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BE IT REMEMBERED, that the White County Board of Commissioners held a regular meeting on December 5, 2011, at the White County Building, Commissioners’ Conference Room, 2nd floor beginning at 8:00 a.m.

In attendance were Commissioner John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also, White County Auditor Jill Guingrich, White County Attorney George Loy, and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

ACCEPT AND AWARD BIDS FOR THE COUNTY FARM GROUND LEASE

Commissioner Heimlich announced that a request for bids was properly advertised for a two year lease of the 75.6 acres of county farm ground. The time has expired for all bids to be submitted.

Bids were received from the following:

Koty Lear, Wolcott $23,000.00 per year

Michael Schroeder, Reynolds $22,100.00 per year

  • Commissioner Diener made a motion to accept the highest bid for $23,000.00 per year from Koty Lear for the 2012-2013 county farm ground lease, seconded by Commissioner Burton. Vote: Unanimous

ELEVATOR CONTRACT

Commissioner Burton discussed that the monthly maintenance contract fee for the elevators has been decreased by 12%. He is still not satisfied with the automatic five year renewal and also the fact that we are locked-in for five years.

White County Attorney, George Loy, said that he will change the verbiage in the maintenance agreement and send it to Amco Elevators to see if they will accept the changes.

  • Commissioner Burton made a motion to sign the maintenance agreement only if Amco Elevators is willing to change the verbiage under the Terms of their contract with the county, seconded by Commissioner Diener. Vote: Unanimous

SHERIFF PAT SHAFER – INMATE HEALTH CARE CONTRACT

White County Sheriff, Pat Shafer, presented the Inmate Medical Services contract with Correctional Healthcare Companies.

Terry Corso, Jail Commander, said that the agreement is the same as last years, but it does include a 2% increase. Currently they are paying $7,481.23 per month and next year they will be paying $7,630.85 per month, or $91,570.26 a year. He is very happy with the medical and dental services that they provide.

Terry Corso explained that this agreement is for a three year term and the rate for years two and three will not exceed the consumer price index for healthcare.

  • Commissioner Diener made a motion to accept and enter into an agreement with Correctional Health Care Companies for a three year term for the inmate healthcare contract, seconded by Commissioner Burton. Vote: Unanimous

EMA – LOCAL DISASTER EMERGENCY DECLARATION ORDINANCE

Emergency Management Director, Dean Mullens, reminded the commissioners to look over the Model Local Disaster Emergency Declaration Ordinance. He has given a copy to the Highway Department and Sheriff’s Department for their review. At this time, he has not heard of any negative feed back. He said that he doesn’t have a deadline for the ordinance to be adopted but he would like to have it done before we do have bad weather.

White County Attorney George Loy said that he did look at the ordinance and he did not have any problems with the wording.

EMA – GRANT APPLICATION

Mr. Mullens also presented a 2011 Emergency Management Performance Grant, Local, EMA Competitive, for White County. This is a grant that they received for the bonus money, which is above and beyond the salary reimbursement funds. The grant is for $3,620.55 and the money has to be used on the Emergency Management Center only.

The following items will be purchased with these funds:

2 37” portable monitors $400.00/ea

1 Apple IPAD 2 $500.00/ea

8 Conference Chairs $129.95/ ea

1 Conference Table $280.95/ea

3 Handheld Garmin GPS Unit $200.00/ea

1 Nikon L120 Digital Camera $280.00/ea

1 Office Chair $120.00/ea

  • Commissioner Diener made a motion to approve the submission of the 2011 Emergency Management Performance Grant for $3,620.55 for the Emergency Management Department as presented, seconded by Commissioner Burton. Vote: Unanimous

APPOINTMENT – LIBRARY

Commissioner Heimlich announced that the Director of the Monticello-Union Township Public Library submitted a letter requesting an appointment to the library board to replace Brad Moore.

Mr. Moore will withdraw from his term as a trustee of the Monticello-Union Township Public Library January 1, 2012. His term was set to expire March 6, 2014.

Commissioner Diener made the recommendation to advertise for the open board member position to see if there is any interest from the public. An advertisement will be placed in the Monticello paper requesting letters of interest to the library board.

WORKMAN’S COMPENSATION RENEWAL FOR 2012

Commissioner Heimlich presented the Workman’s Compensation renewal package for 2012. He stated that Heiny Insurance did request quotes from three different companies and since the county has had several claims in the last three years, the companies refused to put in a quote.

A renewal from IPEP for the 2012 workman’s compensation will cost the county $99,097.00. This will be $50,562.37 for the county’s portion and $48,534.63 for the Highway Department.

  • Commissioner Burton made a motion to approve the 2012 Workman’s Compensation renewal from IPEP for 99,097.00, seconded by Commissioner Diener. Vote: Unanimous

6th STREET CHANGE ORDER

Commissioner Heimlich presented Change Order #23 for $9,329.82 for the 6th Street project. The change order is in regards to transition milling throughout the project.

  • Commissioner Burton made a motion to approve Change Order #23 for $9,329.82 for milling on the 6th Street Project, seconded by Commissioner Diener. Vote: Unanimous

REDISTRICTING

White County Clerk, Paula Lantz, appeared before the commissioners to discuss finalizing the Commissioners and Council districts.

Commissioner Heimlich explained that the council districts are supposed to be as close as possible to representing the same amount of population. Now that the new population census has come out, we have found that one council district was more than 20% from the median population. With the proposed change, every district now comes within 10%.

Mrs. Lantz proposed the following ordinance:

 

ORDINANCE ESTABLISHING COUNTY COMMISSIONER AND COUNTY COUNCIL DISTRICTS

Whereas, the White County Commissioners are required to establish County Commissioner Districts in 2011 pursuant to IC 36-2-2-4;

Whereas, the White County Commissioners are required to establish County Council Districts in 2011 pursuant to IC 36-2-3-4;

Whereas, the purpose of this ordinance is to establish County Commissioner and County Council election districts in White County.

Now therefore be it ORDAINED as follows:

Section 1: White County is divided into three (3) County Commissioner election districts designated numerically as follows:

District 1:

This district shall consist of all of Big Creek Township, Prairie Township, Round Grove

Township, and West Point Township.

District 2:

This district shall consist of all of Honey Creek Township, Princeton Township, and Monon Township.

District 3:

This distict shall consist of Cass Township, Jackson Township, Liberty Township, Lincoln Township, and all of the precinct in Union Township as follows: Union 1, Union 2, Union 3, Union 4, Union 5, Union 6, and Union 7 Townships.

Section 2: White County is divided into four (4) County Council election districts designated numerically as follows:

District 1:

This district shall consist of all of Big Creek Township, Prairie Township, Princeton Township, Round Grove Township, and West Point Township.

District 2:

This district shall consist of all of Honey Creek Township, Monon Township, and the 2nd precinct in Union Township.

District 3:

This district shall consist of the following precincts of Union Township: Precinct 3, Precinct 4, Precinct 5, Precinct 6, and Precinct 7.

District 4:

This district shall consist of all of Cass Township, Jackson Township, Lincoln Township, Liberty Township, and the 1st precinct in Union Township.

Section 3: All ordinances or parts of ordinances in conflict with the provisions of this ordinance is hereby repealed.

Section 4: If any section, provision, or any part of this ordinance is adjudged invalid by a court of competent jurisdiction, such adjudication shall not affect the validity of this ordinance as a whole or any section, provision, or part thereof not adjudged invalid.

 

Commissioner Heimlich asked if there was anyone present wishing to speak about this matter. No response.

  • Commissioner Diener made a motion to suspend the rules and approve the ordinance on the first reading, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Diener made a motion to approve Ordinance 11-12-05-01 Establishing County Commissioners and Council Districts in White County, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, the commissioners adjourned their meeting.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Jill Guingrich, Auditor