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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on November 19, 2012 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Gary W Hendryx

Bruce D Clear Raymond L Kramer Jr James G Annis

Dennis D Cain

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the October 22, 2012 minutes. Councilor Annis seconded the motion. Vote: Unanimous

BUDGET HEARING MINUTES

Councilor Kramer made a motion to accept the 2013 Salary Budget Adoption minutes from October 22, 2012. Councilor Clear seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Highway Department

$ 5,000.00 4-402-2-33 4-404-3-62

Bituminous Other Equip. Repair

$35,000.00 4-402-2-31 4-404-2-21

Stone Gas and Oil

 

$30,000.00 4-402-2-33 4-404-3-61f

Bituminous Road Equip. Repair

 

$ 3,475.00 4-401-3-61 4-401-1-12

Building Repairs Engineer

 

$30,000.00 60-1000-3-35 60-1000-4-51

Bridge 229 Bridge 159

 

Councilor Clear pointed out the shortage in Gas & Oil is a reflection of turning in an inaccurate budget, which should be remedied for 2013.

Councilor Clear made a motion to approve the above transfers. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

White County Sheriff’s Department

$10,000.00 1-15-1-13 1-15-3-4

Physician Fund Building Repairs

 

Councilor Clear made a motion to approve the above transfers. Councilor Crabb seconded the motion. Vote: Unanimous

 

White County Election Board

$ 2,000.00 1-14-2-3 1-14-1-2

Election Ballots    Clerical Assistant

 

$ 2,000.00 1-14-2-3 1-14-1-3

Election Ballots Absentee Voter Board

 

$ 1,000.00 1-14-2-3 1-14-1-10

Election Ballots Election Overtime

Councilor Crabb made a motion to approve the above transfers. Councilor Hendryx seconded the motion. Vote: Unanimous

 

White County Circuit Court $ 120.00 1-4-4-1 1-4-2-4

Equipment Copier

 

$ 600.00 1-4-3-4 1-4-1-16

Dues Translator

 

Councilor Kramer made a motion to approve the above transfers. Councilor Clear seconded the motion. Vote: Unanimous

 

White County Treasurer $ 65.00 1-22-3-7 1-22-1-4

Office Printing        Part-Time

 

$ 1,500.00 1-22-3-5 1-22-1-4

Manatron Part-Time

 

$ 8,000.00 1-22-4-1 1-22-3-6

Lockbox On-line Fees

 

$ 2.60 1-22-3-7 1-22-3-2

Printing Travel

Councilor Kramer questioned why there was $8,000 in the Lockbox. Auditor Guingrich said the Lockbox fee was paid out of the wrong fund, and this will clean it up.

Councilor Annis made a motion to approve the above transfers. Councilor Hendryx seconded the motion. Vote: Unanimous

 

 

White County Assessor $ 1,200.00 1-11-1-4 1-11-3-3

Part-time Travel

 

Auditor Guingrich said the Assessor’s office is doing more of the outside work instead of contracting it out, which therefore costs more in travel. Assessor Downey said it saves money in the long run, however.

Councilor Kramer made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

 

White County Environmental Office

$ 350.00 059-460-2-2 059-460-1-4

Misc. Supplies PERF

 

$ 365.00 059-460-3-1 059-460-1-4

Telephone PERF

 

$ 188.00 059-460-3-7 059-460-1-4

Towing PERF

 

Auditor Guingrich said the office is short on PERF because the amount is coming out every pay check instead of quarterly. This change was made in the middle of the year. The money budgeted usually comes out this first quarter of next year, but now will come out by the end of this year.

Councilor Clear made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY SUPERIOR COURT

Pauper Attorney Fees $ 30,000.00 $ 30,000.00

TOTAL $ 30,000.00 $ 30,000.00

 

Auditor Guingrich suggested the Council still consider a permanent position for the Pauper Attorney. She said that has been part of the discussions in the past. There was $125,000 originally in the budget for Pauper Attorney Fees. And the White County Circuit Court has a Pauper Attorney Fee line item as well. Auditor Guingrich said their budget comes from the General Fund and so the additional funding will come from the General Fund. She said General Fund is healthy, and tax settlement has not been done yet. President Carter said there is $2.1 million.

Councilor Kramer made a motion to appropriate the above request from the General Fund. Councilor Annis seconded the motion. Vote: Unanimous

 

WHITE COUNTY CORONER

Autopsy Fees $ 8,500.00 $ 8,500.00

X-ray & Lab $    600.00 $ 600.00

Disaster Equipment $ 700.00 $ 700.00

TOTAL $ 9,800.00 $ 9,800.00

 

Councilor Crabb made a motion to appropriate the above request from the General Fund. Councilor Clear seconded the motion. Vote: Unanimous

ASSESSOR TABLET

Auditor Guingrich said the Assessor would like the Council’s permission to purchase an Electronic Tablet to use when she is in the field. The purchase will come out of the Sales Disclosure Fund.

Councilor Annis made a motion to allow the Tablet to be purchased from the Sales Disclosure Fund. Councilor Hendryx seconded the motion. Vote: Unanimous

ASSESSOR PART-TIME SALARY

Assessor Lisa Downey requested a salary rate change to $12.00 per hour for her part-time employee, Georgianne Kelley. Ms. Downey was pleased to hear about the option to pay highly trained, part-time employees at a higher rate. She said Ms. Kelley was the Union Township Chief Deputy for ten years, then full-time for several years, and now she is retired, part-time. Assessor Downey said there is enough money in the Reassessment Fund to cover the additional pay.

Councilor Cain asked how many other employees this option might affect. Auditor Guingrich said four. She said it is beneficial to the office and the County to keep employees after they retire on a part-time bases who have years of experience and knowledge the office depends on. Councilor Crabb said by utilizing retired employees, there is also a savings to the County in benefit, salary, and training costs. Auditor Guingrich said the part-time hourly rate of up to $12.50 only applies to employees who go from salary to hourly or for long-term part-time employees. Other part-time employees would not have the knowledge to be in charge of the office if the full-time employees were not there. Secretary Nydegger said of the four people mentioned only two employees currently fall into this category. The other two are possible candidates sometime in the future.

Councilor Cain has been disappointed that the Matrix system, that at least a year’s worth of special meetings went into, has not been abided by. Auditor Guingrich said the Matrix system basically put everyone in different levels, and it wasn’t implemented throughout the County.

Councilor Cain made a motion to increase Georgianne Kelley’s pay to $12.00 an hour. Councilor Clear seconded the motion. Vote: Unanimous

AREA PLAN EMPLOYEE AND SALARY CHANGES

Area Plan Director Joe Rogers said as of January 1, 2013 their attorney, Ben Diener, will become the Circuit Court Judge in Carroll County. And Mr. Rogers said his only office employee, Gayle Rogers, will be moving into the Auditor’s position. The Area Plan Commission Board (APC) has given him the authorization to replace the attorney.

When Mr. Rogers and Ms. Rogers came on board they divided the workload that the third person once did in the Area Plan Office. Plus they have taken on more responsibilities than what had been done before, like zoning certifications and site analysis. He would like to have permission to hire someone at the same base salary that Ms. Rogers would be making in 2013. The new person will be expected to step in and do all the things she does now and be able to run the office when he is out. He is aware the County usually hires at a lower pay and increases the salary as the person’s skills improve. He doesn’t feel as though he can afford to do that, because he can’t wait six months or so for someone to learn the position. The APC agrees with him.

Director Rogers would like Ms. Rogers to be compensated for working “off” hours to train the new person for several months. Councilor Cain asked if there is someone who’s qualified to step in at Ms. Rogers’ salary. Director Rogers said of the 162 résumés he received the last time he posted a position, he interviewed 12 people and none of them had the same skill sets Ms. Rogers had. However, he is hoping there is someone qualified, and that he can pay the person accordingly. Councilor Cain asked if an elected official can also receive part-time pay. Auditor Guingrich said she will check, but does not believe an elected official can receive additional pay. Mr. Rogers said by the time a new person comes in, it will be January 2013.

Auditor Guingrich said when Ms. Rogers is the Auditor, she will be able to spend some time training in Area Plan. Also Ms. Guingrich will be able to help Ms. Rogers learn the Auditor’s position after she moves to the Treasurer’s office. She agrees it will be rough, but they can work together and make it happen. Even now, Ms. Rogers can come to the Auditor’s office and learn before January. Director Rogers is not concerned with what the Auditor and Treasurer do. He is only concerned with Area Plan and bringing his new person on board. He doesn’t want his new person to have to call and interrupt Ms. Rogers to get help during the day. It would be better for him, and APC agrees, to have “off” hours and focus on training. Director Rogers said if there is no way to compensate for that, he will have to ask Ms. Rogers for voluntary services. Council President Carter was concerned about the mental workload that would put on Ms. Rogers. Councilor Kramer said as long as it is legally okay, the funds are there. Councilor Clear questioned starting someone at Ms. Rogers’ current pay and needing all the training he is suggesting. He would rather see someone hired at a lesser pay and increase it later to give the person a little incentive.

Councilor Cain said he would like to come back and train the person replacing him at $14.00 an hour. Why can’t Mr. Rogers train the new person? Ms. Rogers said he doesn’t know all the things she does. Councilor Cain asked what Mr. Rogers would do if he had to replace Ms. Rogers due to health issues. Ms. Rogers said he would fumble through. Auditor Guingrich said she understands it’s not convenient to be interrupted during the day, but what day doesn’t come with interruptions. She said the Director, Auditor, and Treasurer will need to work together and get through this time. She said Ms. Rogers is not going to leave the Director high and dry; just as Ms. Guingrich will not leave Ms. Rogers high and dry in her new position. Councilor Crabb said there has been a lot of time spent on a small amount of money in the grand scheme of things. He said there have surely been others come into a position without training. Auditor Guingrich said it would be rare to have the Auditor and Treasurer new at the same time, and First Deputy.

Councilor Kramer made a motion to allow Mr. Rogers the flexibility to hire a person, based on qualifications, up to $25,455. Vote: 6 Aye 1 Nay: Councilor Clear

 

WHITE COUNTY TREASURER NEW EMPLOYEE

Auditor Guingrich will be moving into the Treasurer’s position in January 2013, and she would like the new First Deputy to begin training as soon as possible. First Deputy Mickey Jaimes is retiring, and would rather not return to train someone. Treasurer Dixie Geisler said she is welcome to start now that tax collection is over. Auditor Guingrich asked if she could hire the new employee at the same salary that Ms. Jaimes would be making in 2013. Councilor Cain asked if she is qualified. Auditor Guingrich said yes, she has an accounting and billing background. However, her current factory job of about six months is not her ideal job, but only one that is necessary. The new First Deputy will be Jennifer Armstrong and she used to work for Billy Misenheimer, and has two children. Councilor Annis asked if benefits would be included. Auditor Guingrich said she would have benefits beginning January 2013, but not during the training period in 2012. The 2013 base salary would be $29,231 which breaks down to about $14.00 per hour. Ms. Armstrong is currently making $13.50. Councilor Annis asked where the 2012 pay would come from. Auditor Guingrich said it would be an additional appropriation.

 

She will start the first week of December. Councilor Clear does not believe she should start at the Previous First Deputy’s salary. Councilor Crabb thought she might be willing to be paid less during the training period in return for a better time shift. Ms. Guingrich doesn’t want to see her take a pay cut. Councilor Annis suggested she consider working both jobs through December; full-time at her current job, and part-time at the part-time rate for the County.

Councilor Crabb made a motion to allow Auditor Guingrich to pay the Treasurer’s First Deputy replacement up to Ms. Jaimes’ current 2012 salary less longevity and benefits, for December and the increased base pay approved at budget time for 2013 beginning January 2013. Councilor Clear seconded the motion. Vote: 5 aye 2 nay Councilor Clear & President Carter

 

CONGRATULATIONS

Kathleen Gross, who ran for Councilor, congratulated Casey for his win and thanked the Council for their courtesy toward her.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Cain seconded the motion. Vote: Unanimous

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR