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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, December 3, 2012.  The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were:   President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener.  Also present was the White County Auditor, Jill Guingrich; White County Attorney, George Loy; and the Commissioners’ Secretary, Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES
•    Commissioner Diener made a motion to approve the minutes for the regular meeting held on November 19, 2012, seconded by Commissioner Burton.  Vote:  Unanimous

PAYROLL
•    Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener.  Vote:  Unanimous

CLAIMS
•    Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton.  Vote:  Unanimous

ECONOMIC DEVELOPMENT – APPOINTMENT
•    Commissioner Diener made a motion to appoint Randy Mitchell as the new Economic Development Director effective January 1, 2013, seconded by Commissioner Burton.  Vote:  Unanimous

HIGHWAY - BIDS
White County Attorney, George Loy, announced that the time has now expired to accept bids for the 2013 Highway supplies.  Bids were received from the following:

ITEM 1:  UNLEADED GASONLINE
1.  City Fuel & Heating, Inc., Monticello, IN                       Bid Bond
2.  Co-Alliance, Chalmers, IN                                          Bid Bond

ITEM 2:  DIESEL FUELD #1, #2, & PREMIUM
1.  City Fuel & Heating, Inc., Monticello, IN                       Bid Bond
2.  Good Oil Co. Inc., Winamac, IN                                    Bid Bond

ITEM 3:  TIRES & TUBES
1.  Pomp’s Tire, Monticello, IN                               Cashier’s Check

ITEM 4:  CRUSHED LIMESTONE
1.  Hanson Material Service, Monon, IN                              Bid Bond
2.  U.S.  Aggregates, Monon, IN                                        Bid Bond

ITEM 5.  ROAD GRAVEL, CEMENT GRAVEL & ICE SAND
1.  U. S. Aggregates, Monon, IN                                        Bid Bond
2.  Segal’s Delta Trucking, Inc., Reynolds, IN              Cashier’s Check
3.  Purdy Materials, Lafayette, IN                                       No Bond

ITEM 6.  A.E. GRADES IF BITUMINOUS MATERIALS
1.  Asphalt Materials, Inc., Indianapolis, IN                         Bid Bond



ITEM 7.  COLD MIX PATCHING MATERIAL
1.  Xtreme Contractors, Co. LLC, Reynolds, IN                    Bid Bond
2.  Central Paving, Inc., Logansport, IN                              Bid Bond
3.  Rieth-Riley Construction Co., Inc., Lafayette, IN             Bid Bond
4.  Milestone Contractors, Lafayette, IN                             Bid Bond

ITEM 8.  BITUMINOUS COATED PAVING MATERIAL
1.  Rieth-Riley Construction Co., Inc., Lafayette, IN            Bid Bond
2.  Central Paving, Inc., Logansport, IN                             Bid Bond
3.  Xtreme Contractors, Co., LLC, Reynolds, IN                   Bid Bond
4.  Milestone Contractors, Lafayette, IN                            Bid Bond
5.  E & B Paving, Inc., Rochester, IN                                  Bid Bond

ITEM 9.  RENTAL OF EQUIPMENT
1.  Milestone Contractors, Lafayette, IN                            Bid Bond
2.  Xtreme Contractors, Co., LLC, Reynolds, IN                  Bid Bond
3.  Central Paving, Inc., Logansport, IN                            Bid Bond

4- WHEEL DRIVE PICK-UP TRUCK
1.  Bartlett Sales and Service, Inc., Brookston,  IN            Cashier’s Check
2.  Gutwein Motor Co., Inc., Monon, IN                           Cashier’s Check

Commissioner Heimlich asked if there were any bids that were submitted that weren’t opened.  No response. 

Commissioner Heimlich announced that the bids will be taken under advisement and awarded at the next meeting.

APPOINTMENT- CONSTRUCTION WAGE BOARD HEARING
•    Commissioner Diener made a motion to appoint Steve Burton to the Common Construction Wage Board Hearing for the Frontier School Corporation project, seconded by Commissioner Heimlich.  Vote:  2 Yes 1 Abstain (Burton)

CREDIT CARD PRACTICES
Brian Rodgers, Solutions Manager for JP Morgan Chase & Co., discussed the credit card programs that they have available for municipalities.  Mr. Rodgers discussed a Purchasing Card program that can be used for traveling purposes (hotels, car rentals, food); as well as, departments acquiring goods and services.  The Accounts Payable Card program is also a popular card used by Auditors.  This program is a check replacement card that the Auditor would use to pay invoices rather than writing checks.  Benefits to their Purchasing Card program that Mr. Rodgers highlighted were:

•    Dollars that you put into this program will generate a rebate.
•    Block transactions at the point of sale.
•    Backed by a $100,000 insurance policy for misuse.
•    Able to see every transaction on the cards to see where dollars are being spent. 

Mr. Rodgers spent a short time discussing how other counties are using their cards for their purchasing needs.

Mr. Rodgers said that implementing the cards could take anywhere from 3 weeks to 6 months.  He suggested doing a vendor match for the county.  This is where they will analyze our vendor list and determine which vendors will accept credit card payments.

Due to the restrictions and guidelines of the State Board of Accounts for municipalities using credit cards, White County Attorney George Loy recommended that the commissioners proceed with this company.

The commissioners gave Mr. Rodgers permission to do a vendor match and to follow up with the results as soon as possible.

HIGHWAY DEPARTMENT – NEW TRUCK
Highway Superintendent, BJ Propes, said that he reviewed the two bids that were submitted for 2013 F250 Reg Cab XL 4x4 truck and both bids meet the specifications.  He recommended to the commissioners to accept the lowest bid.

Bartlett Sales & Service, Inc., Brookston, IN        $31,252.00
Gutwein Motor Co., Inc., Monon, IN                   $31,327.00

•    Commissioner Burton made a motion to accept and approve the bid from Bartlett Sales & Service for a 2013 F250 truck for $31,252.00 for the Highway Department, seconded by Commissioner Diener.  Vote:  Unanimous



There being no further business to come before the board, their meeting was adjourned.






____________________________      __________________________     __________________________
John C. Heimlich, President                 Steve Burton, Vice President              David Diener, Member









ATTEST:  _________________________
Jill Guingrich, Auditor