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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on December 17, 2012 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Gary W Hendryx

Bruce D Clear Raymond L Kramer Jr James G Annis

Dennis D Cain

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Annis made a motion to accept the November 19, 2012 minutes. Councilor Kramer seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Extension Office

$ 520.00 1-10-2-1 1-10-3-1

Office Supplies Mileage

$ 245.00 1-10-2-1 1-10-3-5

Office Supplies Meeting & Dues

$ 230.00 1-10-2-1 1-10-3-8

Office Supplies Water & Sewage

$ 195.00 1-10-3-9 1-10-4-1

Electric & Gas Computer Lease

$ 700.00 1-10-3-7 1-10-3-3

Maintenance/Janitorial Telephone

$ 550.00 1-10-3-2 1-10-3-3

Postage Telephone

 

Councilor Kramer made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

 

White County Clerk $ 27.13 1-7-3-4 1-7-3-2

Clerk Superior Telephone Clerk Superior Envelope

$ 176.42 1-6-3-4 1-6-2-3

Clerk Circuit Travel Clerk Circuit Printing

White County Prosecutor $ 34.68 1-27-2-2 1-27-2-1

Xerox Paper Office Supplies

 

Councilor Crabb made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

White County Highway Department

$ 42.00 4-401-3-22 4-401-2-11

Travel Office Supplies

$ 680.00 4-401-3-22 4-402-2-31

Travel Stone

$17,000.00 4-402-1-11 4-404-3-21

Truck Drivers Radios

$13,500.00 4-402-1-13 4-404-2-21

Laborers Gas & Oil

$ 8,700.00 4-402-1-11 4-404-4-41

Truck Drivers New Equipment

$31,252.00 4-402-1-13 4-404-4-41

Laborers New Equipment

$ 9,300.00 4-402-1-16 4-404-4-41

Drag Operators New Equipment

$10,458.37 4-404-1-11 4-404-4-41 Mechanics New Equipment

$ 7,000.00 4-402-1-13 4-404-3-61

Laborers Road Equip. Repair

$ 1,400.00 4-402-1-14 4-404-3-61

Sign Technician Road Equip. Repair

$12,400.00 4-402-1-15 4-404-3-61

Foreman Road Equip. Repair

$ 4,000.00 4-404-1-24 4-404-3-62

Uniforms Other Equip. Repair

$ 4,000.00 4-404-2-31 4-404-3-62

Other Garage Supplies Other Equip. Repair

$ 8,275.31 4-402-2-22 4-404-3-42

Calcium & Salt Workman’s Comp

$ 1,399.30 4-402-2-43 4-404-3-42

Road Striping Workman’s Comp

$ 1,712.99 4-402-2-44 4-404-3-42

Miscellaneous Material Workman’s Comp

$ 2,541.63 4-404-1-11 4-404-3-42

Mechanics Workman’s Comp

$ 1,769.00 4-404-2-32 4-404-3-42

Welding Workman’s Comp

$ 4,000.00 4-402-2-21 4-404-3-41

Hardware Liability/Casualty Ins.

$ 4,000.00 4-402-2-23 4-404-3-41

Paint Liability/Casualty Ins.

$ 2,500.00 4-402-2-24 4-404-3-41

Other Supplies Liability/Casualty Ins.

$ 5,000.00 4-402-2-32 4-404-3-41

Culverts, Tile & Pipe Liability/Casualty Ins.

$ 2,000.00 4-402-2-34 4-404-3-41

Bridge & Structure Mat Liability/Casualty Ins.

$ 2,000.00 4-402-2-35 4-404-3-41

Lumber Liability/Casualty Ins.

$10,763.22 4-402-3-51 4-404-3-41

Utilities Liability/Casualty Ins.

$ 2,200.00 4-402-3-71 4-404-3-41 Rental of Equipment Liability/Casualty Ins.

$ 1,000.00 4-402-3-91 4-404-3-41

Drainage Assessment Liability/Casualty Ins.

$ 2,600.00 4-404-1-23 4-404-3-41

Group Insurance Liability/Casualty Ins.

$ 2,000.00 4-404-1-24 4-404-3-41 Uniforms Liability/Casualty Ins.

$ 2.00 4-401-3-61 4-401-3-21

Building Repairs Postage

$ 142.00 4-401-3-61 4-401-3-92

Building Repairs Drug Testing

$ 3,000.00 4-402-1-14 4-402-1-12

Sign Technician Equipment Operators

$ 769.06 4-402-2-21 4-402-2-31

Hardware Stone

$ 56.54 4-402-2-24 4-402-2-31

Other Supplies Stone

$ 452.68 4-402-2-33 4-402-2-31

Bituminous Stone

$ 3,507.06 4-402-2-41 4-402-2-31

Road Signs Stone

 

Auditor Guingrich said the transfers from the Highway Department help the Council to see the line items the Department is spending from. When the true budget is turned in next year and the State returns the approved budget (1782 notice), the Council will see how much the State lowers it, and will, therefore, know how much the Department will probably ask to appropriate at the end of the year (once the available funds are depleted).

Councilor Clear made a motion to approve the above transfers. Councilor Hendryx seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY AUDITOR

Copier $ 10,000.00 $ 10,000.00

TOTAL $ 10,000.00 $ 10,000.00

 

Auditor Guingrich said the office cannot afford to be without a copier, and at the present time a temporary fix is in place. Secretary Nydegger said it has been making a horrible racket. Councilor Clear asked about leasing. Auditor Guingrich said she was told she should buy and not lease, although there are offices in the Courthouse that are still leasing. Councilor Kramer said as leases run out, people are buying because the copier companies aren’t making money by leasing, so they are carrying the maintenance programs rather than leasing.

Auditor Guingrich said she has three bids, and she has included Ms. Gayle Rogers in the search since it will soon be her office. Ms. Rogers liked that the Xerox Representative looked into the check signer. The other companies did not. She also liked that Xerox is local. Auditor Guingrich said Xerox is slightly higher in price, but very comparable.

Councilor Annis made a motion to appropriate the above request from the General Fund for a copier from Copier’s Plus. Councilor Kramer seconded the motion. Vote: Unanimous

REQUESTED ALLOWED

WHITE COUNTY AUDITOR

(For the Solid Waste Operating Fund)

Solid Waste Recycling $ 6,500.00 $ 6,500.00

Solid Waste Administration $ 3,500.00 $ 3,500.00

TOTAL $ 10,000.00 $ 10,000.00

 

Auditor Guingrich said the above request is for PERF and insurance because of the change in how it is paid. Instead of quarterly it’s paid monthly.

Councilor Clear made a motion to appropriate the above request from Solid Waste Operating Fund. Councilor Hendryx seconded the motion. Vote: Unanimous

REQUESTED ALLOWED

WHITE COUNTY TREASURER

Personnel $ 2,300.00 $ 2,300.00

TOTAL $ 2,300.00 $ 2,300.00

 

Councilor Crabb made a motion to appropriate the above request from the General Fund. Councilor Annis seconded the motion. Vote: Unanimous

 

REQUESTED ALLOWED

WHITE COUNTY COMMISSIONERS

Garmong Construction Services $ 45,000.00 $ 45,000.00

(Wolcott Corridor) $ 45,000.00 $ 45,000.00

 

Councilor Kramer made a motion to appropriate the above request from the White County Economic Development Wind Farm Fund #221. Councilor Annis seconded the motion. Vote: Unanimous

WHITE COUNTY AREA PLAN COMPENSATION

White County Area Plan Director Joe Rogers said Erin Carlson has been hired and began working today. That allows for five days of training, and he would like additional hours for Ms. Rogers to be compensated to continue training. He spoke with County Attorney Loy who said it would be alright for Ms. Rogers to be paid separately to train so long as it is outside of “Auditor’s hours.” Director Rogers said he has part-time money available that could be used out of this year’s budget (even though the training will be in 2013). Auditor Guingrich said the State Board would see this as overtime because she is one-in-the-same person working for the County regardless of what department she is working for. Anytime over forty hours in a week would be paid time and a half. Councilor Annis said it would be more of a stipend for a different department. Auditor Guingrich said the County has been called on this in the past with the State and had to pay an additional $14,863. She said the Council then made a decision about this matter and she quoted from 2002 Council minutes: “…there are to be no new employees hired for full-time in one department and part-time in another.” Director Rogers suggested paying her out of his legal budget a stipend of about $1,000 as a consultant instead of hourly. Auditor Guingrich said legal budget is for legal fees, but she could be paid out of professional services. She said it would be better to come out of next year’s budget. Encumbered money is for services already incurred. She said Mr. Rogers could come back next year and ask for an additional appropriation knowing his case has already been brought before the Council and has Council approval for Ms. Rogers to train.

Councilor Kramer made a motion to allow Director Rogers to pay Ms. Rogers $12.50 an hour as a consultant out of Professional Services to train the new employee. Councilor Annis seconded the motion. Vote: Unanimous

WHITE COUNTY SHERIFF’S DEPARTMENT REPLACEMENT

Chief Deputy A.J. Alletto came in place of Sheriff Shafer, who’d had additional foot surgery. Chief Deputy Alletto thanked the Council for how they handled the budget. He said Jail Commander Terry Corso will be retiring and Ryan Hurd will be stepping into his position January 1, 2013. Chief Deputy Alletto thanked Jail Commander Corso for his “can do” attitude.

Councilor Cain made a motion to fill the Chief Deputy vacancy. Councilor Clear seconded the motion. Vote: Unanimous

WHITE COUNTY RECORDER PART-TIME WAGE

Auditor Guingrich said Recorder Lambert is moving his daughter today, and she was asked to come before the Council. He is requesting his year-round, part-time employee, Ruth Allison, receive the $12.00 hourly wage. She has been working in the Recorder’s office for several years. She is paid out of the Perpetuation Fund. Auditor Guingrich said Ms. Allison is one of the employee’s who was expected at budget time to take advantage of this new wage opportunity. Auditor Guingrich said Recorder Lambert thanks them!

Councilor Clear made a motion to pay Ruth Allison $12.00 per hour. Councilor Kramer seconded the motion. Vote: 6 Yea Councilor Cain, Nay

 

HIGHWAY DEPARTMENT ADDITIONAL APPROPRIATION

Highway Department Superintendent B.J. Propes asked where the money will come from for 800 East that was discussed and approved at the Joint Commissioners & Council meeting this morning. Councilor Crabb said he would rather see the money come from Solid Waste Operating Fund since there is over $6 million in it and the Reserve Fund would have to be paid back. Councilor Kramer noted that this fund is a regenerating fund as well.

Councilor Crabb made a motion to advertise the additional appropriation for $250,000 in January to come out of Solid Waste Operating Fund. Councilor Clear seconded the motion.

Vote: Unanimous

ADJOURNMENT

There being no further business to bring before the Council, Councilor Cain made a motion to adjourn. Councilor Hendryx seconded the motion. Vote: Unanimous

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR