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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, January 3, 2012, at the White County Building, Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the special meeting held on December 28, 2011, as presented, seconded by Commissioner Burton. Vote: Unanimous

APPOINTMENT – MONTICELLO PUBLIC LIBRARY

Commissioner Diener made a motion to appoint Frank Walker to the Monticello-Union Public Library Board to fill the unexpired term of Brad Moore effective January 3, 2012 thru March 6, 2014, seconded by Commissioner Burton. Vote: Unanimous

POLICY ON TAKE HOME VEHICLES

White County Auditor Jill Guingrich asked which employees that have county vehicles should receive a 1099 tax form to and which employees are exempt. She said that the IRS definition states that employees that have arresting powers are exempt and vehicles that are a certain weight are exempt.

White County Attorney George Loy presented a copy of the county’s ordinance which says:

“Except for a county employee’s use of a qualified non-personal use vehicle, all employees of White County shall not use or permit the use of any county-owned vehicle for any purpose other than official county business or de minimis personal use. For purposes of this Ordinance, a “qualified non-personal use vehicle” as defined by the Internal Revenue Code, shall include any clearly marked police and fire vehicle, unmarked vehicles used by law enforcement officers who are authorized to carry a firearm, execute search warrants and make arrests, ambulance, and any vehicles designed to carry cargo with a loaded gross vehicle weight of over 14,000 pounds.”

Auditor Guingrich said that she has the Building Inspector, Civil Defense Director and Deputy Director, Highway Superintendent, Highway Superintendent’s Assistant, Surveyor, Recycling Director and Deputy Director, and Community Corrections all receiving a 1099. The Commissioners’ and attorney did not disagree. A short discussion was made on the Highway Superintendent and his assistant but a decision was made to research this more.

HOSPITAL DONATION

White County Attorney George Loy presented a written document from IU Health White Memorial Hospital transferring a house owned by the hospital, located just south of the Ivy Tech building, over to the county.

Commissioner Heimlich explained that before the renovating project for the Ivy Tech Building, fundraising efforts were done to help with the cost of the project. At that time, the hospital had pledged $40,000 , which to date hasn’t been paid. By donating this house over to the county, IU Health would like to have some type of acknowledgment that their $40,000 pledge to Ivy Tech has been made.

  • Commissioner Diener made a motion accept the two parcels contingent upon surveys and title work in lieu of the $40,000 pledge made by the Hospital in regards to the Ivy Tech Community College, seconded by Commissioner Burton. Vote: Unanimous

Attorney Loy said that he will have a survey for them with the legal description before they sign the deed.

STORAGE OF PERMANENT RECORDS

White County Auditor Jill Guingrich said that there are a lot of records that they have to keep on file forever or microfilm the records. For her department, this is something that hasn’t been done since the 80’s. She said that there is a business in Indianapolis that would pick-up the documents, take them back to Indianapolis and put them on microfilm. She estimated that the cost just for her department alone could be $10,000 to have this done. Other offices, Treasurer’s Department, also have documents that need to be put on microfilm as well.

Commissioner Diener was surprised that these documents can’t be digitally scanned and saved rather than microfilming. He asked if some research on whether or not the documents could be digitally scanned, rather than microfilming, could be done before a decision is made.

There being no further business to come before the board, their meeting was adjourned.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Jill Guingrich, Auditor