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COMMISSIONERS’ MINUTES

May 7, 2012                                                                                         PRESENT: ALL

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, May 7, 2012. The meeting was held at the White County Building, Commissioners’ Conference Room, beginning at 8:00 a.m.

 

Commissioners present were President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and the Commissioners’ Secretary Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Burton made a motion to approve the minutes from the regular meeting on April 16, 2012, seconded by Commissioner Diener. Vote: Unanimous

 

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

 

CLAIMS

  • Commission Diener made a motion to approve and pay the claims as advertised and presented, seconded by Commissioner Burton. Vote: Unanimous

 

BRIDGE #157

Don Ward, County Engineer, appeared before the commissioners discussing the condition of Bridge #157. He said that the bridge is salvageable for historical matters. If Indiana Landmarks is willing to remove the bridge and let the county keep it, then he suggested letting them go ahead and stock pile it somewhere.

 

Commissioner Diener said that he understood that Indiana Landmarks wanted to remove the bridge and store it at their location for $1.00. If our county wants the bridge back at some point in time, or if another county wants that particular bridge for the purpose of a walking path or a pedestrian bridge, etc., they will sell it to them.

 

Commissioner Diener asked if there was any sentimental value to this particular bridge. Mr. Ward said no, but there are no other bridges in the county like this one. Mr. Diener was curious to know how many bridge’s Indiana Landmarks have that are similar to this bridge.

 

Suggestions were made to put it at the Fairgrounds, Wolcott Park, Reynolds Park, or one of the Monticello’s parks. Mr. Ward said that whoever takes the bridge from Indiana Landmarks will pay up to $25,000 to just mount it, paint it and fix it up.

 

  • Commissioner Diener made a motion to allow Indiana Landmarks to disassemble, transport, and store White County Bridge #157 for $1.00 after August 1, 2012, seconded by Commissioner Burton. Vote: Unanimous

 

NORWAY BRIDGE AND PIKE CREEK BRIDGE

Commissioner Heimlich told Mr. Ward that the Norway Bridge and the Pike Creek Bridge has been turned down once again for federal funding.

 

BJ Propes, Highway Superintendent, said that he has talked with Mike Obergfell, USI Consultants, and Mr. Obergfell said that INDOT is saying that White County already has two ongoing projects (Gordon Road and 6th Street) in the system so we can’t submit the two bridges for federal aid.

 

The commissioners and Mr. Ward did not understand why we would be turned down because these two projects are road projects, not bridge projects. Mr. Ward said that they did change the bridge inspection

 

 

report a couple of times to show a lower inventory rating on the two bridges. Mr. Ward said that he will try to find out more information and bring it to the next meeting.

 

BRIDGE #159 – HOAGLAND DITCH

Mr. Ward presented a copy of the bridge inspection report on bridge #159, 400 W 305 N, Reynolds. He said that the former Highway Superintendent had asked him to write-up an engineering contract for repairs. He asked the commissioners to take a look at it and let him know if they would like a contract written.

 

EMERGENCY MANAGEMENT

EMA Director, Dean Mullens, presented the current White County’s Comprehensive Emergency Management Plan. He said that the plan does have to be updated annually and revised every four years. He requested the commissioners to sign the signature page before June 1. Commissioner Heimlich asked the White County Attorney to look it over.

 

Commissioner Burton acknowledged Director Mullens for all of the time and effort put forth to put this plan together for White County.

 

  • Commissioner Burton made a motion to approve the current White County Comprehensive Emergency Management Plan subject to legal review, seconded by Commissioner Diener. Vote: Unanimous

 

GIS

Commissioner Heimlich asked county employees that deal with the GIS system on a daily basis to come to the commissioners meeting to discuss the issues that they are having with Manatron.

 

White County Assessor Lisa Downey said that she’s not having any issues with Manatron. Whenever she needs something updated or changed she just calls directly to the person who maintains the site, not the representative.

 

White County Area Plan Director, Joe Rogers, said that his issues are trying to get errors in the system corrected and updated. On the property splits, he said that they haven’t been updated since December 2010. It is very difficult when property owners come in because he doesn’t have accurate information to work with. He said that his biggest concern is that it’s not responsive to the future needs of the department. The system is stagnant and never changing which is difficult when his ordinance is always changing. The history is lost pretty frequently and when they do reconstruction it’s not uncommon that they lose the addressing as well.

 

Assessor Downey said that she is aware of the issues with the splits because the ownership information isn’t coming up. She can see that they started the split but they never finished it.

 

Eric Storm, County IT, said that he doesn’t think that the newer systems would accommodate everything that the Area Plan department needs, but agrees that there are some problems with Manatron. He said that the system was good for our county ten years ago, but they haven’t upgraded since then. He recently did a demo with WTH, and he will be calling in a couple other vendors.

 

Commissioner Heimlich wanted to know what or who other counties are using.

 

Commissioner Diener asked if the county has a contract with Manatron. Mr. Storm said that we have a 30-day, month-to-month, contract with them. He suggested that Eric call in the vendors that offer the system that we need, have everyone sit in during the demos, and make a recommendation during a joint meeting with the council. He didn’t see any reason to keep going on with a system that has problems and is unresponsive.

 

COUNTY MAPS

The commissioners gave permission to their secretary to order more county maps.

 

NATIONWIDE INVESTMENT FUNDS

Leah Hull, Human Resources Clerk, reported that the commissioners have the option to “opt out” of one of the retirement funds from Nationwide Investments.

 

Commissioner Diener said that employees have the option to change their funds at any time and the commissioners should not choose where the employee’s retirement plans should be.

 

  • Commissioner Diener made a motion to sign the ejection letter which allows the individual to choose their own plans that they want to be in, seconded by Commissioner Burton. Vote: Unanimous

 

COPIERS PLUS

Erik Skadberg, Copiers Plus, said that they have finished the “fit-for-service” on all of the printers/copiers. From the assessment he said they can save the county 13%.

 

Mr. Skadberg presented a contract for $790.00 per month. The term of the contract is for 5 years.

 

After a short discussion on the term of the contract, Mr. Skadberg agreed to change the contract to a two year term.

 

  • Commissioner Diener made a motion to accept the contract with Copiers Plus subject to changes made by the White County Attorney, seconded by Commissioner Burton. Vote: Unanimous.

 

 

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

__________________________ _______________________ _____________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

 

 

ATTEST: _________________________

Jill Guingrich, Auditor