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BE IT REMEMBERED, that the White County Board of Commissioners held a regular meeting on December 19, 2011, at the White County Building, Commissioners’ Conference Room, 2nd floor beginning at 8:00 a.m.

In attendance were Commissioner John C. Heimlich, Vice President Steve Burton, and Member David Diener. Also in attendance was White County Auditor Jill Guingrich, White County Attorney George Loy, and the Commissioners’ Secretary, Donya Tirpak.

Commissioner Heimlich called the meeting to order:

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the regular meeting held on December 5, 2011, as presented, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

OVERTIME PAY

White County Prosecutor, Bob Guy, appeared before the commissioners requesting overtime be paid to one of his investigators.

Mr. Guy said that he does have a line item in his budget for a part-time investigator. This position was never filled because he intended to use this money for any overtime pay that he would have throughout the year for emergency situations or public safety issues with his full-time investigator.

Mr. Guy explained that two weeks ago his full-time investigator was on vacation and was called out to investigate a meth lab that was found in the City of Monticello. The issue that he is now having is whether or not he can be paid overtime pay while he was on vacation. He said that he has spoken with the State Board of Accounts and they said that they do not have an issue with paying the overtime pay as long as it is approved by the commissioners.

Mr. Guy asked the commissioners’ approval to allow the Auditor’s office to pay the overtime claim as submitted.

Commissioner Burton felt that they wouldn’t be setting a precedent because this would be a specific exception that could be defended and not allow other things to fall in the same category. With this position, this employee has no control of when he is called out because he deals with public safety.

White County Attorney George Loy said that overtime pay is not usually a discrepancy. You owe it if the circumstances exist.

White County Auditor, Jill Guingrich, said that normally when a person is on vacation and gets called in to work, they would give them their vacation day back, pay them straight time for the first 8 hours and overtime for anything over that. She expressed that they are paying him twice; once for the vacation time and again for the hours that he worked. Auditor Guingrich did say that this will be an issue with the IRS rather than the State Board of Accounts.

Prosecutor Guy said that he is paying his investigator seven hours of vacation day pay, five hours at straight time pay, and the rest of the hours will be paid at overtime pay.

Attorney Loy said that there is nothing illegal with using the vacation day as part of that week. He felt that it was entirely appropriate to pay the overtime.

  • Commissioner Diener made a motion to approve the claim as submitted by Prosecutor Guy for the investigator’s overtime as needed, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN – STREET NAME

Area Plan Director, Joe Rogers, said that there is a road that services the Wolcott Town Water Tower and Wastewater facility just east of Wolcott, but it doesn’t have a street name.

The Wolcott Town Council and the Area Plan staff submitted a request to the commissioners to call the road Water Works Lane.

  • Commissioner Diener made a motion to accept the recommendation of the Wolcott Town Council and name the street Water Works Lane, seconded by Commissioner Burton. Vote: Unanimous

ACCEPT BIDS - 2012 HIGHWAY SUPPLY BIDS

White County Attorney, George Loy, announced that the time has now expired to accept bids for the 2012 Highway Supplies. Bids were received from the following:

ITEM 1: UNLEADED GASOLINE

1. City Fuel & Heating, Monticello Bid Bond

ITEM 2: DIESEL FUEL #1, #2, & PREMIUM

1. City Fuel & Heating, Monticello Bid Bond

2. Good Oil Company, Winamac Bid Bond

ITEM 3: TIRES & TUBES

1. Pomp’s Tire Cashier’s Check

ITEM 4: CRUSHED LIMESTONE

1. U.S. Aggregates, Inc., Monon Bid Bond

2. Hanson Material Service, Monon Bid Bond

ITEM 5: ROAD GRAVEL, CEMENT GRAVEL & ICE SAND

1. Segal’s Delta Trucking, Inc., Reynolds Cashier’s Check

ITEM 6: A.E. GRADES OF BITUMINOUS MATERIALS

1. Asphalt Materials, Indianapolis Bid Bond

ITEM 7: COLD MIX PATCHING MATERIAL

1. Central Paving, Logansport Bid Bond

2. Rieth-Riley, Lafayette Bid Bond

3. Milestone, Lafayette Bid Bond

ITEM 8: BITUMINOUS COATED PAVING MATERIAL

1. Milestone, Lafayette Bid Bond

2. Rieth-Riley, Lafayette Bid Bond

3. Central Paving, Logansport Bid Bond

4. Xtreme Contractors, Reynolds NO BOND

5. E&B Paving, Inc., Rochester Bid Bond

ITEM 9: RENTAL OF EQUIPMENT

1. Segal’s Delta Trucking, Reynolds Check (Item 5)

2. Xtreme Contractors, Reynolds NO BOND

3. Central Paving, Logansport Bid Bond

At this time, the commissioners’ will take the bids under advisement to be reviewed by the Highway Superintendent.

 

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter Gary Hendryx Denny Cain

Raymond “Butch” Kramer Jim Annis Bruce Clear

Kevin “Casey” Crabb

ENVIRONMENTAL OFFICER

White County Environmental Officer, Jim Reynolds, presented his monthly report.

  • 10 Complaints on various issues
  • Issued a $50.00 fine for failure to get property in compliance
  • 10 landfill inspections
  • 4 inspections at Veolia Transfer Station

BUILDING INSPECTOR

White County Building Inspector, Dave Anderson, reported that there were 36 permits issued last month, five of them were for new homes.

