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January 17, 2012 (Tuesday)

 

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: Chairman Steve Burton, Drainage Board Member John Heimlich and Drainage Board Member David Diener. Also present were Attorney George W. Loy, Surveyor Bradley Ward and Drainage Assistant Mary Sterrett.

 

Also in attendance were:

 

Sharon Watson: White County Soil and Water

Freddie Isom

Claude Butt

Gerald Cartmell

 

The January 17, 2012 (Tuesday) White County Drainage Board was called to order by Chairman Steve Burton.

 

The first item on the agenda was to approve the minutes from the January 3, 2012 White County Drainage Board Meeting. Board Member John Heimlich so moved. Board Member David Diener seconded the motion. Motion carried.

 

Next on the agenda-approve Ditch Assessments for 2012 Collections

 

Surveyor Ward presented a list of drains that need to be collected on for the year 2012. He explained that some on the list will need to be modified sometime in the future.

1. The A. P. Gladden #2 Drain is on the agenda today for discussion for perhaps setting the rate for a Maintenance Modification because the drain is already in debt.

2. Surveyor Ward explained that once these drains reach four (4) times what is collected annually that it is no longer collected on unless some of the collected funds have or will be used.

 

Board Member Heimlich made a motion to approve the presented list of ditches for 2012 collections. Board Member Diner seconded the motion. Motion carried.

Note: The Surveyor will turn the approved presented list into the White County Auditor for collection.

 

Next on the agenda-Open Quotes on the Joseph Kellenburger Drain #553 Maintenance Project

 

Surveyor Ward explained to the Board the location of the Kellenburger Tile and showed an aerial map of the same.

Attorney Loy opened the two quotes received and asked if there was anyone in the audience who submitted a quote whose name he didn’t mention. No response.

Quotes as follows:

 

Freddie Isom: $23,117.98

County Line Tiling/Excavating: $18,250.00

 

Attorney Loy asked what Surveyor Ward’s estimated cost of the project. Surveyor Ward replied Eighteen Thousand, two hundred and fifty dollars ($18, 250.00).

 

Board Member Heimlich made a motion to accept the quote from County Line Tiling/Excavating of Eighteen Thousand, Two Hundred and Fifty Dollars ($18,250.00) for the Maintenance Project of the Joseph Kellenburger Tile Drain # 553. Board Member Diener seconded the motion. Motion carried.

 

 

Next on the agenda-A. P. Gladden #2 Drain #539 Discuss Raising Maintenance Rates

 

Surveyor Ward opened the discussion on the A. P. Gladden #2 Drain #539.

  1. Drain assessments collected annually are Two hundred and fifty dollars ($250.00).

(One dollar ($1.00) per acre).

  1. Drain is in debt sixteen hundred dollars ($1,600.00).

  2. Two hundred and fifty (250) acres in the water shed.

  3. Seven (7) or eight (8) landowners.

  4. Tile repairs last year and possible work needing to be done.

  5. Bruce Vogel is now having issues with his water getting away and his water goes though the

Gladden #2 Tile. The tile probably needs to be investigated.

  1. This tile is approximately twenty-two hundred (2,200) feet in length.

  2. Discussion on setting the rates for a Maintenance Modification.

  3. No minimum assessments at this time.

  4. Decision: Set the rate at five dollars per acre and drop to three dollars ($3.00) per acre in

three years.

 

Board Member Heimlich made a motion to set the assessment rate for the A. P. Gladden #2Drain

#539 at five dollars ($5.00) per acre and then drop the rate to three dollars ($3.00) per acre in three (3) years. Board Member Diener seconded the motion. Motion carried. Hearing to be held for Maintenance Modification.

 

Next on the agenda-Discuss Maintenance Issue on the J. L. Ackerman Branch # 3 of Branch #6 Drain #501

(Viewing a computer generated map)

 

Surveyor Ward said that a gentleman from Cass Township was in regarding the above mentioned ditch. This gentleman would like a stretch of the J. L. Ackerman Branch #3 of Branch # 6 cleaned. Approximately ½ mile from County Road to County Road. Surveyor Ward asked if he needed to petition that part of the drain to be cleaned or could he just do it has a maintenance project.

  1. Surveyor Ward showed the Drainage Board the location of the J. L. Ackerman Branch #3 of Branch #6 Drain.

  2. About a half mile that probably needs to be cleaned on the branch.

  3. There is growth growing out of the bottom of the ditch.

  4. Tiles are under water or half under water.

  5. There are approximately ten (10) ditches on the drainage system.

  6. All ditches in the system are paid from the same maintenance fund.

  7. The maintenance fund now has approximately sixty thousand dollars ($60,000.00) to seventy thousand dollars ($70,000.00) in it.

  8. Ball park estimate to dip the one half (½) mile requested to be cleaned. The Surveyor thought two thousand dollars ($2,000.00) or three thousand dollars ($3,000.00).

  9. Chairman Burton asked the Surveyor to research the total length of the Ackerman Drain

System verses just the branch that has been requested to be cleaned. More background information needed.

  1. The Surveyor is going to research how the condition of the branch compares to the rest of the

system. Which he will report back at the next Drainage Board Meeting.

 

Next the agenda-Approve Petition for Maintenance for the Charles Cartmell Drain and the Charles Cartmell Branch #1 Drain #608

 

Gerald Cartmell and Claude Butt in attendance regarding this issue.

  1. Petition for maintenance carried by Claude Butt.

  2. Mr. Butt reported eighty-seven percent (87%) of the acreage landowners were in favor of the

maintenance and signed the petition being presented.

 

Board Member Heimlich made a motion to accept the petition for Maintenance on the Charles Cartmell Drain and the Charles Cartmell Branch #1 Drain #608. Board Member Diener seconded the motion. Motion carried. Petition approved.

 

Gerald Cartmell, Claude Butt and the Drainage Board continued discussion on contractors and awarding projects.

1. Landowners asked what the time element would be of getting the project started. Surveyor Ward responded the project was third on his list.

2. Questions on contractors that could be hired.

  1. Attorney Loy responded to questions saying that the minimum of three (3) invitation have to be sent to contractors. The lowest quote is usually awarded the contract unless there is a problem or issue with the quote.

  2. Landowners discussed issues of accepting the lowest bid and if there were issues with the

work that was done to the drain.

  1. Attorney Loy responded that the contractor’s payment could be withheld until the job preformed was satisfactory.

  2. Also discussed was the performance bond that is required for projects over ten thousand

dollars ($10,000.00). The possibility of getting the bonding company involved if unsatisfactory work was done by the contractor that was awarded the project.

 

Chairman Burton asked if there was anything more for the White County Drainage and with no response the January 3, 2012 White County Drainage Board Meeting was adjourned.

 

COMPLETE DIGITAL MINUTES MAY BE HEARD IN THE SURVEYOR’S OFFICE