Get Adobe Flash player

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, May 6, 2013. The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor, Gayle Rogers; White County Attorney George Loy; and the Commissioners’ Secretary, Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes from the regular meeting held on April 15, 2013, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

COMMUNITY CORRECTIONS

White County Attorney, George Loy, presented the annual grant agreement for Community Corrections. He has spoken with Judge Mrzlack and he is completely supportive of the grant. This grant is for a two year term compared to last years which was for a one year term. The amount of the grant is for $353,600.

  • Commissioner Diener made a motion to approve the Community Corrections grant application for two years in the amount of $353,600, seconded by Commissioner Burton. Vote: Unanimous

MAXIMUS

White County Auditor, Gayle Rogers, presented a contract from Maximus for the Auditor’s office for performing the cost allocation plan. The first contract option is for a one year agreement at $3,600 per year and the second contract option is for a two year agreement at $3,300 per year.

A short discussion was held on the status of the Maximus contract for the Clerk’s Office. Commissioner Diener said that a meeting was held with Maximus where we indicated that we wanted all contracts to be under the same calendar.

Commissioner Diener said that he would like to take this under advisement to have time to figure out the dates on the two different contracts.

HIGHWAY DEPARTMENT

Mike Kyburz, Assistant Highway Superintendent, presented a copy of the Annual Highway Report for 2012.

Mr. Kyburz also presented a contract for a new software program that will keep track of maintenance records on the vehicles, response log complaints, government accounting, government payroll and pavement management. Cost of software is $28,970, with an annual maintenance agreement of $1,195 per year.

Currently they are using software from Manatron that no longer works and they are paying $775.00 per month. This monthly fee is paid out of the commissioners’ budget.

The commissioners decided to take this under advisement to figure out where the money would be paid out of for the software.

SHERIFF’S DEPARTMENT- VEHICLE CRASH REPORTS

White County Sheriff, Pat Shafer, said that the Sheriff’s Department collects a $3.00 fee for a copy of a vehicle crash report and he would like to propose to the commissioners to raise the cost to $8.00.

The request for this increase is to keep the rate at the same cost that other sheriff departments are charging, convenience to the consumer to obtain them by internet access, and to defray the current costs of producing the reports.

Mr. Shafer introduced Mr. Kevin Sifferlen with Apprriss. Apprriss is a public safety company that runs the crash repository for the entire State of Indiana. They provide software, training, maintenance and upgrade to the crash report software that is in every police car in the state. They have been running the repository for about ten years and they now provide crash reports to consumers online.

Mr. Sifferlen discussed the benefits of the White County Sheriff’s Department entering an agreement with Apprriss. Currently consumers have the ability to order a vehicle crash report online through Apprriss for $12.00. If the county contracts with Apprriss, they will provide a link on the county’s website and $8.00 of the $12.00 will come back to the county for each report they sell.

  • Commissioner Diener made a motion to accept Sheriff Shafer’s recommendation to change the rate for copies of vehicle crash reports from $3.00 to $8.00 for the Sheriff’s Department; and also enter into an agreement with Apprriss for their services, seconded by Commissioner Burton. Vote: Unanimous

SHERIFF’S DEPARTMENT – SECURITY SOLUTIONS

White County Sheriff, Pat Shafer, talked about the ongoing issues that they are having with the security surveillance cameras, recorders and key pad entries at the Sheriff’s Department.

Ray Franko, Sheriff’s Department IT, said that the security system is the original that was installed when the jail was built in 1998; and it’s dying. He said that the technology has advanced so much over the years that the current system can no longer be serviced.

AJ Alletto, Chief Deputy Sheriff, said that this technology is fifteen years old and it can’t be repaired any longer. Companies don’t support this type of system and he’s surprised that it’s lasted this long.

Mickey Wydick, Sales Engineer with Stanley Security Solutions, presented a proposal for the cameras, cables and network video/recording system at the jail. He did point out that they are the original suppliers for the current system that was installed in 1998.

White County Attorney George Loy said that there are a set of statutes that omit the necessity of bidding/RFP’s under “special purchasing methods”. Another exception under these set of statutes would be if you determine that an emergency exist. If there is a health, welfare or safety threat you are authorized to omit the bidding process.

Commissioner Burton asked how much the maintenance service agreement was going to cost. Representatives from Stanley said that they weren’t asked to put a maintenance agreement together but they could if the county was interested. He also asked if the maintenance agreement would include any updates to the system. The representative said that the computer system is updated every five years and that’s when everything is updated for the system.

Representatives from Stanley said that they will provide new cables, new touch pad systems and new surveillance cameras/recorders. The total cost for the project is $425,000 and the time frame from start to finish will take four months.

  • Commissioner Diener made a motion to enter into a contract with Stanley Security Integrator.com to replace the existing security systems; as well as, the locks, surveillance cameras/recorders at the White County Jail because they feel that there is an emergency condition that is a threat to public health, welfare and safety, seconded by Commissioner Burton. Vote: Unanimous

Commissioner Heimlich said that the Council will have to approve the funding of this when they meet in two weeks.

AREA PLAN – PEDDLER’S ORDINANCE

Area Plan Director, Joe Rogers, believes that it is mandatory by state statute that a county permit be issued for peddlers. He said that city and town’s permits are optional, but it’s not mandatory. The county currently doesn’t have a peddler’s ordinance but he did find that we do have regulatory frame work in which a peddler’s license is supposed to be issued. He said that the Area Plan office doesn’t require licensing.

Monticello, Monon, Brookston, and Wolcott all have city ordinances that apply to a peddler’s license. Cities and towns permits are optional, but they’re not mandatory. After reviewing them, Mr. Rogers did find inconsistency and question how they were able to enforce the ordinances.

He recommended that the commissioners coordinate with the cities and towns in the county to adopt a single county peddler’s ordinance since the county is required to issue a permit.

A short discussion was held on how the ordinance should be put together. The commissioners asked the County Attorney and Director Rogers to put something together.

AREA PLAN – FLOOD PLAIN ORDINANCE

Director Joe Rogers asked the commissioners if they have made a decision in regards to the Flood Plain Ordinance. Commissioner Burton said that he needs to meet with the Building Inspector.

CONSTRUCTION PROPERTY AGREEMENT

  • Commissioner Burton made a motion to approve the Rieth-Riley Construction Property Agreement as presented for the 6th Street project, seconded by Commissioner Diener. Vote: Unanimous

LIBRARY – APPOINTMENT

  • Commissioner Burton made a motion to appoint Becky Dewitt to fill the unexpired term of Larry Guntrip to the Brookston Prairie Township Public Library Board. This term will expire February 19, 2015, seconded by Commissioner Diener. Vote: Unanimous

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor