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. BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on January 22, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Clear made a motion to accept the December 17, 2012 minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

ECONOMIC DEVELOPMENT WIND FARM

Improvements to County Road 800 East $ 225,000.00

 

Councilor Clear said there will be no more money coming in to Economic Development Wind Farm. He said the Council decided last month the money would come out of Solid Waste Operating Fund once it was advertised. Commissioners Secretary Donya Tirpak said it was her understanding from the Joint Commissioner and Council meeting the money was coming from the Economic Development Wind Farm Fund and, therefore, advertised as such. Councilor Annis asked why it was discussed to advertise for $250,000 instead of $225,000. Ms. Tirpak said the quotes came in at $198,000 and Highway Department Head Propes asked for 10% more for incidentals. Council Secretary Barbara Nydegger said it is better to ask for more and not spend it all than to not ask for enough and have to start the process over again.

Councilor Anderson made a motion to re-advertise the above request to come out of the Solid Waste Operating Fund. Councilor Clear seconded the motion. Vote: Unanimous

 

EQUESTED ALLOWED

SOLID WASTE OPERATING FUND

Town of Wolcott Revitalization Project $ 90,000.00 $ 90,000.00

TOTAL $ 90,000.00 $ 90,000.00

 

Councilor Clear made a motion to appropriate the above request from the Solid Waste Operating Fund. Councilor Annis seconded the motion. Vote: Unanimous

WHITE COUNTY VETERANS AFFAIRS BENEFITS

White County Veterans Affairs Director Tom Hildebrand said he doesn’t need the County Insurance, but would like to have the vacation days and possibly the sick days the previous Director had. Auditor Rogers said other long-term, part-time employees do not receive any benefits and those that did, the benefits were to end when they left the position. She said he is, however, the only part-time salaried employee.

Councilor Anderson made a motion to continue the nine vacation days and three sick days that have been attached to the position of White County Veterans Affairs Director for both now and in the future. Councilor Clear seconded the motion. Vote: Unanimous

 

WHITE COUNTY SURVEYOR COPIER

Commissioners Secretary Tirpak said Surveyor Brad Ward had to leave for another meeting, so she offered to present his case for a new copier. He had come before the Council last year indicating the need for a new copier in the near future, and it has broken down. He is temporarily using the one from Area Plan since there were two in the Area Plan/Building Department. Ms. Tirpak said he is seeking a basic copier. Councilor Clear asked about the difference in purchasing a copier versus leasing. She said there’s about a $5,000 difference in price. A leased copier will be replaced with a new copier when the lease is up at a leased price. A copier that is purchased ends up being recycled or possibly sold at an auction. She said the County is trying to alleviate the printers and print to the copiers because it is much more cost effective. The copiers are now connected to the network. She said he will probably need about $7,000.

 

TAX ABATEMENT BOARD APPOINTMENTS FOR 2013

TAX ABATEMENT BOARD: NAME: TERM EXPIRES:

Economic Development Randy Mitchell 01-01-14

White County Bill Heiny 01-01-14

Brookston Max Eldridge 01-01-14

Chalmers Dave Stimmel 01-01-14

Monon Larry L Brown 01-01-14

Monticello Andy Harmon 01-01-14

Wolcott Larry Wiley 01-01-14

 

Secretary Nydegger invited White County Economic Development Director Randy Mitchell to come to the Council meeting since there were discussions about the Tax Abatement Board. President Carter asked Director Mitchell his opinion on perhaps disbanding the Tax Abatement Board since it had come to their attention the board is not beneficial to the Council. Director Mitchell said he is uncertain because he is new to the position and has not been through the process to form an opinion. He would like to have the opportunity to go through the process before agreeing or disagreeing to the removal of the board. Councilor Anderson said it is a duplication of what the Council does anyway, and it was just another group that served as a buffer to take any complaints. Councilors decided to allow Director Mitchell to go through the tax abatement process before possibly doing away with the board.

Councilor Davis made a motion to approve the slate of Tax Abatement Board members listed above. Councilor Anderson seconded the motion. Vote: Unanimous

LIBRARY APPOINTMENTS

Secretary Nydegger said she made some calls to verify the appointments recommended for the Monon Town and Township Public Library and the Wolcott Community Public Library. The Monon Library was unaware that it was time to reappoint Julie Hart, but was confident she would serve another four years. As for the Wolcott Library, the wrong name was listed on the sheet sent out in preparation for today’s meeting. The person Jenna Demerly will be replacing is Miranda Taulman; not Pamela Furrer. Secretary Nydegger said voting on these two will finish the appointments for the year.

Councilor Kramer made a motion to appoint Julie Hart to the Monon Town and Township Public Library and Jenna Demerly to the Wolcott Community Public Library. Councilor Anderson seconded the motion. Vote: Unanimous

 

COMMON CONSTRUCTION WAGE COMMITTEE APPOINTMENT

Councilor Anderson said whoever serves on this committee has to be able to stand up to others on the committee. He said the committee is made up of a State representative, a Union person, and three other people. When he served on this committee in the past the Union wage scale was strongly pushed, but the common wage scale for the area is what should be used. The person serving will need to be aware of what is happening. Councilor Anderson made several calls to contractors to check on wages. Secretary Nydegger said it was her understanding that the Council President was automatically the person to serve on that committee and that is why there isn’t a name listed. However, she said the President could opt to have a different Councilor appointed, if he preferred. Councilor Anderson said it would be best to have one person serve for the year who will keep up with the construction projects rather than a different person for each project. This person could be decided at the time something comes up.

 

AREA PLAN ANNUAL REPORT

Area Plan Director Joe Rogers passed out the Area Plan Annual Report showing where the Department stands and where it is headed. He usually emails one to the President, but this year he printed out one for each Councilor. Councilor Annis asked how the office was running with the new employee. Director Rogers said Erin Carlson has excellent computer skills she has used to streamline some time-consuming projects. She works well with people, and is willing to learn. Ms. Rogers has been helping to train during her lunch hour.

 

SALARY ORDINANCE AMENDMENT

Auditor Rogers said the last two years the Salary Ordinance pay scale was not updated for the part-time Recycling workers. She said the part-time Recycling CDL Drivers were not even listed. The salaries were approved correctly, but the minutes did not accurately reflect what was approved.

Councilor Clear said the part-time Information Booth is no longer being paid by the County and should no longer be listed on the Salary Ordinance. The White County Tourism Committee has taken that over. It does not hurt anything to be listed, but could be taken off at the 2014 budget hearing.

Councilor Anderson made a motion to amended the 2013 Salary Ordinance to read “$12.96 -$13.26” for part-time Recycling Warehouse Workers, and “$13.49 – $13.79 part-time Recycling CDL Drivers.” Councilor Kramer seconded the motion. Vote: Unanimous

 

JAIL BOND REVIEW

Auditor Rogers said the jail bond is done, and a company has to review it. Wells Fargo has recommended two companies. She said one company charges $1,500 and the other $6,000. Councilor Anderson thought the County paid 10% in escrow that should come back to the County. Auditor Rogers understood there might be a refund. As a result, Council President said the levy for that will go away.

Council President said the Council may want to meet and discuss how to maneuver the levies. He has tentively scheduled a meeting with Umbaugh and Associates Advisor Todd Samuelson to review the levies. He would like as many of the Councilors as possible to attend on January 28, 2013 at 8:00 or 9:00 AM. He will contact everyone with the time.

Councilor Clear made a motion to have The Arbitrage Group review the Jail Bond at the fee of $1,500. Councilor Anderson seconded the motion. Vote: Unanimous

 

PAYROLL FORM

Auditor Rogers said there has not been a good procedure for the payroll person to be notified when there are payroll changes. Ms. Rogers has made a form she would like used whenever there is a new employee or pay change of any kind. It would then be signed by the Department Head and the Council President to be turned into the Auditor’s Office. The payroll person, Leah Hull, would then have the authority to begin paying the person at the amount set by the Council. It would make everything clearer, even when answering to the State. The Councilors were in favor. Auditor Rogers will prepare a letter to go with the form to distribute to all the Departments.

Auditor Rogers said some of the reports the Council wants to see are unable to transfer from the software to PDF form since she has gotten the new computer. Information Technician Eric Storm hopes to have what he needs to update her computer soon, and she will be able to make reports by next meeting. She will email the budget that was approved as well as the Fund Report. Councilor Kramer asked for an updated Salary Matrix and an income and expense report. She said she is using a DOS program.

MISCELLANEOUS

Taxpayer Kathleen Gross asked if the new form would be kept in Personnel files. Auditor Rogers said they would. Ms. Gross also suggested it be printed the same color as the green paychecks.

Ms. Gross asked if vacation and sick days carry over. Auditor Rogers said they both carry over, but there is a limit on the number of days. Sick days cannot be paid out. Councilor Kramer mentioned there is a sick day bank that can be borrowed from when necessary (if the employee has donated to the bank).

ADJOURNMENT

There being no further business to bring before the Council, Councilor Clear made a motion to adjourn. Councilor Annis seconded the motion. Vote: Unanimous

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR