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BE IT REMEMBERED that a special meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on January 28, 2013 for the purpose of discussing tax levies.

Council President Dennis Carter called the Council meeting to order. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

James B Davis Raymond L Kramer Jr James G Annis

 

Todd Samuelson is a Certified Public Accountant with H. J. Umbaugh & Associates. He said they strictly work with government bodies.

Council President Carter asked what could be done about changing tax levies on form 1782. Mr. Samuelson said it would be tough to change tax levies on form 1782 because it is limited to what was advertised. He explained tax levies would need to be reallocated during the budget process as the Council sees how much is needed in the various funds. He said the Council should be sure the County receives the maximum levy. He explained, however, if needed during the year, excess money levied in a fund could be transferred into the Rainy Day Fund which has flexible uses. Then additional appropriations could be made from the Rainy Day Fund.

There was discussion about changing how much goes into the Solid Waste Reserve Fund which would be done through an ordinance. Commissioner Heimlich cautioned that it only be used for one-time capital expenditures, as funding could come to an end. It could be difficult to replace money on a recurring expense that is dependent on the funding.

An idea other Counties are implementing is borrowing from a bond that is about to be completed, instead of letting it vanish. It can be worth it, if money is needed and the interest rates are low. There would still be a healthy start-up fee.

A good way to manage funds is to have a policy stating what an adequate fund balance reserve should be for each fund. Mr. Samuelson recommends for the General Fund 15% of what is spent on an annual basis: about $1.5 million.

Changing levies or even transferring funds is difficult because there is so much detail to sift through. He recommends that this be updated especially since the laws are constantly changing.

Mr. Samuelson offered to help write requests to the Department of Local Government Finance (DLGF) at no cost to the County.

Since H. J. Umbaugh and Associates already has a lot of White County history, it would cost $5,000 to $7,000 to do a financial analysis on White County in the spring and the Council could be prepared to act on reallocating tax levies at budget time for 2014. He also offered to coach individuals on how to keep up with and use the financing software.

Councilor Crabb made a motion to hire H. J. Umbaugh and Associates to do levy assessments on White County not to exceed a fee of $7,500. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

 

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn. Councilor Anderson seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

_________(absent)___________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR