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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on February 19, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer asked if anyone knew if the Economic Development Board and the Economic Development Commission were different boards. Secretary Nydegger advised they are different boards. Councilor Annis said the Commissioners minutes stated he was appointed to the Board, but it should be the Commission.

Councilor Kramer made a motion to accept the January 22, 2013 special council meeting minutes. Councilor Davis seconded the motion. Vote: Unanimous

 

Councilor Kramer made a motion to accept the January 22, 2013 minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

Councilor Kramer made a motion to accept the January 28, 2013 special council meeting minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

 

WHITE COUNTY HIGHWAY DEPARTMENT

Improvements to County Road 800 East $ 225,000.00 $ 225,000.00

 

Girtz Project $ 66,000.00 $ 66,000.00

 

Improvements to County Road 900 North $ 307,000.00 $ 307,000.00

 

Total $ 598,000.00 $ 598,000.00

The County Road 800 East appropriation was re-advertised without noting where the money would come from. That leaves the option open for the Council to use the fund they so choose without re-advertising.

Councilor Crabb made a motion to appropriate the above request for $225,000 from the Solid Waste Operating Fund. Councilor Anderson seconded the motion. Vote: Unanimous

Auditor Gayle Rogers said when Councilors use the term Economic Development it means County Economic Development Income Tax (CEDIT), and when the Commissioners use the same term it means Economic Development Wind Farm money. She said it can cause confusion. She also mentioned the $66,000 was voted on at the June 18, 2012 Joint Commissioner/Council meeting, but it had not been advertised to appropriate the money. It was advertised for today’s meeting.

Councilor Kramer felt like it should come from CEDIT money because it helps with the Girtz expansion.

Councilor Kramer made a motion to appropriate the above request for $66,000 from County Economic Development Income Tax. Councilor Annis seconded the motion. Vote: Unanimous

 

Councilor Annis made a motion to appropriate the above request for $307,000 from the Solid Waste Operating Fund. Councilor Anderson seconded the motion. Vote: Unanimous

 

REQUESTED ALLOWED

WHITE COUNTY VETERANS’ AFFAIRS

Mileage $ 650.00 $ 650.00

Dues & Subscriptions $ 600.00 $ 600.00

 

TOTAL $ 1,250.00 $ 1,250.00

 

Auditor Rogers said White County Veterans’ Affairs Director Tom Hildebrand has been traveling to visit different Veterans posts to introduce himself and make himself available. She said he has been paying for some of the subscriptions on his own. Council President Carter said his father, the previous Director, also paid for subscriptions out-of-pocket. Councilor Clear said it is not necessary to pay for these subscriptions out-of-pocket. Councilor Kramer suggested using the River Boat Tax since it is flexible, has not been used in a while, and it is not a large amount.

Director Hildebrand said he attended a training program, and it was recommended that he purchase two books containing the Federal laws concerning Veterans. They are current 2012. He has found it to be better to get answers straight from the books rather than word of mouth. Director Hildebrand said he would like to be better educated so he can help veterans. He has had a situation where a Veteran would have been missing out on a $2,000 a month benefit had he gone with the advice given him by the State. As it was, he had the book of laws to back him up.

Director Hildebrand said he has joined several clubs to be more accessible and does not turn in his membership dues.

Councilor Davis asked if the expensive law books would be purchased every year. Director Hildebrand said there are updates on line.

Councilor Kramer made a motion to appropriate the above request from the River Boat Tax. Councilor Anderson seconded the motion. Vote: Unanimous

WHITE COUNTY LOCAL EMERGENCY PLANNING COMMITTEE

Machinery, Equipment & Vehicles $ 19,000.00 $ 19,000.00

 

TOTAL $ 19,000.00 $ 19,000.00

White County Local Emergency Planning Committee Chairman Brad Gervais said the additional money would finish paying for invoices that came late for the HAZMAT trailer, two industrial strength computers to be used in the field, and Direct Foam system for the rescue truck.

Councilor Kramer made a motion to appropriate the above request from the Local Emergency Planning Fund #99. Councilor Anderson seconded the motion.