ECONOMIC DEVELOPMENT

Economic Development Director, Connie Neininger, presented the Director’s Report for November 2011.

Connie discussed the cost of offering the welding program at Ivy Tech at the Monticello location will cost them $80,000 to $90,000. They have decided not to offer it at our location and it is available in Lafayette for students in our area. Connie discussed a Certified Production program that is offered in Lafayette and she is trying to have it offered here in Monticello.

Saint Joseph College has agreed to set aside 8.85 acres (I65 & Highway 18) as our observation wind turbine site. Horizon Wind has donated $200,000 worth of equipment for the project.

A committee has been put together to develop a “vision” for our shovel ready site specifically in Monticello and also the Wolcott Corridor.

An extension was granted for the Wolcott Corridor from EDA.

RAKR/US BIOGAS PRESENTATION

White County Economic Development Director, Connie Neininger, introduced Doug Raderstorff and Dan Meccariello, Engineer with US Biogas. Mr. Meccariello gave a brief discussion about anaerobic digestion and the project that they are planning to build in Monticello.

WOLCOTT CORRIDOR – LOCAL MATCH MONEY

Commissioner Heimlich presented a resolution for the local match funds needed for the Wolcott Corridor Grant. Commissioner Heimlich discussed a couple of errors in the resolution that needed to be changed. The commissioners and council discussed the resolution and asked County Attorney George Loy to make the changes.

  • Council Member Kramer made a motion to adopt Resolution No. 2011-12-19 with the amendments made as discussed for the White County Commissioners’ and Council Joint Resolution Authorizing Transfer of Funds and Temporary Loan for Funding Wolcott Corridor Infrastructure Costs, seconded by Council Member Crabb. Vote: Unanimous

  • Commissioner Diener made a motion to adopt Resolution No. 2011-2 with the amendments made as discussed for the White County Commissioners’ and Council Joint Resolution Authorizing Transfer of Funds and Temporary Loan for Funding Wolcott Corridor Infrastructure Costs, seconded by Commissioner Burton. Vote: Unanimous

WHITE COUNTY COMMISSIONERS’ AND COUNCIL JOINT RESOLUTION NO. 2011-1

WHITE COUNTY COUNCIL RESOLUTION NO. 2011-12-19-

WHITE COUNTY COMMISSIONERS’ AND COUNCIL JOINT RESOLUTION AUTHORIZING TRANSFER OF FUNDS AND TEMPORARY LOAN FOR FUNDNG WOLOCTT CORRIDOR INFRASTRUCTURE COSTS

WHEREAS, the White County Commissioners have designated approximately 1,320 acres located west of Wolcott, Indiana, as an Economic Development Area, in order to attract to and facilitate commercial development of said area known as the “Wolcott Corridor,” and,

WHEREAS, construction of an extension of water and sewer infrastructure to the area is a required portion of said project; and,

WHEREAS, White County has applied for and received approval of a grant from the United States Department of Commerce Economic Development Administration of approximately $2,439,175.00 to assist with project construction component costs; and

WHEREAS, it is necessary for White County to initially incur such construction component costs of up to approximate $5,500,000.00 with reimbursement of a portion of thereof to be derived from said EDA grant receipts; and,

WHEREAS, the White County Council determines that an emergency exists since the adoption of 2012 White County budget that the Wolcott Corridor Expansion Fund #184 will require additional funding to pay for said initial project component costs; and,

WHEREAS, there is sufficient money on deposit in the Solid Waste Reserve Fund #123 which can be temporarily transferred, with repayment thereto to be made partially from said EDA grant receipts.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Commissioners and Council of White County, Indiana, as follows:

Section 1: That up to the sum of $5,500,000.00 may be transferred, after January 1, 2012, from Solid Waste Reserve Fund #123 to the Wolcott Corridor Expansion Fund #184.

Section 2: That said sums transferred shall be used to fund necessary portions of the costs of the construction of the extension of water and sewer infrastructure to the Wolcott Corridor Economic Development Area in White County.

Section 3: That said sums shall be repaid to the Solid Waste Reserve Fund #123 by or before June 30, 2013. A portion of such reimbursement shall be made from U.S. Department of Commerce Economic Development Administration Grant receipts as received, with the remainder thereof to be reimbursed from expected tax increment financing (“TIF”) revenues.

Section 4: That this Resolution, upon adoption, shall be forwarded to the Indiana State Board of Accounts and the Indiana Department of Local Government Finance.

RESOLVED by the White County Commissioners and White County Council on December 19, 2011.

INNKEEPERS TAX

Commissioner Heimlich said that several meetings have been held by the Innkeepers Tax Board and also the Tourism Board regarding the collection of the Innkeepers tax. A decision has been made to send out a friendly reminder of responsibility to pay the tax. The letter also stated that we will be doing audits from time to time.

REDISTRICTING

Commissioner Heimlich discussed the redistricting changes that were done at the last meeting. There was one council district that had to be changed to stay within the guidelines.

AT THIS TIME, the Council adjourned to their meeting.

COMMUNITY CORRECTIONS GRANT

  • Commissioner Burton made a motion to approve the Community Correction Grant Application for Community Correction to receive $190,823.00 for 2012/2013, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the board, the commissioners adjourned their meeting.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Jill Guingrich, Auditor