORDINANCE TAKES EFFECT UPON PASSAGE.
 
AREA PLAN - AMENDMENT TO THE FEE SCHEDULE
Joe Rogers, Director, presented a couple of recommendations on the fee schedule.

Mr. Rogers said that since they will be requiring a permit and also regulating the disposable and yard signs, they would like to have the permit fee set at $25.00.  The current permit fee for a sign is $75.00 and they would like to recommend lowering it to the $25.00 because it is not a time-consuming factor in the Area Plan Department.  He said that the $25.00 permit would allow up to 25 disposable/temporary signs.  Permanent signs are $25.00 per sign.

Mr. Rogers’s second recommendation is to have an attachment to the Fee Schedule to allocate cost for a person requesting a Special Meeting from the BZA or the APC.  Currently, if someone has a high urgency to consider their topic prior to the next meeting, there is no fee in place for the department to recoup the cost involved to have the meeting.  He said that it cost him $100.00 per board member and there are five on the BZA, plus the cost of an attorney and employees.

His third recommendation to the board on the Fee Schedule is an addition of a vacation on subdivision plats.  He said that the State has a lot of Area Plan impacted laws that will take effect July 1 and there are some major sections in the ordinance that will need to be revisited.  The current subdivision ordinance that was written by HNTB is not in compliance with the state statue.  He said that when he does bring the subdivision section in to the Commissioners to get it in compliance, he would also like to include a section on vacations.  He feels that it is important to have in the ordinance how a group of people vacate a portion of a subdivision plat.  Knowing that this will entail a lot of work, Mr. Rogers would like to include a reasonable fee on the Fee Schedule for vacations.

Commissioner Schmierer said that he didn’t think that the Area Plan department had anything to do with vacations; he thought it all came through the Commissioners.  Mr. Rogers said that the APC is the only legal body that has the authority to vacate a subdivision plat.  Any road vacations are done by the Commissioners.

Commissioner Schmierer asked if the $25.00 permit fee includes political signs.  Mr. Rogers said no, political signs are exempt. 

· Commissioner Burton made a motion to approve the proposed fees as presented to the Fee Schedule, seconded by Commissioner Schmierer.  Vote:  Unanimous


ORDINANCE ADOPTING WHITE COUNTY AREA PLAN DEPARTMENT FEE SCHEDULE
ORDINANCE NO.  11-05-02-02

WHEREAS, it is the duty of the White County Commissioners to adopt certain fees and costs associated with the submission of applications and requests for permits, public records and special meetings related to the business of the White Count Area Planning Department; as authorized by Chapter 12, Section 12.1 of the White County, Indiana Zoning and Subdivision Control Ordinances; and

NOW THEREFORE, BE IT HEREBY ORDAINED, by the Board of County Commissioners of White County, Indiana, as follows:

1. That the fees and costs pertaining to the White County Area Plan Department related to applications and requests for permits, public records and special meetings shall be assessed pursuant to Exhibit “A” attached hereto and made a part hereof.


 SPECIAL MEETING, APC  $1,135.00  Plus Application Fee, if applicable
 SPECIAL MEETING, BZA  $    810.00 Plus Application Fee, if applicable

 Vacation    $    175.00 Subdivision Plat or Portion Thereof

 Sign     $      25.00 Disposable/Yard Signs in Lots of 25 ea.


TIOGA BRIDGE – SUPPLEMENT
Don Ward, Engineer’s Assistant, presented a supplement agreement for Tioga Bridge between the county and JA Barker Engineering, Inc.

Mr. Ward reminded the Commissioners that on December 29, 2010, he requested permission from the Commissioners for Mr. Barker to request additional funds to repair the joints and the decking on Tioga Bridge.  The request of additional funds would be submitted to the State requesting federal money from a Historical fund.  The costs are broken down as follows:

 


Repair Decking:    $13, 350
Repair Joints:    $   5,500
Increase Inspection Cost (Barker)  $   4,700
Signs & Barricades Cost (Barker)  $  2,348
Total Cost:    $25,898
Funds left over from 1st work order:  -   6,000
Additional Funds requested from State $19,898

20% Matching Funds paid by County $  3,979
Donation by Barker   $  4,000
 
Mr. Ward explained that the supplemental agreement approves the engineering work.  Commissioner Heimlich made it clear that the county was not paying any of the matching funds and Commissioner Burton made it clear that if the county does have matching funds, Don Ward would be responsible to pay them.

· Commissioner Burton made a motion to approve the proposed Supplemental Agreement #2 and the LPA agreement from JA Barker Engineering, Inc., as presented, seconded by Commissioner Heimlich.  Vote:  2 Yes  and 1 No (Commissioner Schmierer)

APPOINTMENT - ENVIRONMENTAL OFFICER
Commissioner Heimlich announced that the Commissioners did advertise for the Environmental Officer’s open position and interviewed candidates for the position.

· Commissioner Burton made a motion to appoint Mr. James “Jim” Reynolds as the replacement of John Raines for the White County Environmental Officer, seconded by Commissioner Schmierer.  Vote:  Unanimous

Mr. Reynolds’ start date will be May 16, 2011.


CHANGE ORDERS FOR THE 6TH STREET PROJECT
· Commissioner Burton made a motion to approve the proposed change orders for 6th Street as presented, seconded by Commissioner Schmierer.  Vote:  Unanimous

Change orders presented:
1.  Down time due to utilities    $4,897.32
2.  Maintenance of Traffic Deduction   $-4,136.00
3.  Additional Mobilization for Highway Technologies $3,324.76
4.  Cored Holes in Structures    $3,125.28
5.  Modified Conflict Manhole    $7,304.13


FALL FESTIVAL
Joe Crivello, Committee member, appeared before the Commissioners requesting them to pay the postage to mail out a letter from the Commissioners promoting White County. 

· Commissioner Schmierer made motion to pay the postage for the first mailing promoting the county festivals, seconded by Commissioner Burton.  Vote:  Unanimous

 

 

 

 

There being no further business to come before the board, their business was adjourned.

 


__________________________          _____________________________      _______________________
John C. Heimlich, President                 Steve Burton, Vice President                   Ronald Schmierer, Member

 


ATTEST:  _________________________
     Jill Guingrich, Auditor