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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on April 18, 2011 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

Dennis E Carter Kevin L Crabb Gary W Hendryx

Bruce D Clear Raymond L Kramer Jr James G Annis

Dennis D Cain

 

For content of joint session, see Commissioners’ minutes.

MINUTES

 

Council Secretary Barbara Nydegger shared her appreciation to Councilor Kramer for doing the March Council minutes.

Councilor Cain made a motion to accept the March 21, 2011 minutes. Councilor Annis seconded the motion. Vote: Unanimous

TRANSFERS

 

The following transfers were received:

AMOUNT FROM TO

White County Assessor $20,000.00 127-1000-3-2 127-1000-1-2

Trending Contract Clerical

Councilor Annis made a motion to approve the above transfers. Councilor Kramer seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

 

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY HIGHWAY DEPARTMENT

Road Repair $600,000.00 $600,000.00

New Equipment $300,000.00 $300,000.00

__________ __________

TOTAL $900,000.00 $900,000.00

 

REQUESTED ALLOWED

WHITE COUNTY AUDITOR

Stipend of Employee Salaries $ 75,000.00 $ 75,000.00

Correction of Salary Ordinance $ 10,000.00 $ 10,000.00

__________ __________

TOTAL $ 85,000.00 $ 85,000.00

REQUESTED ALLOWED

WHITE COUNTY CIRCUIT COURT

Banking fees for 2009, 2010, 2011 $ 5,000.00 $ 5,000.00

__________ __________

TOTAL $ 5,000.00 $ 5,000.00

Councilor Kramer made a motion to approve all the above requests as discussed at the March 21, 2011 Council meeting: $600,000 for road repair from Riverboat Tax Fund; $300,000 for new equipment from CEDIT fund 137; $85,000 for White County Auditor from General Fund; $5,000 for White County Circuit Court from General Fund. Councilor Annis seconded the motion. Vote: Unanimous

TITLE IV-D (CHILD SUPPORT ACTIVITIES)

Maximus representative John Mallers passed out information about Title IV-D, which

deals with child support activities. He gave some background history and discussed funding.

Title IV-D agencies receive 66% reimbursement of operating expenses from the Federal government. Agencies also receive "incentive" funding through a complex formula based on how they compare to other states. Mr. Mallers recommended making large IV-D related purchases from funds reimbursable by Federal money. If the purchase is made out of the Clerk’s Perpetuation Fund, for instance, 66% will be reimbursed by Federal money when the monthly claim is submitted. The County could then use the incentive money to reimburse the remaining 33%. Restoring the fund would make further Federal reimbursement money available.

Mr. Mallers said the Clerk, Prosecutor, and General Fund each have two of these funds: Regular Incentive and American Reinvestment and Recovery Act (ARRA) Incentive. These IV-D funds can also be shared.

Recorder Paula Lantz said she needs to replace a copier. The records room of the Clerk’s Office needs more shelving, although space is limited. She would like to purchase two more scanners as well.

Recorder Lantz said there are no back-ups of any Clerk’s records. If there was a tornado, everything could be lost. She said the owner of Computer Systems Inc (CSI), supplier of the Clerk’s Office computer software, was surprised White County does not scan their documents. Other Counties scan every document. Ms. Lantz would like to at least get the Records of Judgments and Orders (RJO) scanned and eventually scan other documents. Once documents are scanned, they can then be microfilmed. Councilor Clear asked if there was a retention time for the existing hard copies. Perhaps space could become available with the destroying of old documents. She said the office is currently working on that procedure. However, certain documents have to be microfilmed before destroying hard copies. Councilor Kramer said Federal Courts require the business he is in to file bankruptcies electronically, and figured electronic filing would be required of the Clerk’s office as well. Ms. Lantz said the Prosecutor’s Office and the Recorder’s Office e-files.

Mr. Mallers said if these purchases are made through the Clerk’s Perpetuation Fund, 2/3’s of whatever percentage of the purchases are used for IV-D can be reimbursed.

Councilor Kramer suggested Recorder Lantz check with Mr. Storm about the copier. He thought Mr. Storm had the copiers on a rotation schedule for purchasing and might be scheduled to replace hers. She said she would look into it.

INCENTIVE CHECKS

 

Councilor Kramer asked if County Employees are aware incentive checks are coming and they are meant as a thank you for employees’ patience in not receiving raises for three years, and probably not again this year. It is a way to let them know they are not forgotten. Councilor Annis suggested a letter accompany the checks. Auditor Guingrich said the County employees would get a separate check. Secretary Nydegger asked if there could be a memo written on the check stub explaining the reason for the extra check. Auditor Guingrich thought it might be possible.

ADJOURNMENT

 

There being no further business to bring before the Council, Councilor Cain made a motion to adjourn. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS GARY W HENDRYX

 

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

 

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR