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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on June 20, 2011 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners.  The following members were present:

Dennis E Carter           Dennis D Cain       
Bruce D Clear        Raymond L Kramer Jr     James G Annis


For content of joint session, see Commissioners’ minutes.

MINUTES
Councilor Clear made a motion to accept the May 16, 2011 minutes.  Councilor Kramer seconded the motion.                              Vote:  Unanimous

TRANSFERS
The following transfers were received:

AMOUNT    FROM                TO
White County Surveyor    $200.00    Misc. Tools            Truck Repairs
1-21-2-7            1-21-3-7

White County Circuit Court    $ 70.00    Postage            Supplies
1-4-2-3    1-4-2-1

Auditor Guingrich said it wasn’t necessary to vote on the White County Circuit Court transfer because it is within the same categories.  Since they filed the paperwork, Councilor Kramer wanted to include it in his motion. 
Councilor Kramer made a motion to approve the above transfers.  Councilor Annis seconded the motion.                                Vote:  Unanimous   

AMOUNT    FROM                TO
White County Sheriff’s Dept.$6,750.00    County Corrections        Sheriff Uniform
32-1000-9-99            1-19-2-4

Chief Sheriff’s Deputy A.J. Alletto said uniforms have to be fitted for each person, and there have been several replacements.  Bullet-proof vests are expensive, and the department is applying for a 50% reimbursement grant.
Councilor Cain made a motion to approve the above transfer.  Councilor Annis seconded the motion.                                    Vote:  Unanimous 



ADDITIONAL APPROPRIATIONS
BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund.  Herein specified and subject to the laws governing the same.
REQUESTED            ALLOWED       
WHITE COUNTY COMMISSIONERS
Legal Fees                    $  3,370.50            $  3,370.50
___            _________
TOTAL    $  3,370.50            $  3,370.50

Council President Carter asked what the legal fees were for and if it had to do with the wind farms.  Auditor Guingrich said she was unsure, but would check into it.  Councilor Kramer felt confident the claim would only have been requested out of the fund because it had to do with the wind farms. 
Councilor Kramer made a motion to appropriate the above request from Horizon Wind Economic Development Fund.  Councilor Clear seconded the motion.    Vote:  Unanimous

WHITE COUNTY SHERIFF NEW CORRECTIONS OFFICER
White County Sheriff Pat Shafer was tied up with problems occurring because of storms.  Jail Commander Terry Corso announced Robert Barrett to be Clayton Hall’s replacement as a jailor.  He will be paid the full-time entry level for that position $25,718.00.  Councilor Clear asked Commander Corso to pass on the Council’s appreciation for Sheriff Shafer’s constant communication with the Council.

Since White County is under a hiring freeze, and also to follow protocol, Councilor Clear said Judge Mrzlack should have appeared before the Council about the new hire for Community Corrections rather than send a letter.  He doesn’t, however, have a problem with the hire since the letter states the financing for the new position appears to be covered.  Councilor Cain said one monitoring officer is being replaced with a GPS system that tracks home detention prisoners.  He thought the new addiction counseling position and salary was going to be shared with Carroll County, although the letter from Judge Mrzlack does not state that.  The new position will be filled by Steve Stone who is a licensed Clinical Addiction Counselor with a salary of $50,000 annually.
Councilor Clear made a motion to accept the new hire proposal for White County Community Corrections.  Councilor Kramer seconded the motion.        Vote:  Unanimous

WHITE COUNTY CLERK OFFICE SCANNERS
White County Clerk Paula Lantz gave quotes to the Council for scanners.  She would like to order two additional scanners, because the two currently used always have a line waiting to be used, and she is planning to hire a part-time person to scan past Records of Judgments and Orders (R.J.O.’s).  Once the documents are scanned into the system, they can be microfilmed.  There are no backups of the documents at this time, and she feels it is imperative to have back ups.  By State Statute there must be a hard copy whether it be paper or microfilm.  The paper files are taking up too much space and cannot be disposed of until they have been scanned in and microfilmed.  The purchase of the four scanners:  two will eventually replace the two current ones that no longer have replacement parts available, and two additional will be made out of the Clerk’s Perpetuation Fund.  The price includes four scanners, configuration, set-up, and warranties.  Effective July 1, 2011 the Clerk’s Office will be able to keep and put $1.00 of each Automatic Records Fee (ARF) into the Clerk’s Perpetuation Fund to pay for the CSI system. 
Councilor Kramer made a motion to approve the purchase of four scanners out of the Clerk’s Perpetuation Fund.  Councilor Annis seconded the motion.        Vote:  Unanimous   

INNKEEPER’S TAX
President Carter asked for input on the innkeeper’s tax discussion they had in the Commissioners’ meeting this morning.  Councilor Clear said the good out-weighs the bad, and he believes it would be good for the County.  Mr. Jeff Bonnell, president of the Monticello Lakes Resort Association, said the tax must not be implemented retroactively.  Mr. Michael Triplett, owner of the Lighthouse Lodge Bed and Breakfast, said he agrees with not imposing the tax retro actively but to begin collecting as soon as possible.  Dave Jordan, owner of the Best Western Inn, agreed.  He said as long as Innkeepers know the date the tax will be enacted; they can plan and charge accordingly.  If the tax is to begin during the middle of a client’s stay, he would charge the days before the tax one price, and the days it’s to be collected, the new price.
Mr. Bonnell said he’s concerned about imposing the tax on just tourists.  He’d like to see the community support this effort by a 1% tax on food and beverage.  It’s less intrusive to pay an extra 1% on a meal, than an extra 2% on a hotel stay.  Everyone is supposed to benefit from the tax, yet not everyone is supporting the effort.    
Councilor Kramer asked how the Vacation Rental By Owner (VRBO) works?  Who enforces that the taxes are collected?  Mr. Bonnell said the VRBOs have to be registered.  The State or County would have to have a process to get VRBOs to register.  Then it works the same as sales tax.  VRBO’s are described by: renting for any period of time less than thirty days.  President Carter said he was told by Tammy White with the State Board of Accounts that enforcement procedures would be up to the County.  The State would not get involved. 
Mr. Jordan read off figures of taxes collected in July of 2010 from a list of 49 Innkeepers provided by the White County Treasurer.  The amounts collected vary from zero dollars to $l71.80, $591.66, $1,025.73, $3,227.84, $5,633.91.  Mr. Jordan said if a 2% tax was implemented, the month of July could bring in approximately $40,000 for the month.  If it would begin the 15th of July, the County would miss out on $20,000 etc.  A special meeting was set for July 1, 2011 at 8:00 AM in the Council room with the intent of enacting the 2% Innkeeper’s Tax beginning on July 6, 2011. 
President Carter suggested getting help for the Treasurer in contacting innkeepers about collecting the tax, if implemented.  He does not want her to be overwhelmed.  Commissioner Steve Burton said it is important to have good communication with the Innkeepers.  Mr. Bonnell said he could notify the thirty inn keepers that are in the Monticello Lakes Resort Association by email.  Mr. Jordan said he could help Treasurer Geisler with changing computer settings.       

GIRTZ INVESTMENTS LLC DECLARATORY RESOLUTION 
Economic Development Director Connie Neininger said Girtz Investments LLC has several new contracts and has not only hired back the 60 employees who were laid-off last year, but are up to 200 employees.  They would also like to hire an additional hundred.  However, they are having a hard time finding building space in White County.  Ms. Neininger is working to keep them here.  Girtz Investments’ existing property had a temporary Economic Revitalization Area (ERA) designation.  They are requesting an unlimited designation as an ERA for the 17.438 acres and 3.790 acres.  They are also requesting a ten-year deduction on redevelopment or rehabilitation of real estate, and a ten-year deduction on new manufacturing equipment.  The ten- year status can be changed by the Council, if they so choose, when the abatement details are presented later.
Councilor Cain made a motion to accept the Declaratory Resolution to designate an Economic Revitalization Area application for Girtz Industries (#2011-06-20-01).  Councilor Annis seconded the motion.                            Vote:  Unanimous   

TAX ABATEMENT COMPLIANCE UPDATE
The Council reviewed the Wabash Valley Power Association Inc. Tax Abatement Compliance and had no reservations.

ADJOURNMENT
There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn.  Councilor Cain seconded the motion.            Vote:  Unanimous




___________________________             ___________________________            ________(absent)____________          
DENNIS E CARTER, PRESIDENT        JAMES ANNIS                   GARY W HENDRYX                                         


___________________________             _________(absent)___________            ___________________________
DENNIS D CAIN                                       KEVIN L CRABB                             RAYMOND L KRAMER JR


___________________________              Attest:  ___________________________
BRUCE D CLEAR                            JILL GUINGRICH, AUDITOR