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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 1, 2012. The meeting was held at the White County Building, Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor; Jill Guingrich, White County Attorney; George Loy, and the Commissioners’ Secretary; Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on September 17, 2012, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for October 1, 2012, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

TAX SALE/COMMISSIONERS’ SALE UPDATE

White County Auditor, Jill Guingrich, updated the commissioners on the recent property tax sale. She said they started out with 401 properties that were eligible for tax sale; all but 34 property owners came in and paid enough to get them off the tax sale. Out of the 34 properties, 9 of them did not sell. Out of the 9 properties, 4 of those were previously on the Commissioners’ Sale in 2011.

Auditor Guingrich said that if the commissioners would like to take those nine properties over, title work will have been done. If they wish not to take the nine properties over, then a resolution needs to be passed allowing the nine properties to be put on a Commissioners’ Sale. Auditor Guingrich provided a list of the 9 properties that did not sell on the tax sale.

Commissioner Heimlich asked if there were any certain guidelines that they have to follow if the county decided to take them over. Attorney Loy said that he would look into this further.

Commissioner Diener suggested having another Commissioners’ Sale for the 9 properties and to lower the price on the 4 properties that were previously on the first Commissioners’ Sale.

Commissioner Burton asked if the commissioners would have the final approval of the sale. Attorney Loy will look into this further.

  • Commissioner Burton made a motion to approve Resolution # 12-10-01-01 establishing the intent to conduct a Commissioners’ Sale, seconded by Commissioner Diener. Vote: Unanimous

RESOLUTION 12-10-01-01

A RESOLUTION ESTABLISHING THE INTENT TO CONDUCT A COMMISSIONERS’ SALE TO SELL TAX SALE CERTIFICATES FOR PROPERTYIES THAT ARE SEVERLY DELINQUENT IN PAYMENT OF PROPERTY TAXES.

WHEREAS, there are several properties in WHITE County that are severely delinquent in the payment of property taxes, having been offered for tax sales and which received no bids equal to or in excess of minimum sale price. The parcel numbers of those properties being attached to this resolution as “Exhibit A”,

WHEREAS, there is an assessed value associated with these properties for taxation purposes, but no taxes being collected, therefore causing a lower than expected tax distribution to those taxing units and taxing districts within which the properties are located, and

WHEREAS, the White County Commissioners desire to have these properties back on the tax rolls with taxes being collected, and

WHEREAS, IC 6-1.1-24-6, et seq. allows for the County Commissioners to acquire a lien on those delinquent properties, therefore limiting the ability and cost normally associated with taking title,

NOW, THEREFORE, BE IT RESOLVED by the White County Board of Commissioners that the county executive shall acquire liens and receive tax sale certificates of the properties listed on Exhibit A that are severely delinquent and sell said certificates at a properly advertised Commissioner Tax Certificate sale.

 

PROPOSED HOLIDAYS, CLAIMS, PAYROLL, AND MEETINGS FOR 2013

White County Auditor, Jill Guingrich, presented the following schedules for 2013.

Holidays 2013

Tuesday, January 1 New Year’s Day

Monday, January 21 Martin Luther King, Jr. Day

Monday, February 18 President’s Day

Friday, March 29 Good Friday

Monday, May 27 Memorial Day

Thursday, July 4 Independence Day

Monday, September 2 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Thursday & Friday, November 28 & 29 Thanksgiving

Tuesday & Wednesday, December 24 & 25 Christmas

2013 Claims

Claims Due To Be Paid On

January 7 January 22

January 22 February 4

February 4 February 19

February 19 March 5

March 5 March 18

March 18 April 1

April 1 April 15

April 15 May 6

May 6 May 20

May 20 June 3

June 3 June 17

June 17 July 1

July 1 July 15

July 15 August 5

August 5 August 19

August 19 September 3

September 3 September 16

September 16 October 7

October 7 October 21

October 21 November 4

November 4 November 18

November 18 December 2

December 2 December 16

December 16 December 27

Payroll 2013

 

Pay

(261 working days in 2013)

Period

Dates Worked

Turn in:

To be paid on:

Monday

1

Dec 24 to Jan 6

Mon Jan 7th

21-Jan

 

2

Jan 7 to Jan 20

Tue Jan 22nd

4-Feb

 

3

Jan 21 to Feb 3

Mon Feb 4th

18-Feb

 

4

Feb 4 to Feb 17

Tue Feb 19th

4-Mar

 

5

Feb 18 to Mar 3

Mon Mar 4th

18-Mar

 

6

Mar 4 to Mar 17

Mon Mar 18th

1-Apr

 

7

Mar 18 to Mar 31

Mon Apr 1st

15-Apr

 

8

Apr 1 to Apr 14

Mon Apr 15th

29-Apr

 