Vote: Unanimous

 

WHITE COUNTY HIGHWAY DEPARTMENT

White County Highway Department Director BJ Propes reminded the Council that he had put additional figures in the 2013 budget of $235,000 for new equipment, $500,000 for road work, and $500,000 to supplement Motor Vehicle Highway. He did this based on the advice of the Council to use true budget figures in lieu of lower figures that would be accepted by the State. He is concerned the State will cut the budget and he will be left without funding for possible spring snowstorm expenses or road repairs.

Director Propes has already been hit with higher than expected liability insurance costs of about 30% (from $75,000 to $106,000). Commissioner Steve Burton said bids were accepted for insurance to help keep costs down. The trucking industry is very volatile.

Director Propes just wanted the Council to be prepared if he has to come back for additional appropriations. Auditor Rogers said she is working with the Department of Local Government Finance to find ways to avoid having the State cut the Highway Department’s budget.

 

WHITE COUNTY PROSECUTOR

White County Prosecutor Bob Guy invited the new Councilors to visit his office to see what happens there.

Prosecutor Guy said because there was a double homicide for what appears to be the first time ever in White County, and he will have to make a decision on how to proceed. He has never faced this situation in his twenty-seven years, and therefore is looking into all of the options. This is a death penalty eligible case or life without parole. He is not ready to make a decision (nor will he make a decision) until he has investigated all options and has given it careful consideration. He has learned the cost for pursuing the death penalty is ½ million to a million dollars. Life without parole could be $50,000 to $100,000. Prosecutor Guy said he will not make his decision based on money, but the Council should be aware there is a possibility he may have to ask for those funds. The case could last into 2014 and even 2015.

 

WHITE COUNTY TREASURER REQUEST

Treasurer Jill Guingrich said the office is going through undelivered tax bills to find out why they were not delivered. The personal property mail goes back as much as ten years. It will end up at a collection agency which charges 27%. However, there is no cost to the County. She said this has not happened for a long time.

Lafayette Bank and Trust has provided the Treasurer’s office with a scanner to scan checks straight to the bank on a daily basis. The monthly cost is absorbed by the volume of traffic. Treasurer Guingrich said after the office balances, they scan in the checks. The scanner will total the checks scanned, and if the totals balance, it will send the money to the bank immediately. The Treasurer’s office gets an electronic file of the checks made on each deposit to reference when necessary. The original checks are kept in the Treasurer’s office for a time. It is unclear how long they are to be kept before shredding them.

Treasurer Guingrich said she would like to purchase validators that will scan the bar code on the tax bill. This would save keying in the 18-digit parcel numbers. She worked to get the cost down to $1,866.00.

Treasurer Guingrich would also like to update three office chairs at $315.00 each. They would be a good quality that would last for years, similar to the Auditor’s office chairs. Councilor Anderson said Staples has leather chairs on sale for $100. Treasurer Guingrich was concerned those chairs would not last as long. They need commercial strength chairs that can be used seven hours a day, getting up and down all week long. She will prepare an additional appropriation for a total of $3,000 next month, which will allow the Council time to consider.

Councilor Anderson asked if there was money in her budget for office equipment. Treasurer Guingrich said there is only $500 and that gets used up if the copier is repaired more than once in a year. The Treasurer’s office is not on the County’s group plan yet. Their copier is not used as much as other offices.

The Councilors were in favor of the validators.

 

ELECTRONIC FILING SYSTEM

Councilor Kramer was asked to serve on a committee looking into an electronic filing system. White County is going to be a pilot county beginning with criminal cases in Superior Court. Other counties are waiting to see how it works in White County. It is being funded through the courts, and in the future money may come from a Record Perpetuation Fund. The plan is to be operational by December 2013.

 

ADJOURNMENT

Councilor Kramer thanked Auditor Rogers for the budget status report for each department that she provided the Council. They requested to see it quarterly. They also want to continue getting the Fund Report monthly. Councilor Anderson asked if she could take out the zero balance line items that are no longer used. She said she would see what she could do. She also wants to clean up names on the report when she has the opportunity.

There being no further business to bring before the Council, Councilor Anderson made a motion to adjourn. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR