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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, March 3, 2013. The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton; and Commissioner David Diener. Also present was the White County Auditor, Gayle Rogers; White County Attorney, George Loy; and the Commissioners’ Secretary, Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes for the regular meeting held on February 18, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

MAXIMUS CONTRACT

White County Clerk, Paula Lantz, presented a renewal contract from Maximus which provides monthly Title IV-D claiming services for the Clerk’s departments. The new contract provides a discounted monthly rate.

Commissioner Diener said that he would like to have some time to review this further. He has gathered some information on what Maximus actually does and questions whether or not the Auditor and the Clerk’s office can do the same thing without renewing the contract.

Clerk Lantz said that Maximus spends a lot of time in the Auditor’s office gathering expenditures that have been spent on Title IV-D. After the information is gathered they complete and submit reports to the State and Federal government for a partial reimbursement. She said that she doesn’t have the time to gather this information; and she’s not so certain that she could find as much money as the consulting firm can. She also argued that there is money through the courts that is collected as well. Most counties do have a consultant that helps them with this.

Commissioner Diener verified that the current contract expires at the end of 2013, but the new one is for a four year term.

Commissioner Heimlich said that he would like to sit down with everyone using Maximus to see what is involved and how much information we are providing to Maximus.

HIGHWAY DEPARTMENT

White County Highway Superintendent, BJ Propes, reported that they have an inventory, time management software system called E-Roads that they have been using for the past ten years at the department. The software system is controlled by Manatron and the county pays for it on a monthly basis. He said that the software is no longer working and he has tried to work with Manatron since December to get the issues resolved. Manatron has no answers to the issues and they have basically given up. He would like to look for a new vendor with a new software system.

The commissioners said that they will address this issue after they get the GIS straightened out. They asked him to check with other counties to see what they are using.

GIS

Commissioner Heimlich said that Eric has received seven proposals. He is currently going through them and trying to compare them together as much as possible. A meeting will be held soon with the departments that use the GIS to answer questions and sort through the proposals.

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor