Get Adobe Flash player

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, April 15, 2013. The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor, Gayle Rogers; White County Attorney, George Loy; and the Commissioners’ Secretary, Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on April 1, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented for April 15, 2013, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Area Plan Director, Joe Rogers, presented the following amendments to Zoning Ordinance Chapters 2, 3, 8, 14 and Appendix A:

Chapter 2 – District Boundaries and Standards

  • Modification of 2.5.8 to make manufactured home placement consistent with stick build homes to eliminate any potential conflict with State Statute
  • Added language clarifications to Right to Farm Form references

Chapter 3 – Special Use Requirements and Performance Standards

  • Added Special Exception Use evaluation at the request of the BZA.
  • Modified specifications for manufactured homes
  • Added criteria for specific uses

Chapter 8 – Parking

  • To bring ordinance current with most recent ADA mandates
  • Modifications to Table 8.6 which adds, deletes and reorganizes categories and parking requirements to match this table with Appendix A Use Chart.
  • Various clarifications, corrections and minor modifications
  • Formalized approval authority for driveways

Chapter 14 – Definitions

Added definitions for each use category in Appendix A

Deleted definition duplications, especially those contradictory meanings

Modified certain definitions for clarification purposes or grammatical errors.

  • Appendix A: Official Schedule of Uses
  • Added new uses as identified by citizen request or by other county zoning ordinances
  • Modified use designation
  • Added, modified or deleted categories to make Appendix A, Definitions and the Parking Table compatible with each other.

A public hearing was held on April 8, 2013, regarding these amendments with the Area Plan Commission. The APC voted to recommend this amendment to the commissioners by a vote of 8 Yes and 0 No.

  • Commissioner Diener made a motion to adopt Ordinance No. 13-04-15-02 approving the amendment to Zoning Ordinance Chapters 2, 3, 8, 14 and Appendix A, seconded by Commissioner Burton. Vote: Unanimous

AMENDMENT TO THE ZONING ORDINANCE OF WHITE COUNTY STATE OF INDIANA

Ordinance No. 13-04-15-02

WHEREAS, the White County Area Plan Commission has initiated and prepared this ordinance to amend the White County Zoning Ordinance pursuant to IC 36-7-4-602 (c) and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on April 8, 2013, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana at least 10 days prior as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinance to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC 36-7-4-603 before acting on this ordinance;

WHEREAS, the legislative body recognizes that the ordinance is required for the reasons summarized below;

WHEREAS, the legislative body has determined that this ordinance should be adopted without amendment as certified by the White County Area Plan Commission pursuant to IC 36-7-4-607; therefore,

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:

AMENDING CHAPTER 2: District Boundaries and Standards

· 2.5.1 and 2.5.2 – Added language clarifications to Right To Farm Form references

· 2.5.8 – Modified to bring Ordinance into compliance with State Statute

AMENDING CHAPTER 3: Special Use Requirements and Performance Standards

· 3.3.1 and 3.3.2 – Added additional specifications for manufactured homes

· 3.7 – 3.14 – Added criteria for specific uses (Recreational Vehicle Park, Digesters, Hospital/Mental Heath Facilities)

· 3.15 – Added Special Exception Use evaluation criteria

AMENDING CHAPTER 8: Parking and Loading Standards

· Multiple changes throughout to bring Ordinance current with most recent ADA mandates

· Multiple changes throughout to provide clarification, corrections, and minor modifications

· Table 8.6 – Added, deleted, and reorganized categories/requirements to match Appendix A Use Chart

AMENDING CHAPTER 14: Definitions

· Added definitions for each use category in Appendix A (example vacation home, retreat, brewery types)

· Deleted definition duplications, especially those with contradictory meanings

· Modified certain definitions for clarification purposes or grammatical errors

AMENDING APPENDIX A: Official Schedule of Uses

· Added new uses as identified by citizen request or by other county zoning ordinances (example micro brewery, personal storage)

· Modified use designations

· Added, modified or deleted categories to make Appendix A, Definitions and Parking compatible with each other

This ordinance takes effect upon passage.

CH GARMONG & SON, INC. CONTRACT

Commissioner Heimlich presented a contract from CH Garmong & Son, Inc., for hiring Dan Zuerner as an Independent Contractor Consultant for White County and the Wolcott Corridor project. The flat monthly fee is $3,400 per month.

  • Commissioner Diener made a motion to approve the contract from CH Garmong & Son, Inc., as presented, seconded by Commissioner Burton. Vote: Unanimous

EMA

Emergency Management Director, Dean Mullens, requested approval on the 2011-2012 Emergency Management Performance Grant-Salaries Sub-Grant Agreement.

The sub-grant funds are a reimbursement from the State for a portion of the salaries paid out to the emergency management staff for 2012. This sub-grant is for an amount not to exceed $25,327.58.

  • Commissioner Burton made a motion to approve the 2012 Emergency Management Performance grant-salaries sub-grant agreement, seconded by Commissioner Diener. Vote: Unanimous

Mr. Mullens went on to say that for the 2012/2013 grant, which ends June 30, 2013, they need to have an ordinance adopted that established Emergency Management from Civil Defense. An example was given to the commissioners and Attorney Loy.

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter Raymond “Butch” Kramer Bruce Clear

Arthur “Art” Anderson Kevin “Casey” Crabb James “Jim” Davis

Jim Annis

BUILDING INSPECTOR

White County Building Inspector Dave Anderson reported twenty-five permits were issued last month; two of them were for new homes.

ENVIRONMENTAL OFFICER

Environmental Officer, Jim Reynolds, presented the Environmental Report.

  • Received twenty complains on various issues.
  • Sent out seven letters for clean-ups and issued one fine for non compliance.
  • Made eight landfill inspections and four transfer station inspections
  • Received nineteen calls on septic issues and issued two permits.

E-911

Terri Brooks, Director, presented a contract from CenturyLink for a new 911 telephone system.

Mike Crabb, Century Link Representative, said that the total purchase price for labor, installation and training is $167,428.40. He also recommended a 36 month maintenance package for $13,726.51. He said that the existing system is currently outdated and running without a maintenance contract.

Director Brooks expressed her concerns of not having a maintenance contract in place right now because of it being storm season and the building does have a history of lightning issues. Mr. Crabb said that the installation will only take a couple of days.

Commissioner Burton asked if CenturyLink would honor the maintenance, less the parts, if we would have a breakdown on the system. Mr. Crabb said that they would honor the maintenance, minus any parts cost, until the new one is up and running.

  • Commissioner Diener made a motion to accept the contract from CenturyLink for the new 911 system, seconded by Commissioner Burton. Vote: Unanimous

COUNCIL ON AGING

Gale Spry, Director, presented the first quarter Operating Data Report which details how many people they transport, miles traveled, and gallons of fuel used.

Director Spry explained that every four years INDOT hires an independent company to perform a compliance review. She said that the review was done in October 2012 and a copy of the findings is available at the center.

ECONOMIC DEVELOPMENT

Randy Mitchell, President, said that he has been meeting with Magnitation on a regular basis to make sure that the county is meeting all of their needs for them to stay on schedule. He discussed the construction progress of the business.

Director Mitchell said that he has received a request from China for a delegation to visit White County in June or July. This request comes from the sister city of Monticello. He is going to put together a plan to host them.

GIS PROPOSALS

Commissioner Heimlich said that making changes to the county’s GIS software has been in the makings since last summer. Proposals have been collected and they are now ready to make a decision.

Eric Storm, County IT, said that he requested proposals from seven vendors and he received four that were interested from the following:

  1. 39 Degrees North, Bloomington
  2. Schneider, Indianapolis
  3. WTH, Indianapolis
  4. Sidwell, Valparaiso

Mr. Storm commented that all four are excellent vendors and he would be proud to have any of them. They all meet the technical aspects from his point of view and they all have a good reputation.

Commissioner Diener discussed meeting 39 Degrees North in October 2012 and how he was highly impressed with the user friendly software. He was also impressed with the president of the company meeting with the commissioners on three different occasions to discuss their software, services and company.

Joe Ward, WTH Sales Representative, asked if the overall annual cost was considered in the final assessment. Commissioner Burton said that the annual cost, user friendly software and the relationship with the vendor were all decision makers for them.

Commissioner Heimlich said that cost is always an issue, but this time around they wanted a GIS system that was really going to work. He said that the commissioners did spend a lot of time on their decision because you really just can’t compare apples to apples on all the different type of systems out there.

Commissioner Diener said that other counties have shared with him that some of the companies do come in with low bids, but they start adding additional cost once the project begins.

  • Commissioner Diener made a motion to accept the contract from 39 Degrees North, seconded by Commissioner Burton. Vote: Unanimous

6TH STREET PROJECT

Commissioner Heimlich announced that the bid was let in early April for the next phase of the 6th Street Construction Project. The bid was awarded to Rieth-Riley Construction Co. Inc., which it did come in under the estimate.

Bryan Keiser, General Superintendent for Rieth-Riley Construction, requested permission to use county property located on CR 225 N as a construction site during the 6th Street project.

The Commissioners advised Mr. Keiser to write up an agreement and they will present it at the next meeting.

At this time, the council members were adjourned to their own meeting.

LAKEVIEW HOME

Commissioner Heimlich discussed the $30,000 being held in an escrow account for Lakeview Home. The money was put into an account to be used by the new owner for damages that occurred prior to the closing. Since a request from the new owner for the funds was supposed to be received by May 31, 2011, this account will be closed. He said that there is also $1,000 kept in a safe in the Prosecutor’s office that was from the Friends of Lakeview.

  • Commissioner Burton made a motion to return the $30,000 in escrow and the $1,000 in cash into the General Fund, seconded by Commissioner Diener. Vote: Unanimous

COMMON CONSTRUCTION WAGE BOARD

  • Commissioner Burton made a motion to appoint David Diener to the Common Construction Wage Board for the City of Monticello, seconded by Commissioner Heimlich. Vote: Unanimous

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

 

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor