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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on July 18, 2011, at the White County Building, Commissioners’ Conference room, 2nd floor, beginning at 8:00 a.m.

Commissioners’ present was President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer.  Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES
·    Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting held on July 5, 2011, seconded by Commissioner Burton.  Vote:  Unanimous

PAYROLL
·    Commissioner Burton made a motion to approve and pay the payroll as presented, seconded by Commissioner Schmierer.  Vote:  Unanimous

CLAIMS
·    Commissioner Schmierer made a motion to approve and pay the claims as presented, seconded by Commissioner Burton.  Vote:  Unanimous

HIGHWAY DEPT.
White County Highway Superintendent Steve Brooke requested a date from the Commissioners to receive/open bids for new highway trucks.  The Commissioners set the date for September 6, 2011.

AREA PLAN
White County Area Plan Director Joe Rogers presented three amendments from the APC board.

Amendment 1: 
AMENDING CHAPTER 11 - Administrative Bodies and Officials
11.1.6    Hearing Examiner

Mr. Rogers said that the state statute provides in the zoning ordinance that an allowance of a Hearing Examiner (comparable to the Hearing Officer for the BZA) is allowed to hear certain cases to avoid costly meetings by the Area Plan Commission.  The Hearing Examiner will be chosen and appointed by the APC and not the Commissioners.  There will not be any term dates set because the APC could terminate the appointment at any time.  The decision from the Hearing Examiner can be appealed to the APC board should there ever be a disagreement between the applicant and the Hearing Examiner.

On July 11, 2011, the Area Plan Commission held a public hearing on this amendment.  The APC voted 7 Yes and 1 No to recommend this amendment to the Commissioners.

·    Commissioner Schmierer made a motion to amend Chapter 11 in the White County Zoning Ordinance dealing with the Hearing Examiner as proposed, seconded by Commissioner Burton.  Vote:  Unanimous

AMENDMENT
TO THE ZONING ORDINANCE OF
WHITE COUNTY
STATE OF INDIANA

ORDINANCE NO. 11-07-18-01

WHEREAS, the White County Area Plan Commission has initiated and prepared this ordinance to amend the White County Zoning Ordinance pursuant to IC 36-7-4-602(c) and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on July 11, 2011, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana on or before the 1st day of July, 2011 as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinance to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC 36-7-4-603 before acting on this ordinance;

WHEREAS, the legislative body recognizes that certain land uses, by their very nature, require restricted size of signage.  Because the restrictions are a necessary aspect of zoning use to the public, it is deemed that such restrictions on signage are not detrimental to the public safety and welfare.

WHEREAS, the legislative body has determined that this ordinance should be adopted without amendment as certified by the White County Area Plan Commission pursuant to IC 36-7-4-607; therefore,

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:

AMENDING CHAPTER 11 Administrative Bodies and Officials

11.1.7    Hearing Examiner

The Area Plan Commission may delegate to a Hearing Examiner the authority to conduct any public hearing required to be held by the Commission or make any decision required to be made by the Commission, or both, excluding any authority or decisions provided for in the Subdivision Control Ordinance or the 700 Series, Subdivision Control of State Statute IC 36-7-4.

Such hearings must be held upon the same notice and under the same rules as a hearing before the entire Commission, including providing a Written Findings of Fact and Decision, as is required by law for the Commission.

A decision made under the authority of this subsection may not be a basis for judicial review, but may be appealed to the Area Plan Commission.  Any interested party who wishes to appeal a decision made by the Hearing Examiner, must file the appeal not later than five (5) days after the date of the decision.  The Area Plan Commission will then hold the prescribed hearing and render its decision.


Amendment 2:
AMENDING CHAPTER 8 - Parking Standards
8.1: Applicability and 8.7.3: Deviation from minimum parking requirements

Mr. Rogers said that this amendment was discussed by the APC board over a period of three meetings.  He explained that this amendment states that if you are in a B-1 District and you are going to redevelop the site, the parking requirements must be reviewed by the Area Plan office to make sure that compliance is done according to the ordinance.  He also discussed that the ordinance recognizes that in downtown districts, downtown businesses, parking requirements are impossible to meet.  In the ordinance there is a waiver for cases like this.