9

Apr 15 to Apr 28

Mon Apr 29th

13-May

 

10

Apr 29 to May 12

Mon May 13th

27-May

 

11

May 13 to May 26

Tue May 28

10-Jun

 

12

May 27 to Jun 9

Mon Jun 10th

24-Jun

 

13

Jun 10 to Jun 23

Mon Jun 24th

8-Jul

 

14

Jun 24 to Jul 7

Mon Jul 8th

22-Jul

 

15

Jul 8 to Jul 21

Mon Jul 22nd

5-Aug

 

16

Jul 21 to Aug 4

Mon Aug 5th

19-Aug

 

17

Aug 5 to Aug 18

Mon Aug 19th

2-Sep

 

18

Aug 19 to Sep 1

Tue Sep 3rd

16-Sep

 

19

Sep 2 to Sep 15

Mon Sep 16th

30-Sep

 

20

Sep 16 Sep 29

Mon Sep 30th

14-Oct

 

21

Sep 30 to Oct 13

Tue Oct 15th

28-Oct

 

22

Oct 14 to Oct 27

Mon Oct 28th

11-Nov

 

23

Oct 28 to Nov 10

Tue Nov 12th

25-Nov

 

24

Nov 11 to Nov 24

Mon Nov 25th

9-Dec

 

25

Nov 25 to Dec 8

Mon Dec 9th

23-Dec

 

26

Dec 9 to Dec22

Mon Dec 23rd

6-Jan

 

27

Dec 23 to Jan 5

Mon Jan 6,2014

20-Jan

 

 

Meetings 2013

Commissioners Only Commissioners & Council

January 7 January 22

February 4 February 19

March 4 March 18

April 1 April 15

May 6 May 20

June 3 June 17

July 1 July 15

August 5 August 19

September 3 September 16

October 7 October 21

November 4 November 18

December 2 December 16

 

  • Commissioner Diener made a motion to accept the proposed Holiday, Claims, Payroll, and Meetings dates for 2013, seconded by Commissioner Burton. Vote: Unanimous

ESPY SERVICES

Donya Tirpak, Commissioners’ Secretary, presented a proposal to allow Espy Services to perform a telecom cost review audit. Espy Services will obtain our telephone account numbers and request customer service records, contracts, and pertinent information regarding the county’s telecommunications billings. This audit will cover data lines, local and long distance phone bills, and wireless accounts. Espy Services will go through this information to see if there are any billing errors and come back to us on recommendations on potential savings.

Espy Services will not charge any hourly or customer fee. They will receive 50% on all refunds/credits recovered for the next 12 months.

  • Commissioner Burton made a motion to enter into a contract with Espy Services to audit our telephone bills, seconded by Commissioner Diener. Vote: Unanimous

CAPITAL ASSET REPORTING

Donya Tirpak, Commissioners’ Secretary, presented an agreement from Government Fixed Asset Services for 2013. Government Fixed Asset Services assist us with the Governmental Accounting Standards Board Statement No. 34, capital asset reporting issues. The agreement for 2013 is $2,950 compared to the $3,450 last year because of issues with the White County Airport.

  • Commissioner Diener made a motion to approve the agreement with Government Fixed Asset Services for 2013, seconded by Commissioner Burton. Vote: Unanimous

INDIANA LANDMARKS

Todd Zeiger, Director, appeared before the commissioners to discuss Indiana Landmarks acquiring Bridge #157, located on 500 West on Hoagland Ditch.

At his last presentation with the commissioners, Indiana Landmarks, was given permission to remove the bridge, but they wanted to wait until August to see if there were any local interest from the communities in the county that would like to have the bridge.

Mr. Zeiger said that he did give Don Ward, County Engineer, a breakdown of the cost to relocate the bridge to distribute the information to various organizations in the county. He said that he did receive an email saying that there wasn’t any local interest from the communities at this time. The next step is to approve an agreement.

The Commissioners asked Mr. Zeiger to send the agreement to the county’s attorney for his review, and then they will approve the agreement at the next meeting.

CREDIT CARD POLICY

Commissioner Burton said that he talked with Sheriff Shafer about the use of a credit card at the Sheriff’s Department. He said that the Sheriff would like to have a credit card to use it for purchases over the internet and to make reservations at hotels when they have to leave overnight. The card will not actually leave the Sheriff’s Department during their trips. During the overnight stays he said that employees will be responsible for all other expenses on their own credit card.

Commissioner Burton said that he is comfortable with what the Sheriff is proposing and he would like to see the same thing happen with the second card that could be kept here at the courthouse.

Attorney Loy said that he is attending a seminar on credit card best practices. He said that he will bring some information back at the next commissioners’ meeting.

 

There being no further business to come before the commissioners, their meeting was adjourned.

__________________________ _______________________ _____________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Jill Guingrich, Auditor