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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 6, 2011, at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were President John C. Heimlich, Vice President Steve Burton, and Commissioner Ronald Schmierer.  Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Secretary, Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES
·    Commissioner Schmierer made a motion to approve the minutes as presented, seconded by Commissioner Burton.  Vote:  Unanimous

PAYROLL
·    Commissioner Burton made a motion to approve and pay the payroll as presented, seconded by Commissioner Schmierer.  Vote:  Unanimous

CLAIMS
·    Commissioner Schmierer made a motion to approve and pay the claims as presented, seconded by Commissioner Burton.  Vote:  Unanimous

EMA – GRANT
Commissioner Heimlich presented a 2010 Emergency Management Performance Grant-Salaries Sub-Grant Agreement.  EMA is requesting the Commissioners to approve the grant.

The sub-grant is for an amount not to exceed $31,699.44.  The sub-grant funds are being provided to reimburse the county for a portion of the salaries paid from October 1, 2009 through December 31, 2010 to the county’s emergency management staff.

·    Commissioner Burton made a motion to approve the 2010 Emergency Management Performance Grant-Salaries Sub-Grant Agreement reimbursing the county $31,699.44, seconded by Commissioner Schmierer.  Vote:  Unanimous

DOXPOP AGREEMENT – CLERK
White County Clerk, Paula Lantz, presented a “Court Payment Facilitation Agreement” to the Commissioners requesting their approval. 

Mrs. Lantz reminded the Commissioners that the court uses Doxpop, a web development and hosting service, for facilitating access to White County public records and services through use of the Internet.  Now, she would like to allow Doxpop to use the County’s trial court case tracking information to offer payment alternatives to the public.   Taxpayers would have the ability to pay traffic tickets online now.  There is no cost to the county; the cost will only be to the person wanting to pay a ticket online.

White County Attorney George Loy said that he has looked at the agreement and he did not see any issues.

·    Commissioner Schmierer made a motion to approve the Court Payment Facilitation Agreement with Doxpop as presented, seconded by Commissioner Burton.  Vote:  Unanimous

COPIERS PLUS
Chris Smith, Copiers Plus, appeared before the Commissioners requesting permission to do an assessment of the copiers and printers usage over the next few months.  This will give the county a fixed cost per print per printer/copier.  This is done so the county can try to manage and control cost with the printers, copiers, toner cartridges and ink cartridges. 

Mr. Smith said that they did do an assessment for Pulaski County and they are now saving them 35% a month.  There is no charge for the analysis.  PERMISSION GRANTED

CHANGE ORDER – 6TH STREET
·    Commissioner Schmierer made a motion to approve the change order requiring $3,000 as county match money (20% of $15,000) for the railroad crossing on the 6th Street project, seconded by Commissioner Burton.  Vote:  Unanimous

WIND FARM INVOICE
Commissioner Heimlich presented an invoice from Barnes and Thornburg for the work on the wind farm legislation.  The agreement was that the county would pay up to $10,000 out of the Wind Farm money to make sure the bill passed to protect the money that was in our contract. 

The total amount of the invoice is $3,370.50, which will be paid out of the Horizon Wind Energy Economic Fund.

·    Commissioner Burton made a motion to advertise and pay the $3,370.50 invoice from Barnes & Thornburg from the Horizon Wind Energy Economic Fund, seconded by Commissioner Schmierer.  Vote:  Unanimous

SIDEWALK QUOTES
Commissioner Schmierer presented two quotes for repairs to the north and west sidewalk and steps of the courthouse.  

The bids were received from:
ADB Construction, Brookston        $26,296.00
Mann Concrete, Inc., Chalmers        $26,400.00

·    Commissioner Schmierer made a motion to accept the lowest quote from ADB Construction for $26,296.00, as presented, seconded by Commissioner Burton.  Vote:  Unanimous


VACCINE CHARGES – HEALTH DEPARTMENT
Commissioner Heimlich said that he was contacted by the White County Public Health Nurse, Linda Pagels, about changing the fees for the vaccines.  He said that the new guidelines from the Indiana State Department of Health will no longer provide free vaccines for adults.  The County Health Board wants to purchase private tetanus and Tdap (tetanus with pertussis and whooping cough) shots.

The recommendation from the Health Board is to charge $25.00 for the adult tetanus/diphtheria instead of $20.00 and $50.00 per dose for pneumonia for adults instead of $15.00 per dose.

Commissioner Heimlich asked the White County Attorney, George Loy, if the fees charged for vaccines are covered by a county ordinance.  Attorney Loy said that an ordinance was not needed, but a motion in the minutes would be appropriate.

·    Commissioner Burton made a motion to approve the proposed increased fees for the vaccines for the Health Department as presented, seconded by Commissioner Schmierer.  Vote:  Unanimous

ASSESSOR – PROPOSED CONTRACTS
White County Assessor, Lisa Downey, presented her annual Indiana Assessment Service contract to the Commissioners requesting their approval.  The Indiana Assessment contract is for the consultants that sit in on the appeals board.  The consultant(s) provide real property assessment consulting service to White County. 

Assessor Downey said that this contract is different from last years because in the past they charged us a flat rate of $7,000 for 40 hours of consultation service within the one year contract.  Now, they will only charge us $175.00 per hour as services are used.  The term of the contract is June 1, 2011 to December 31, 2011.

Assessor Downey also presented a contract from Tyler Technologies.  This contract provides a professional appraiser who will provide preliminary appeal, hearing support and PTABOA.  This contract is $500 per professional appraiser per day not to exceed 20 days.

·    Commissioner Burton made a motion to approve and enter in agreement with Indiana Assessment Services and Tyler Technologies as presented for the Assessors office, seconded by Commissioner Schmierer.  Vote:  Unanimous


INNKEEPERS TAX
Sandy Winter, Owner Rivera Complex, expressed concern about the proposed 2% increase in the Innkeepers Tax.  She said that they are already charging customers a 10% tax and if they have to add an additional 2% then it will put them at the highest tax rate in White County.  She asked why the burden has to be put on the resort and hotel owners and not the local restaurants. 

Mrs. Winter also said that she understands the 3% innkeeper’s tax that is funding the cleaning of the lakes, but she doesn’t understand how the additional 2% will benefit her customers.  She feels that this will benefit the locals more; therefore, they should bare the burden of the tax. 

Mrs. Winter asked the Commissioners to delay the 2% increase in the innkeeper’s tax, or consider another option to implement a tax.  If they do implement the tax, she requested to wait until the end of the season, which is October 1.  She also recommended that if they do implement the 2% tax increase, that it be used specifically for advertisement only for the area instead of using it for local issues.

Commissioner Schmierer explained that the thoughts behind the whole thing was to be able to sponsor golf tournaments, fishing tournaments, Little League baseball tournaments, etc., to bring more people into our community year around.   He said that he understood Mrs. Winter’s concerns but explained how her business will benefit if we can bring these people to our area.

Commissioner Schmierer said that he is not in favor of the Food and Beverage tax in any way.  He said that if a Food and Beverage tax is put in place, then you’re taxing the retired people in our community.  He also said that he was not in favor of holding off the increase on the innkeeper’s tax until October 1.  He said that he would like to see it started so they can get things going in the county.

He did tell Mrs. Winter that the Commissioners’ will provide an ordinance to the resorts and hotels so they can show their customers that the county did enforce the tax. 

Mary Walker, member of the Monticello Lakes Resort Association, said that this could be damaging to a business like hers.  She argued that they were left in the dark about the tax increase.  Even though they live in Monticello, she said that not everyone gets the newspaper. 

Commissioner Heimlich said that he feels that the communication will be better with the outlined towns once the board is put into place. 














There being no further business to come before the board, the board adjourned their meeting.




__________________________          _____________________________      _______________________
John C. Heimlich, President                 Steve Burton, Vice President                   Ronald Schmierer, Member




ATTEST:  _________________________
Jill Guingrich, Auditor