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COMMISSIONERS MINUTES

JULY 2, 2012                                                                                       PRESENT: ALL

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, July 2, 2012. The meeting was held at the White County Building, Commissioners’ Conference Room, beginning at 8:00 a.m.

 

Commissioners present were President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Attorney George Loy and the Commissioners’ Secretary Donya Tirpak.

 

Auditor Jill Guingrich was absent.

 

MINUTES

  • Commissioner Burton made a motion to approve the minutes as presented for the regular meeting held on June 18, 2012, seconded by Commissioner Diener. Vote: Unanimous

 

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

 

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

 

BRIDGE #159 – HOAGLAND DITCH

Consulting Civil Engineer, Don Ward, presented an engineering agreement for preliminary engineering work. The contract calls for replacement or rehabilitation of Bridge #159, located on CR 400 W. over Hoagland Ditch. The maximum cost for the engineering contract is $85,000.00. Mr. Ward estimated the cost for the project is $470,000. The bridge is fifty-two years old.

 

The commissioners took the contract under advisement.

 

SUBDIVISION SPECIFICATIONS REQUEST

Mr. Ward spent time explaining a subdivision project that he is working on with Denny Sterrett. The Area Plan Commission has $31,000 in escrow money for the subdivision.

 

Mr. Ward discussed a section of the road that they are building in the subdivision. He explained how the Roadway Section Standards that the former Highway Superintendent, Steve Brooke, set up must have 12” of compacted aggregate and then black-top on top. He asked if they could go into subdivisions with 8” compacted aggregate and 4” of blacktop and wider shoulders.

 

Mr. Ward also recommended that the commissioners start requiring the new subdivisions to be more modern by putting in curbs and gutters. He said that the county should also require a full set of plans when someone wants to put in a subdivision. It would be nice for the APC to know what the grades of the streets will be, know the cross sections and knowing in advance what’s going to happen.

 

Commissioner Diener felt that they were in a fortunate situation to have escrow funds set aside and to have two engineers that can oversee the project. He recommended that the commissioners give their blessing to allow them to do whatever they can.

 

Commissioner Heimlich said that the county is not changing the specifications for taking the road over. Mr. Ward agreed that the county will not take the road over until the road meets the standards required by the county.

 

SMOKING BAN

White County Food Inspector, Linda Russow, distributed a packet of information on the smoking ban that took place July 1. The Alcohol & Tobacco Commission is the primary enforcement agency but they have asked her to distribute the packets. She said that she will try to educate the restaurants and grocery stores in White County as she performs her inspections.

 

Commissioner Heimlich asked what the law was for the grounds of the courthouse. Ms. Russow said that everyone must smoke 8’ away from the public entrance of the building, but they are allowed to smoke on the public grounds. She said that the commissioners could enforce an ordinance setting the distance further or even adding the public grounds.

 

WHITE COUNTY JAIL- WASHING MACHINE & AIR CONDITIONER

White County Sheriff, Pat Shafer, reported that the washing machine at the jail has broken down and as of Friday afternoon they started having complications with the air conditioner.

 

Terry Corso, Jail Commander, said that the washing machine is the original one when the jail was built. They had it repaired a couple of times but it has now completely quit working. He presented a quote from Laundry City Equipment from Indianapolis to have the machine rebuilt for $3,551.69. He also presented two quotes from Laundry City Equipment for a new machine. The 35 lb. washer extractor was quoted $7,701.00. They would like to purchase a new one rather than having the old machine rebuilt.

 

Commissioner Burton asked if they have a line item in their budget that covers equipment repairs. Mr. Corso said that they do have a line item for general maintenance on the building, but not to replace high cost equipment in the building. He said that they could move funds around to make the purchase, but that might make them short at the end of the year. They would like to pay for it out of the cumulative building maintenance fund.

 

Commissioner Diener felt that this purchase shouldn’t be paid out of cumulative building funds because it’s a piece of machinery in the building; it’s not part of the building.

 

Mr. Corso said that the air conditioner is not working because one of the air compressors went out. The replacement cost for the one compressor will cost around $35,000. If they order it now, they could have it in two weeks. If they consider putting in a whole new system, it could take 10-12 weeks.

 

Commissioner Burton discussed the need to do something now before the other compressor goes out. He suggested looking over the situation in the off season but something needs to be done now to get it up and running.

 

Attorney Loy also said that this would fall under the purchasing policy “building repair and maintenance” where quotes are acceptable up to $125,000. If the cost would be any more than that, then the county would have to advertise for bids.

 

Mr. Corso said that they will gather information on what should be done with the air conditioner and compressor and bring that information back to the commissioners. The commissioners said that they would hold a special meeting if needed to take care of the situation.

 

Commissioner Diener said that he feels comfortable letting them make the right decision on getting the air conditioner fixed and he will support them with that cost. On the other hand, he felt that they need to find the funds in their budget to cover the cost of the washing machine.

 

AREA PLAN – FEE SCHEDULE EXEMPTIONS

Area Plan Director, Joe Rogers, appeared before the commissioners to clear up who should be exempt from the fee schedule when applying for permits. He was told from the beginning that legislative bodies (Commissioners, City of Monticello and Town Council members) were exempt from all fees. Just recently the Monticello Parks Department and the White County Ag Association applied for permits and he did not exempt them from the fees. Discussion has come up in the department on who exactly is exempt and he would like to have it cleared up. He asked the commissioners if there are other organizations in the county that should be exempt from the fee schedule.

 

Commissioner Diener felt that making judgment calls on who should be exempt and who shouldn’t will be very difficult. He recommends not adding to the list and keeping things the way that they are now.

 

Commissioner Burton felt that if you were a tax levy organization (library, fire department, or town park) then you would be exempt. Commissioner Heimlich felt the same way. He doesn’t think that we should shuffle tax dollars around.

 

Mr. Rogers said that he honestly couldn’t identify every organization that has the ability to levy a tax.

 

After a short discussion on all of the different types of organizations, the commissioners decided not to change or add to the list. They told Mr. Rogers to continue handling the fee schedule exemptions the way that he has been.

 

HIGHWAY DEPARTMENT

BJ Propes requested the commissioners to consider appointing Mike Kyburz as the Assistant Superintendent of the Highway Department.

 

  • Commissioner Diener made a motion to appoint Mike Kyburz as the Assistant Superintendent of the White County Highway Department, seconded by Commissioner Burton. Vote: Unanimous

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

__________________________ __________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

 

 

ATTEST: _________________________

Jill Guingrich, Auditor