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November 7, 2011

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana.  Board members present were:  Chairman Steve Burton, Drainage Board Member John Heimlich and Drainage Board Member David Diener.  Also present were Attorney George W. Loy, Surveyor Bradley Ward and Drainage Assistant Mary Sterrett. 

Also in attendance were:

Sharon Watson-White County Soil and Water                        Mayor Jason Thompson
Attorney Dan Teder –Representative for Brian Keene

The November 7th, 2011 White County Drainage Board was called to order by Chairman Steve Burton.

The first item on the agenda was to approve the minutes from the October 17th, 2011 White County Drainage Board Meeting.  Board Member David Diener so moved.  Board Member John Heimlich seconded the motion.  Motion carried unanimously.

First on the agenda-Drainage Waiver Request for Monticello Main Street, LLC.
Viewing a computer generated plan

Surveyor Ward presented the request for a waiver for Monticello Main Street, LLC.  In attendance representing Monticello Main Street, LLC was Attorney Dan Teder, representative for Brian Keene.   Surveyor Ward stated, “This is going on Main Street at the old McDonald’s site, where they tore it down.  Proposing basically an office building, I believe.  Four thousand (4000) square feet they are requesting a waiver from the drainage review plan.  They are going to use the existing drainage that was designed for the McDonald’s building.  Through a storm sewer type system that was put in.  Then draining into the city sewer out in to the road.”

Chairman Burton asked, “When was the drainage approved for the McDonald’s site?”  Surveyor Ward replied there probably was not a drainage plan, it was before the ordinance.

Board Member Diener explained, “It was nineteen seventy-six (1976), it was after Windswept and that has separated storm sewers and sanitary sewers because it fell within the Windswept area. I lived in the house directly behind this area and had to sell a forty-five (45) foot strip off my yard in order to get McDonalds to locate in downtown Monticello.  They put a drive way through there which was designated, at the time, for parking to meet the parking requirements.  It has adequate drainage.”

Surveyor Ward replied, “We did receive a letter from the City stating that.”

Board Member Diener made a motion to approve the Waiver for Monticello Main Street, LLC.  Motion seconded by Board Member Heimlich.  Motion carried unanimously.  Waiver was granted.

Dan Teder explained the intent of use for the site to the Drainage Board.

Next item on the agenda-the Hook Drain #660

Surveyor Ward explained to the Drainage Board.

1.    That after the Hook Drain was cleaned last fall and that the sides have fallen back in. The Hook Drain now needs work done again.
2.    A Maintenance Modification was done in November of 2009 raising assessments from $1.50 per acre to $8.00 an acre.  This modification was never entered into the computer system to collect the modified amount.  All the paper work was with the Auditor but when the Auditor’s Office entered it into the system the dollar amount per acre was not changed for some reason.  The advice of the Drainage Board was to collect the $8.00 for three years starting with 2012.  Then in 2015 drop back to $4.00 an acre, $5.00 minimum.  This information is the same on the Findings and Order for the Maintenance Modification filed with the exception of the starting date.

Next on the agenda-discuss the Keever Branch of the F. G. Church Drain #522

Surveyor Ward discussed with the Drainage Board the Keever Tile Branch.

1.    Farmers Claude Butt and Ray Kilmer say the Keever Tile was severed when the Thomas Hines Ditch was put in.
2.    Land owner Kilmer wants to vacate it so he can farm it.  Land owner Butt wants to keep it because when it rains heavy enough he believes the tile works.
3.    The farmers feel that when it rains heavy enough part of it back flows into the Thomas Hines Ditch instead of flowing into the F. G. Church Ditch.
4.    The south end of the north part of the tile is falling apart.  Old clay tile with multiple tile holes within an eight hundred (800) feet stretch.
5.    Surveyor Ward asked if in order to get that section fixed should he petition or bid it.  Due to the fact that it is going to be expensive to repair.
6.    There could be private tiles coming into the Keever Tile which drains into the F. G. Church Drain.
7.    Questionable direction of flow and questionable tile size to repair.
8.    Explore the tile first and look for problems to the north.
9.    Some discussion of possible Reconstruction of this tile.
10.     Surveyor Ward will revisit the site.

Next discussed-Norbert Pilotte’s private crossing on the E. Rayman Drain #572

It is not the history of the Drainage Board to pay for or maintain private crossings.  Chairman Burton will visit the site of the private crossing of Mr. Pilotte sometime in the near future.

With nothing further for the White County Drainage Board Chairman Burton adjourned the November 7, 2011 meeting.