On July 11, 2011, the APC did hold a public hearing on Chapter 8 and voted 7 yes and 1 no to recommend this amendment to the Commissioners.  

·    Commissioner Schmierer made a motion to amend Chapter 8 dealing with parking standards in the White County Zoning Ordinance, seconded by Commissioner Burton.  Vote:  Unanimous

AMENDMENT
TO THE ZONING ORDINANCE OF
WHITE COUNTY
STATE OF INDIANA

ORDINANCE NO. 11-07-18-02

WHEREAS, the White County Area Plan Commission has initiated and prepared this ordinance to amend the White County Zoning Ordinance pursuant to IC 36-7-4-602(c) and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on July 11, 2011, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana on or before the 1st day of July, 2011 as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinance to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC 36-7-4-603 before acting on this ordinance;

WHEREAS, the legislative body recognizes that certain land uses, by their very nature, require restricted size of signage.  Because the restrictions are a necessary aspect of zoning use to the public, it is deemed that such restrictions on signage are not detrimental to the public safety and welfare.

WHEREAS, the legislative body has determined that this ordinance should be adopted without amendment as certified by the White County Area Plan Commission pursuant to IC 36-7-4-607; therefore,

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:

AMENDING CHAPTER 8 Parking Standards

8.1    Applicability

All uses of land except those located within the B-1 Neighborhood Business District and the AED, Amusement and Entertainment District must include on-site parking and loading in accordance with the standards of this Chapter. Nothing in this Chapter shall be deemed to prevent the voluntary establishment of accessory off-street parking or loading facilities to serve any existing use of land or buildings, provided that the property is in compliance with the minimum requirements prescribed by this Chapter.


8.7.3    Deviation from minimum parking requirements

Applicants submitting development plans for the B-1 Neighborhood Business District, may submit an alternative plan not meeting the requirements of this Chapter if space limitations prevent compliance with this Chapter.  Such plans are subject to approval, denial or revision as determined by the Executive Director.

Amendment 3:
Mr. Rogers said that the last amendment is a re-write of the sub-division ordinance.  He explained that this was brought to light when they received 84 pages of ordinance changes in the state statute, which would take effect July 1.   He said that he has attempted to control the sub-division so that it is in compliance.  He will be going back, in the next couple of months, before the APC board for permission to establish a Bulk Use Chart for the Zoning Ordinance so that there is an area of waivers that could be granted if the board feels it’s appropriate.

Mr. Rogers said that a public hearing was held on July 11, 2011.    The APC voted 8 yes and 0 no to recommend this amendment to the Commissioners.

·    Commissioner Burton made a motion to approve the amendments to the Sub Division Ordinance in the White County Zoning Ordinance as presented, seconded by Commissioner Schmierer.  Vote:  Unanimous


AMENDMENT
TO THE SUBDIVISION CONTROL ORDINANCE OF
WHITE COUNTY
STATE OF INDIANA

ORDINANCE NO. 11-07-18-03

WHEREAS, the White County Area Plan Commission has initiated and prepared this ordinance to amend the White County Subdivision Control Ordinance pursuant to IC 36-7-4-602(c) and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on July 11, 2011, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana on or before the 1st day of July, 2011 as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinance to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC 36-7-4-603 before acting on this ordinance;

WHEREAS, the legislative body recognizes that certain land uses, by their very nature, require restricted size of signage.  Because the restrictions are a necessary aspect of zoning use to the public, it is deemed that such restrictions on signage are not detrimental to the public safety and welfare.

WHEREAS, the legislative body has determined that this ordinance should be adopted without amendment as certified by the White County Area Plan Commission pursuant to IC 36-7-4-607; therefore,

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:


At this time, Council President Denny Carter called the Council members to order in joint session with the Commissioners.  Council members present were:

President, Denny Carter        Gary Hendryx            Denny Cain
Bruce Clear            James Annis            Kevin “Casey” Crabb

Councilman Raymond “Butch” Kramer was absent.

E-911
White County E911 Director, Terri Conwell, reported that they are fully staffed at this time; with one part-time employee.

Terri also presented a report showing a breakdown of the number of calls that come in to dispatch that were from landline’s verses wireless phones.  She explained that this is why the mapping on her GIS is very important to her department.  She said that Manatron has done a wonderful job keeping the maps updated.   

Landline     Wireless
April    265        657
May    240        678
June    309        843

Terri requested the Commissioners and Council to stop by sometime for a tour.  She would really like to show them where the 800 MHz radio equipment is stored.  She feels that as much money is put into the equipment, it should be stored somewhere that is more environmental friendly.

BUILDING DEPARTMENT
White County Building Inspector, Dave Anderson, reported that 41 permits were issued last month; five of them were for new houses.  Additions and renovations are the number one permit being issued.

COUNCIL & AGING
Council & Aging Director Gale Spry presented a copy of her quarterly billing; which is submitted to INDOT.  They will be reimbursed $32,155.00 for the second quarter.  During that time they had 4,358 passengers, traveled 33,320 miles, and used 2,588 gallons of fuel. 

Mrs. Spry said that their grant for next year is due August 12, 2011.  Mrs. Spry said that they now have signs on the vans that say that they do expect donations for rides for anyone under the age of 60. 

HOSPITAL
White County Memorial Hospital CEO, Stephanie Long, presented the Financial Analysis for June 2011.  Mrs. Long reported the following:

Year-to-date
Gross Patient Revenue        $4.7 million    $28 million
Total Net Revenue        $2.5 million    $15.7 million
Operating Loss            $336,076
Operating Gain                    $90,147
Cash Position            $4.9 million

Mrs. Long said that this will be the last financial report for the White County Memorial Hospital and they will treat it as year-end.  They will soon be in the process of doing a full audit for the last six months.  She said that the bonds were fully refunded on June 30, 2011, and at that time the county was relieved of all debts to the hospital. 

They did receive notice that they will be receiving their Medicaid payment for the fiscal year 2011.  Those funds will be pushed back on the first six months of the financial statements.   Mrs. Long thanked the Commissioners and Council for all of their support.

ECONOMIC DEVELOPMENT
Economic Development Director Connie Neininger presented her Director’s Report from June 2011.

Connie reported that the recent job fair at the Brandywine was a huge success.  There were seventeen employers present that were hiring, and 215 applicants that walked through the doors that were registered.

Connie also reported that Ivy Tech has agreed to take over the fiscal agent responsibilities for the Western Indiana Sustainable Energy Resource (WISER) network.  They have met with St. Joseph College, which is the largest landowners in White County and owner of 32 wind turbines.  St. Joseph College is interested in extending their curriculum into the renewable energy and agriculture feild. 

The Remington-Wolcott Community Development group has met with Connie to discuss marketing the corridor.

Next quarterly breakfast meeting will be August 19, 2011.


RECYCLE
White County Recycling Director Dawn Gerard presented her mid-year report.  A copy of the report is available in the Commissioner’s office.

ENVIRONMENTAL OFFICER
White County Environmental Officer Jim Reynolds presented the Environmental Report for June 2011. 

Mr. Reynolds reported that he received forty-three complaints on various issues from tall grass, weeds, abandoned homes, junk vehicles, etc.  He continues to send out letters and contacting home owners.  He did arrange for prisoners to mow three vacant properties and also notified Walt Hough, Liberty Township Trustee, to mow four properties in Buffalo.

Mr. Reynolds inspected the landfill ten times and the tonnage report for the month of June was 104,698.49.

URBAN INITATIVES
Jacob Hurt, A representative from Urban Initiatives appeared before the Commissioners’ and Council to give a follow up report on the White County Economic Development Strategy Study. 

From the “Suggested Implementation Plan” that was presented, they recommend White County to focus on Tourism, Alternative Energy, attract independent retirees and attracting next generation workers.

In the Tourism area they recommended the White County Economic Development Director to lead the development of a White County Artisanal Food Trail- experiential nature of great local foods.

For the Alternative Energy, they recommended the White County Economic Development Director to provide leadership to develop programs and partnerships to further establish White County’s preeminence in alternative energy.  Also lead the development of The White County Institute for Leadership in Alternative Energy.

As far as attracting independent retires they recommend the White County Economic Development Director should act as convener and catalyst to bring stakeholders together to determine leadership of efforts to attract independent retirees to White County.  What are our assets for retiree recruitment?  Develop an inventory of existing housing properties and other areas for potential housing development.  And last, develop marketing initiatives focused on retiree attraction.

To develop and attract next generation workers, they recommend the White County Economic Director to develop programs and opportunities to attract workers.

A copy of the full report is available in the Commissioners and the White County’s Economic Development office.

Mrs. Neininger said that she will be presenting a resolution that will need to be signed by the Commissioners stating that you do adopt this information presented today as the White County Economic Development Strategy Plan.  This will be presented at a later date.

VIDEO GRANT FOR WHITE COUNTY SCHOOLS – JOINT
White County Economic Development Director, Connie Neininger, reported that the four White County school corporations (Frontier, North White, Twin Lakes, and Tri-County) have been working together to apply for a grant with the Rural Utilities Service Distance Learning and Telemedicine (RUS DLT) from the U.S. Department of Agriculture.  The grant is to be used to establish a video communications network across the four school corporations for several subjects (physics, accounting, foreign language, language arts, biology, etc.).

The total grant is $472,999 with a local match of $158,111. 

Tri County        $28,333
Frontier            $18,889
Twin Lakes        $56,667
North White        $47,222
Wabash Valley        $ 7,000

Wabash Valley is helping the schools pull this together and helping with the collaboration efforts.  Additional cost will also be needed to purchase needed computer equipment, to handle the internet upgrades, and training.


Dr. Thomas Fletcher, Twin Lakes School Superintendent; Matt Iunghuhn, Wabash Valley Education; Bob Gerber, Tri-County School Board Vice President, and Nick Eccles, North White Superintendent, all appeared to explain their need and the benefits of having this in their schools.

Mrs. Neininger discussed the possibility of the county using wind farm economic development funds to help the schools meet the matching funds.  The Commissioners and Council agreed to discuss this further at the next joint meeting in August.

EMPLOYEE MEDICAL INSURANCE COVERAGE – APEX
Amy Carpenter, Apex, presented a packet of information on the County’s benefits to the Commissioners and Council.

Ms. Carpenter said that it is now the six-month renewal time since we’ve switched the medical coverage from United Health Care to PHP.  She reported that the transition went smoothly, but there were a couple of areas of concern.

On the financial side, the County had a 64% loss ratio, which is excellent because it’s usually double that number.  Another positive thing is the programs surplus/deficit is only at $263,064.  To date, we haven’t had a claim over $50,000.  Currently she is working on the renewal and said that we should expect a 6% to 9% increase for next year.

Ms. Carpenter expressed concern with the employees not using their HRA (Health Reimbursement Account) funds.  With PHP, the employees are required to file their own claims to be reimbursed from the HRA account.  Last year at this time, employees had used up 60% of their HRA with United Health Care, and today employees have only used 28%.  This means that employees are not filing their claims with PHP.   Ms. Carpenter would like to send out a memo to all employees to explain the claim process once again.

There are also some misunderstandings and concerns with the dental costs and she would like to put information about the dental in the memo as well. 

Ms. Carpenter said that Apex, along with the Association of Indiana Counties (AIC), is working together on an AIC Health Plan.  They will be using Anthem and they are hoping to have better rates for all counties through this discount program.  They are currently in the process of accepting quotes.

At this time, the Council adjourned to their own meeting room.

RE-DISTRICTING TOWNSHIPS
White County Clerk, Paul Lantz, requested the Commissioners to sign off on a Notice of the White County Commissioners of Errors with Precinct Boundaries.  This will give her time to set a meeting and discuss some of the re-districting problems she is seeing with some precincts.  She does believe Liberty 1 and Liberty 2 do not have enough numbers to have two precincts.  The same also goes for Monon 1, Monon 2, and Monon 3.

Mrs. Lantz mentioned that the precinct boundaries are not listed on the GIS and to have this done, there will be a charge from Manatron.  The Commissioners agreed to sign the Notice of the White County Commissioners of Errors with Precinct Boundaries.

They will discuss this further at their next meeting in August.










There being no further business to come before the Commissioners, they adjourned their meeting.







__________________________          _____________________________      _______________________
John C. Heimlich, President                 Steve Burton, Vice President                   Ronald Schmierer, Member







ATTEST:  _________________________
Jill Guingrich, Auditor