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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, November 19, 2012.  The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were:  President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener.  Also present was the White County Auditor; Jill Guingrich, White County Attorney; George Loy, and the Commissioners’ Secretary; Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES
•    Commissioner Diener made a motion to approve the minutes for the regular meeting held on November 5, 2012, seconded by Commissioner Burton.  Vote:  Unanimous

PAYROLL
•    Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener.  Vote:  Unanimous

CLAIMS
•    Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener.  Vote:  Unanimous

6TH STREET – PHASE 5 CONTRACT
John Tucker, American Structurepoint, presented the LPA – Consulting Contract for Phase 5 of the 6th Street Project.  This phase will cover the 6th Street project from Rickey Road to CR 225.  The maximum amount payable under this contract shall not exceed $558,787.88.

Mr. Tucker reported that if everything stays on schedule, they will bid out the project in January and construction should start the first of spring 2013.

•    Commissioner Burton made a motion to approve and enter the LPA – Consulting Contract with American Structurepoint, Inc., for Phase 5 of the 6th Street Project, seconded by Commissioner Diener.  Vote:  Unanimous

AREA PLAN
Area Plan Director, Joe Rogers, proposed the following changes to the Fee Schedule

Improvement Location Permit Fee
Mr. Rogers proposed adding a $25.00 improvement location fee under Permits in the White County Area Plan Fee Schedule to cover the cost of his time spent gathering the information requested. 

Mr. Rogers provided documentation detailing the substantial amount of time he spent when he received a parking lot site plan and a communication tower update.   A site plan for a commercial improvement most often will require his review, corrections, and resubmit of documents, which can take up to four hours. 

Signs:
Mr. Rogers discussed the problem that they are having with the public putting up signs in the county without obtaining a sign permit.  To be more proactive, the APC has recommended that the director contact the property owner to identify the owner of the sign.  Once this person is found, they will be required to come in and apply for a sign permit at the higher cost.  The cost for a sign permit before it is put up is $25.00 and the cost for a sign permit, during and post-installation will be $75.00.




Zoning Certification Fee:
Mr. Rogers proposed applying a zoning certification fee to the fee schedule.  A zoning certification with an on site review will cost $220.00, plus parcel charges, and a zoning certification with out an on site review will cost $80.00 for the first parcel; $60.00 for each additional.  He discussed how the zoning certifications are becoming more and more common which is creating an extensive amount of work involving a lot of research.  People now want to know if there are any variances, dates of the rezoning, occupancy permits issued, etc.

Elimination of charges
Mr. Rogers proposed eliminating the following fees from the fee schedule and just charge the standard copy rate fee according to the ordinance.

Zoning Ordinance              $15.00
Subdivision Ordinance        $10.00
Comprehensive Plan           $50.00
Zoning Map County            $  5.00 per page (one section)

Mr. Rogers also reported that they don’t require a home occupation permit any longer and he is requesting to remove the Home Occupation fee of $25.00.

•    Commissioner Diener made a motion to accept the recommendations for the changes to the Fee Schedule for the Area Plan Department as presented, seconded by Commissioner Burton.  Vote:  Unanimous


APPOINTMENT - VETERAN SERVICE OFFICER
•    Commission Diener made a motion to appoint Thomas J. Hildebrand as the new Veteran Service Officer for the Veteran’s Department, seconded by Commissioner Burton.  Vote:  Unanimous

2013 EMPLOYEE MEDICAL BENEFITS
Leah Hull, Payroll/HR Clerk, presented the employee medical benefits for 2013.

The medical insurance carrier will change from PHP to Anthem. 

Single Deductible            $2,500
Family Deductible           $5,000

Single HRA Funding        $1,500
Family HRA Funding        $3,000

Medical Plan- Anthem
Cost to employee without wellness exam.

Monthly        Cty Portion/Monthly    Employee Portion/Monthly    Per Pay
Single                $   578.03    $   520.23        $  57.80                $  26.68
Family                 $1,531.77    $1,225.42        $306.35                $141.40

Cost to employee with wellness exam.

Monthly        Cty Portion/Monthly    Employee Portion/Monthly    Per Pay
Single              $   578.03    $   537.51        $  40.52                $  18.71
Family              $1,531.77    $1,270.38        $261.39                $120.65

Vision – VSP
Monthly                Per Pay
Single                                      $  7.18                $3.31
Employee & 1 Dependent            $12.08                $5.58
Employee & Child(ren)                $12.34                $5.70
Family                                      $19.89                $9.18

Dental- Standard
Monthly                Per Pay
Single                                      $22.92                $10.58
Employee & Spouse                    $47.37                $21.87
Employee & Child(ren)                $68.07                $31.42
Family                                      $92.52                $42.70

•    Commissioner Diener made a motion to approve the employee medical benefits for 2013 as presented, seconded by Commissioner Burton.  Vote:  Unanimous

COUNTY GIS
Joyce West, The Sidwell Company, discussed the GIS and mapping capabilities that they can offer White County.

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter        Gary Hendryx        Denny Cain
Raymond “Butch” Kramer        Jim Annis           Bruce Clear
Kevin “Casey” Crabb

BUILDING INSPECTOR
White County Building Inspector, Dave Anderson, reported 38 permits were issued last month; 3 of them were for new homes.

ENVIRONMENTAL OFFICER
Environmental Officer, Jim Reynolds, presented the Environmental report.

•    Received 29 complaints on various issues.
•    Assisted on an anhydrous spill.
•    Ten landfill inspections.
•    Five transfer station inspections.
•    Attended exercise at Hospital with LEPC and EMA.
•    Received 7 calls on septic issues.
•    Issued 4 septic permits.

E-911
E-911 Director, Terri Conwell, introduced Mike Crabb with Century Link to talk about the 911 system being at the end of its life and the cost to have it replaced.

Mike Crabb, Century Link, said that the current system was installed in early 2003, which will soon be 10 years.  Four years ago there was an upgrade to the software.

Mr. Crabb explained that in 2010, an announcement was made that the system was manufactured discontinued.  The availability to maintain the system is now almost obsolete.  Currently, the county pays a $12,000 annual maintenance contract.  The maintenance contract expires February 2013 and is non- renewable because the system is at the end of its life.  Since we will not have a maintenance agreement, we are considered a non-centurion customer and we will not receive priority when the system goes down. 

Mr. Crabb presented a proposal for a new 911 system, Cassidian Systems, at a cost of $202,357.05.  With a three year maintenance contract being $3,541.44/yr one, $14,165.76/yr two, and $17,707.20/yr three.

Commissioner Diener asked if Century Link offers a leasing proposal as opposed to a purchasing proposal where the equipment is updated after a certain period of time.  Mr. Crabb said that they do have partners that can offer a lease.

Attorney George Loy said that an RFP will need to be done for this purchase.

IU HEALTH WHITE MEMORIAL HOSPITAL
Stephanie Long, Hospital CEO, gave a brief presentation on the new walk-in clinic and a diabetic clinic class held at the hospital.

SRI – TAX SALE
Glen Lendtke, SRI, requested the commissioners to set a minimum bid for the next Commissioners’ Certificate Sale.  According to the statute, the minimum bid needs to be set at a lower rate then what the property was offered at the last sale, but not lower than the cost to the county to conduct the sale.  He suggested that the minimum bid start no less than $45.00.  

The following properties will be listed on the next certificate sale:

91-82-09-000-001.600-003    Gerard James & Terri          11047 E. Pennsylvania St.   
91-72-25-000-023.700-009    Watson Frank L                  213 W. Railroad St.       
91-72-25-000-023.800-009    Watson Frank L                   213 W. Railroad St.       
91-72-28-000-004.700-012    Wakeland Dennis & Nancy    212 E. South Railroad St.   
91-84-21-000-027.400-014    Fischer Sharon                   112 E. 4th Street       
91-84-21-000-068.700-014    Fischer Sharon                   E. of 112 E. 4th St.       
91-84-21-000-068.800-014    Fischer Sharon                   N of 112 E. 4th St.       
91-76-25-000-025.600-018    Powell Furman A.              129 W. Market St.
91-73-33-000-008.500-021    Bonnell Larry & Judith        557 Maple       

•    Commissioner Diener made a motion to set the minimum bid for the nine properties on the certificate tax sale at $45.00, seconded by Commissioner Burton.  Vote:  Unanimous

WHITE COUNTY SOIL & WATER
Sharon Watson, Office Manager, said that the Soil & Water Conservation District has always paid their supervisors a per diem for the official business that they do.  IRS is now telling them that they need to pay their supervisors a salary per diem, because they are employees of the district.  She asked the commissioners if the county could process the payroll for their supervisors, and the district would reimburse the county.  She said that they only pay them one time a year.  PERMISSION GRANTED


There being no further business to come before the council, they adjourned to their meeting room.


There being no further business to come before the commissioners’, their meeting was adjourned.




____________________________      __________________________     _________________________
John C. Heimlich, President                Steve Burton, Vice President              David Diener, Member





ATTEST:  _________________________
Jill Guingrich, Auditor